Agenda of Council - Wednesday, 12 June 2024

Council

12 June 2024

File No.: 24/241

7.1 2024-44 Long Term Plan Adoption of 2024/25 Fees & Charges

1. Purpose

1.1 The purpose of this report is to recommend that Council adopt the user fees and charges for the 2024/25 financial year of the 2024-44 Long Term Plan.

2. Executive Summary

2.1 Horowhenua District Council consulted on the proposed fees and charges as part of the 2024/44 Long Term Plan (LTP) consultation during March and April 2024. The LTP is scheduled to be before Council for adoption at the end of June 2024. Officers are seeking the adoption of the fees and charges ahead of the LTP adoption to allow for enough time for officers to carry out administration changes and tasks required in time for dog registration renewal notices to go out on 1 July 2024.

2.2 The proposed changes to fees and charges include:

· An increase to the majority of fees and charges based on the Local Government Cost Index (LGCI) at an average of 3.9% (with Water & Environment at 5%, Community activities at 3.5%, Roading at 3.8%, and Planning & Regulation at 3.4%).

· Some changes to fees and charges outside of LGCI.

· Some fees and charges remain at 2023/24 levels.

· New fees introduced in Solid Waste, Ōhau Pavilion Facility hire, Library Services, Foxton Pools, Regulatory Compliance, and Building Consents as part of a restructure of fees.

3. Recommendation

3.1 That Report 24/241 2024-44 Long Term Plan Adoption of 2024/25 Fees & Charges be received.

3.2 That this matter or decision is recognised as significant in terms of S76 of the Local Government Act.

3.3 That the Council adopts the 2024/25 Schedule of User Fees and Charges, attached as Appendix 1 to this report.

3.4 That the Council delegates to the Chief Executive, the authority to approve minor editorial changes (only if required as part of formally adopting the 2024-44 Long Term Plan on the 26 June 2024), to the Schedule of User Fees and Charges, attached as Appendix 1 to this report.

4. Background / Previous Council Decisions

4.1 As part of preparing the Draft Long term Plan, the Council carefully considered the level of fees proposed, alongside the Revenue and Financing Policy which guides what portion of our costs will be funded through rates and which portion will be funded through fees and charges and other revenue. As a part of this process, a number of workshops were held with Council for elected members to provide a steer to officers on where fees and charges for each activity should land.

The key workshops/meetings were:

· 1 November, 8 November and 15 November 2023 Activity discussions where fees and charges for each relevant activity were discussed.

· 29 November 2023 where proposed changes to fees and charges were presented and initial Schedule of Fees and Charges presented to the Council.

· 6 December 2023 where Revenue and Financing policy compliance and proposed changes were presented. Areas of non-compliance discussed include Regulatory, Dog Control, Community facilities, Solid Waste, Water Supply.

· 13 December 2023 where Council endorsed a list of initial proposed changes to adjust the Revenue and Financing Policy public/private split range.

· 24 January 2024 where Council discussed proposed changes to Revenue and Financing Policy

· 21 February 2024 where a late update to Outline Plan Waivers Deposit fee was presented.

· 22 May 2024 – Council Deliberation Meeting.

5. Discussion

5.1 The overall approach for setting fees and charges was to increase fees by the local government cost index where possible. During the Council deliberations on 22 May, Council requested that Officers increase all fees above $10 further to the nearest 50 cents to help reduce the impact on rates.

5.2 In some cases, fees were increased at a higher amount where it was required for fees to reach the appropriate share of total costs as set in the Revenue and Financing Policy.

5.3 The consequences of rounding up all fees above $10 further to the nearest 50 cents has meant some building composite fees have increased further than an incremental change to the nearest 50 cents. The increases range from 60 cents to $1.20, with the exception being New Basic Outbuilding - COM1 category which has increased by $6.80 due to the number of component parts.

5.4 Council endorsed amendments to the fees and charges consulted on for composite building fees. Since then, two minor changes have come to Officer’s attention that require Council endorsement, these are included in the full fees and charges schedule to be adopted:

· Fees for Non-habitable Accessory Buildings were accidentally transposed as $2,133.40 instead of $2,113.40. The rounded fee of $2,114.00 is close to what was consulted on ($2,113.42).

· COM1 category Additions and/or Alterations deposit was not included in the request. The fee should be $616.50 (the same fee as COM2 and COM3 categories) not $450.50.

5.5 These changes will not change what customers pay for building consents, as they will still pay the fees outlined in Section B of the building consent fee schedule, it will just change the amount that customers pay upfront and ensure that this balances with the individual fee components that are payable upfront.

5.6 On 12 March, the Government announced an increase to the building levy threshold. From 1 July 2024, the building levy threshold will increase from $20,444 including GST to $65,000 including GST, which means that customers will only pay MBIE levies for building consents where the value of proposed building work is $65,000 or more. The levy is collected by Council’s building consent authority and is passed on to Ministry of Business, Innovation & Employment (MBIE).

5.7 Some fees over $10 have not been increased to the nearest 50 cents as they are fees set by legislation.

6. Options

6.1 Council has the following options:

Option One (preferred option)

6.2 That Council adopts the fees and charges attached as Attachment A, which includes the changes that were endorsed at the 22 May 2024 meeting of Council and a further three amendments to the schedule as referred to in section 5.2 and 5.3 of this report; being a change to the fees for non-habitable accessory buildings, COM1 additions and alterations, and building levy collected on behalf of MBIE.

6.3 For the absence of doubt, this is the preferred option.

Option Two

6.4 That Council adopts the fees and charges attached as Attachment A, as endorsed by Council at the 22 May 2024 meeting of Council, with no further changes.

Option Three

6.5 That Council chooses not to adopt the fees and charges attached as Attachment A, and as endorsed at the 22 May 2024 meeting of Council. As a consequence of doing so will mean that the fees and charges adopted in 2023 will remain in place, and the associated income derived from fees and charges as calculated during the LTP process.

7. Environmental Considerations

7.1 While there are no direct impacts on the environment due to the fee increases, they will influence personal behaviour, which will impact on the environment.

8. Health & Safety Considerations

8.1 There is no Health & Safety impact.

9. Other Considerations

9.1 There are no other considerations.

10. Next Steps

10.1 The approved fees and charges will be updated on Council’s website and other key communication documents to ensure the updated charges are available and charged from 1 July 2024.

11. Supporting Information

Strategic Fit/Strategic Outcome

The fees set align with the Council’s Revenue and Financing Policy which sets as part of the preparation of the Long Term Plan 2024-44, the overall share of costs which need to be recovered through fees and charges.

Decision Making

These fees are most appropriately set by a special consultative procedure as part of the Long Term Plan 2024-2044.

Consistency with Existing Policy

The fees set align with the Council’s Revenue and Financing Policy which sets as part of the preparation of the Long Term Plan 2024-2044. The overall share of costs which need to be recovered through fees and charges.

Funding

This decision has been made as part of preparing and consulting on the Draft Long Term Plan 2024-2044.

Risk Area

Risk Identified

Consequence

Likelihood

Risk Assