Notice is hereby given that an ordinary meeting of the Te Awahou Foxton Community Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday 4
March 2024
6:00 pm
Te Awahou Nieuwe
Stroom
92 Main Street
Foxton
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Te Awahou Foxton Community Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Mr John Girling
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Deputy Chairperson
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Mr Trevor Chambers
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Members
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Mrs Nola Fox
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Mr Brett Russell
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Mr David Roache
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Deputy Mayor David Allan
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Te Awahou Foxton Community Board
04 March 2024
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ITEM TABLE OF CONTENTS PAGE
PROCEDURAL
1 Apologies 5
2 Public
Participation 5
3 Late Items 5
4 Declarations
of Interest 5
5 Confirmation
of Minutes 5
REPORTS
6 Presentations
6.1 Horowhenua Community
Camera Trust
7 Elected
Members Reports
7.1 Chairperson's Report 7
7.2 Community Board Member Report
- Nola Fox 9
7.3 Community Board Member
Report - Brett Russell 11
8 Reports
8.1 Foxton Beach Endowment
Fund Review Process 13
8.2 Foxton Beach Freeholding
Account Update 61
8.3 Horowhenua District Council
Organisation Performance Report February 2024 63
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Whakataka te hau ki te uru
Whakataka te hau ki te tonga
Kia mākinakina ki uta
Kia mātaratara ki tai
E hī ake ana te atakura
He tio, he huka, he hau hū
Tīhei mauri ora!
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Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air.
A touch of frost, a promise of a glorious day.
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1 Apologies
2 Public Participation
Notification to
speak is required by 12 noon on the day before the meeting. Further information
is available on www.horowhenua.govt.nz or by phoning 06 366 0999.
3 Late Items
To consider, and if thought fit, to pass a resolution to permit the
Council to consider any further items which do not appear on the Agenda of this
meeting and/or the meeting to be held with the public excluded.
Such resolution is required to be made pursuant to Section 46A(7) of
the Local Government Official Information and Meetings Act 1987, and the
Chairperson must advise:
(i) The reason why the
item was not on the Agenda, and
(ii) The reason why the
discussion of this item cannot be delayed until a subsequent meeting.
4 Declaration of interest
Members are
reminded of their obligation to declare any conflicts of interest in writing
they might have in respect of the items on this Agenda.
5 Confirmation
of Minutes
5.1 Meeting minutes Te Awahou Foxton Community
Board, 4 December 2023
5.2 Meeting
minutes Extraordinary Meeting of the Te Awahou Foxton Community Board, 23
January 2024
Recommendations
That the
meeting minutes of Te Awahou Foxton Community Board, 4
December 2023 be accepted as a true and correct record.
That the
meeting minutes of the Extraordinary Meeting of the Te Awahou Foxton Community
Board, 23 January 2024Council, 26 October 2022 be accepted as a true and
correct record.
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Te Awahou Foxton Community Board
04 March 2024
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7.1 Chairperson's Report
File No.:
24/89
1. Purpose
1.1 To
receive the Chairperson’s report highlighting matters of interest to Te
Awahou Foxton Community Board.
2. Recommendation
2.1 That Report
24/89 Chairperson's Report be received.
2.2 That this
matter or decision be recognised as not significant in terms of s76 of the
Local Government Act 2002.
3. Matters of interest
Horowhenua Community Camera Trust
3.1 There
has been some misinformation on Social Media regarding the Horowhenua Community
Camera Trust and the up-coming CCTV Cameras to be installed in Foxton this
year. I have had the privilege of attending their Board meetings and have
invited them to Address TAFCB at our March meeting to bring us and the public
up to date on the future installation and the benefits of having such a service
in Foxton.
Manawatū Estuary Management
Team
3.2 I
attended the sixth in a series of two-monthly Workshops in mid-February.
Participants include both Horowhenua District Council (HDC) and Horizons
Regional Council (HRC) as well as Department of Conservation (DoC), Iwi,
Manawatū Estuary Trust and Te Awahou Foxton Community Board working
together with respect and harmony.
3.3 This
workshop is of great importance as it designed to enable the harmonization the
plans of HDC, HRC and DoC for the Manawatu Estuary and Ramsar site. The team is
active and progressive in its thinking and have formed six sub-committees:
Water Quality; Pest Animal Management; Fauna Management; Weed Management; Flora
Management; Community.
3.4 Dr.
Gillian Rapson from Massey University gave an impressive presentation of the
scientific interpretation of the possible effects of global warming in our
area. She has agreed to give the detailed presentation at our April
meeting and I would like to invite HDC Councillors to attend.
Foxton Beach Endowment Fund
3.5 Our thanks to
Iwi and Ashley in providing 884 pages of information on the Porirua Ki Manawatu
Inquiry from the Waitangi Tribunal. At this stage, I have found that pages 269
to 301 are relevant.
Foxton Flax Stripper Museum Trust
3.6 Tony
Hunt, the long-term Curator of the museum has resigned for health reasons. The
Trust is now seeking two new Trustees and volunteers to act as hosts for
visitors.
Foxton Horse Drawn Tram Society
3.7 Former
members of the Trust are looking to rejuvenate the Tram as a tourist operation
in Foxton. Satisfactory grazing has been found and the members are
currently seeking suitable horses.
4. Attachments
There are no appendices for
this report
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Author(s)
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John Girling
Chairperson, Te Awahou
Foxton Community Board
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Approved by
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Monique Davidson
Chief Executive Officer
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Te Awahou Foxton Community Board
04 March 2024
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7.2 Community Board Member Report - Nola Fox
File No.:
24/76
1. Purpose
1.1 To
report back on liaison activity in relation to:
· MAVtech
· Foxton Beach Community
Centre
· Foxton Beach Progressive
Assn Inc.
2. Recommendation
2.1 That Report
24/76 Community Board Member Report - Nola Fox be received.
2.2 That this
matter or decision be recognised as not significant in terms of s76 of the
Local Government Act 2002.
3. Liaison Activity
MAVtech
3.1 MAVtech
continues to grow their awareness in the community and work to attracting more
volunteers in order to be open more often. They have joined Volunteer Central
which covers organisations with volunteers throughout Horowhenua, Manawatū
District and Palmerston North who support with governance and volunteer
matters. MAVtech will be present at the Levin Volunteer Expo on February 21st
is an example of the support to find and keep volunteers they provide,
partially funded from membership subscriptions and grants from the three area
councils.
3.2 The
new Radio Foxton aerial has increased coverage significantly. New cabinet
lighting has been installed by volunteers funded through the last of the Museum
Covid Hardship Fund.
3.3 The
next challenge comes with the township losing copper internet cabling and the
cost of moving to installing fibre as Spark has announced its pending
withdrawal for mid this year.
3.4 The
Trust will be open for Spring Fling on March 31 with no movie night in March.
· Upcoming Events:
26 April – Movie Night
· 27 April - Open
Day 1.00 - 4.00pm
· 24 May –
Movie Night 24th
· 25
May – Open Day 1.00 - 4.00pm
Foxton Beach Community Centre
3.5 The Centre
continues to offer more user services, with the latest addition being Community
Law coming to the centre once a month – the start date will be advertised
on their Facebook page.
3.6 The 3 shuttle
vehicles are in constant use, covering around 10,000 kilometres a month for all
3 vehicles. As a result plans now look towards replacement of their highest
kilometre reading – currently at 244,000 with what is becoming
uneconomical wear and tear as well as high gas consumption against much new
vehicles. As a result over summer the weekly garage sales have been running to
fundraise with a target of getting ½ the funds for a new hybrid vehicle
with price looking at around $53,000. Once fundraising looks close to being
achieved the committee plans to apply to the Foxton Beach Endowment Fund for a
50% contribution.
3.7 The
Centre has installed security cameras funded by donations.
3.8 The
Centre Committee continues to work with Horowhenua District Council staff on
getting the outstanding scheduled maintenance happening and receiving a signed
copy of their lease.
Foxton Beach Progressive Assn
Inc.
3.9 The
Foxton Beach Progressive Association is to shortly review all relevant
information regarding Horowhenua District Council's Long Term Plan and
will be liaising with the Foxton Beach Community re this and on other
local matters that have come to its attention.
3.10 The
Association looks forward to working with Elected Members and Council staff to
ensure Council services continue to play a productive role in maintaining and
enhancing community needs and expectations going forward.
4. Attachments
There are no appendices for
this report
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Author(s)
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Nola Fox
Te Awahou Foxton
Community Board Member
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Approved by
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Monique Davidson
Chief Executive Officer
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Te Awahou Foxton Community Board
04 March 2024
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7.3 Community Board Member Report - Brett
Russell
File No.:
24/90
1. Purpose
1.1 To
report back on liaison activity in relation to:
· The Manawatu Estuary Trust
· Wildlife Foxton Trust
· The Horowhenua Community Camera
Trust
2. Recommendation
2.1 That Report
24/90 Community Board Member Report - Brett Russell be received.
2.2 That this
matter or decision be recognised as not significant in terms of s76 of the
Local Government Act 2002.
3. Liaison Activity
The Horowhenua Community Camera
Trust – HCCT
3.1 HCCT’s
Governance Board meeting took place in the afternoon of Tuesday, 13 February at
the Levin Police Station. It was well attended and included our Chairman John
Girling together with the undersigned.
3.2 At
the meeting it was revealed that the Trust had been fortunate to receive
$13,636 from One Foundation which covers the cost of the installation of a
network of cameras in Foxton’s CBD and the related licences that will be
rolled out over the next two months or so.
3.3 The
Trust’s Chairman, Ted Melton was keen to present an update in person to
Te Awahou Foxton Community Board to update us on the recent developments
affecting the town and the beach including ensuring the cabling work associated
with the Turks Tower is completed satisfactorily and is operational.
3.4 System
projects throughout the Horowhenua, Community Outreach and Safer Communities
initiatives and the Trust’s early input into the Horowhenua District
Council’s LTP 2024-2044 were also covered. The next Board meeting is
scheduled for Tuesday, 16 April, following Easter.
Manawatu Estuary Trust
3.5 The
Trust met for the first time this year at the Holben Pavilion in the evening of
Tuesday, 13 February. Discussion focused on the costings and design of a new
viewing platform, or two and related seating intended for the Sunset Walkway.
3.6 There
was also an update re the dune garden noting it was ‘in good shape’
albeit vandalism was still a cause for concern and Police involvement.
Preliminary work on the Trust’s web site continues and planning for
additional Spinifex planting at the Beach is underway. Furthermore,
arrangements are in hand to farewell the birds as they get ready for their long
migration journeys. The next meeting is scheduled for Tuesday, 5 March.
3.7 The
Manawatū Estuary Management Team also held its sixth workshop in the
morning of the Friday, 16 February at Te Awahou Nieuwe Stroom as part of their work programme to
harmonise new plans for superseding exiting plans: Department of
Conservation’s Manawatū Estuary Management Plan 2015 -2025 and
Horowhenua District Council’s 2009 Foxton Beach Coastal Reserves
Management Plan. Two highlights comprised the presentation by Dr Gillian
Rapson, Plant Ecologist and Research Associate, Massey University regarding
Future Possible Movements of the Manawatū Coast under climate change and
the impacts on native vegetation; and, the progress of key committees on topics
like flora and fauna and water quality.
3.8 The
Team’s usual six monthly meeting is scheduled to be held in the Manawatū
Marine Boating Club in the morning of Friday, 22 March and our next workshop is
scheduled to be held in the Te
Awahou Nieuwe Stroom in the morning of Friday, 12 April.
Wildlife Foxton Trust
3.9 Wildlife
Foxton Trust is enjoying a quieter time now that school is back. In 2023 they
saw over 4,400 folk engage with the Trust's Environmental Education programmes
and then followed a very busy January.
3.10 February
and March bookings remain strong and their new aquaria extension with 4 large
tanks is hoped to be open by school holidays (once they ensure all the tubes
are tight and not leaking!) This has been completed through funding by the T G
McCarthy Trust, Foxton Promotions Group and Levin Charitable Trust.
3.11 As
a member of Volunteer Central, they participated at the Expo in Levin on 21
February promoting volunteering to aid their continued growth.
4. Attachments
There are no appendices for
this report
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Author(s)
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Brett Russell
Community Board Member
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Approved by
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Monique Davidson
Chief Executive Officer
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Te Awahou Foxton Community Board
04 March 2024
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8.1 Foxton Beach Endowment Fund Review Process
File No.:
24/49
1. Purpose
1.1 This
is a follow up on the previous Foxton Beach Endowment Fund report which now
includes all attachments and aims to present the review paper for the Foxton
Beach Endowment Fund to the Te Awahou Foxton Community Board. The purpose is to
seek endorsement from the board to proceed to Council for official adoption.
2. Recommendation
2.1 That
Report24/49 Foxton Beach Endowment Fund Review Process be received.
2.2 That this
matter or decision be recognised as not significant in terms of s76 of the
Local Government Act 2002.
2.3 That
the Te Awahou Foxton Community Board support the
proposed approach as outlined in the Foxton Beach Endowment Fund Review Process
paper.
2.4 That
the Te Awahou Foxton Community Board recommend Council adopt the Foxton Beach
Endowment Fund Review Process.
3. Background/Previous Council Decisions
3.1 The Foxton
Beach Freeholding Account, and the endowment land that underpins it, has a long
and at times complex history. To maintain consistency moving forward, the name
Foxton Beach Endowment Fund will be utilised.
3.2 The policy
and strategy review was initiated in 2019 and encountered substantial delays,
including disruptions caused by the widespread impact of the COVID-19 pandemic.
3.3 Resuming in
late 2021, officers identified meaningful changes but acknowledged significant
improvements that could be made with engagement with iwi and hapū during
the process. In response to Council's directive, officers temporarily halted
the review to actively involve iwi and hapū.
3.4 A comprehensive
briefing to Elected Members was held on 23 August 2023, which included the
historical context of the endowment fund and associated land, as well as a deep
dive into the current policy landscape, legislative influences, funding
mechanisms, and fund allocation. Within this workshop, officers sought
direction from Elected Members, particularly on the extent and focus of
involvement of iwi and hapū in the review process.
3.5 Officers
received clear direction during the workshop on the importance of iwi participation
and this led to Council coordinating a hui. Invitations were extended to
representatives from Muaūpoko, Ngāti Raukawa, Rangitāne,
hapū owners, Kerekere Ward Councillors, Māori Ward Councillors, Te
Awahou Foxton Community Board, and Mayor Wanden.
3.6 On 14
September 2023, a hui was held at Te Awahou with representatives attending from
Horowhenua District Council, Te Awahou Foxton Community Board, and hapū
owners (during this session hapū owners advised that they would liaise
with other iwi in relation to this review). The core objective of the hui was
to provide a platform for each participating group to articulate their
aspirations regarding the Foxton Beach Endowment Fund and the ongoing review
process.
3.7 Subsequent to
the hui, the representatives drafted the Foxton Beach Endowment Fund Review
Paper which compiled the insights gathered from the hui. This review paper went
through many iterations to ensure all representatives perspectives and views
were captured.
3.8 On 12
December 2023, the representatives gathered at Paranui Marae to finalise the
proposed review paper and established a unified process for taking the paper to
Te Awahou Foxton Community Board for endorsement, ultimately presenting it to
Council for adoption of the proposed review approach.
3.9 On 23 January
2024, the review process paper was tabled at Te Awahou Foxton Community Board,
where TAFCB endorsed and supported the approach as outlined in the paper,
however before the paper was to be endorsed to Council advised they would like
to endorse the paper in full with the inclusion of Appendix A – hapu
history.
4. Issues for Consideration
4.1 This
is a follow up from the previous report however now includes both history
appendix within the review process paper.
5. Next Steps
5.1 Upon
receiving endorsement for the review paper, it will be presented to the Council
for formal adoption. Upon adoption, the subsequent work will commence in
accordance with the proposed process outlined.
Attachments
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No.
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Title
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Page
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Foxton Beach Endowment Fund - Review
Process Paper including Appendix - 8 February 2024
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16
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Confirmation of statutory
compliance
In accordance with section 76 of the
Local Government Act 2002, this report is approved as:
a. containing sufficient information about the options
and their benefits and costs, bearing in mind the significance of the
decisions; and,
b. is based on adequate knowledge about, and adequate
consideration of, the views and preferences of affected and interested
parties bearing in mind the significance of the decision.
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Signatories
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Author(s)
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Ashley Huria
Business Performance Manager
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Approved by
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Jacinta Straker
Group Manager Organisation Performance
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Monique Davidson
Chief Executive Officer
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Te Awahou Foxton Community Board
04 March 2024
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Te Awahou Foxton Community Board
04 March 2024
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8.2 Foxton Beach Freeholding Account Update
File No.:
24/63
1. Purpose
1.1 This
report provides the Board the most recent Foxton Beach Freeholding account
statement.
2. Recommendation
2.1 That Report
24/63 Foxton Beach Freeholding Account Update be received.
2.2 That this
matter or decision be recognised as not significant in terms of s76 of the
Local Government Act 2002.
3. Issues for Consideration
3.1 The
latest financial statements for the Foxton Beach Freeholding Account are
attached. These show the financial position as at the end of January
2024. Due to timing constraints it not possible to provide the February
financial statements for this March meeting; they will be presented at the
Board’s next meeting.
Attachments
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No.
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Title
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Page
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Foxton Beach Free Holding Account
Financial Results January 2024
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62
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Confirmation of statutory
compliance
In accordance with section 76 of the
Local Government Act 2002, this report is approved as:
a. containing sufficient information about the options
and their benefits and costs, bearing in mind the significance of the
decisions; and,
b. is based on adequate knowledge about, and adequate
consideration of, the views and preferences of affected and interested
parties bearing in mind the significance of the decision.
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Signatories
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Author(s)
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Grayson Rowse
Principal Advisor - Democracy
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Approved by
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Monique Davidson
Chief Executive Officer
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Te Awahou Foxton Community Board
04 March 2024
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Te Awahou Foxton Community Board
04 March 2024
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File
No.: 24/65
8.3 Horowhenua District Council Organisation
Performance Report February 2024
1. Purpose
1.1 To
present the Organisation Performance Report for February 2024 highlighting
areas of interest to the Foxton Community.
2. Recommendation
2.1 That
Report 24/65 Horowhenua District Council Organisation Performance Report
February 2024 be received.
2.2 That
this matter or decision is recognised as not
significant in terms of S76 of the Local Government Act.
3. Background
3.1 This
report is provided for information purposes only and seeks to update Board
Members on a number of key projects and priorities for Horowhenua District
Council highlighting areas of interest for Te Awahou Foxton Community.
3.2 The
reporting period for the Organisation Performance Report for February 2024 is
20 September 2023 to 17 January 2024.
3.3 The full Organisation Performance Report is attached to provide
context to Board Members and the community. Members are encouraged to signal
questions in advance of the meeting so that appropriate answers can be sought.
4. Highlights
4.1 Update
on the Foxton Courthouse project page 15
4.2 Māpuna
Kabient Art Gallery at Te Awahou
Nieuwe Stroom page 17
4.3 Foxton
Landfill page 51
4.4 Lady’s
Mile Bore page 56
4.5 Foxton
and Foxton Beach Waste Water Treatment Plant page 63
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Confirmation of statutory compliance
In accordance
with section 76 of the Local Government Act 2002, this report is approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
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5. Appendices
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No.
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Title
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Page
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a⇩
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Organisation Performance Report
- 7 February 2024
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65
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Author(s)
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Alice Petersen
Business Support Officer
- Democracy
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Approved by
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Jacinta Straker
Group Manager
Organisation Performance
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Monique Davidson
Chief Executive Officer
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Te Awahou Foxton Community Board
04 March 2024
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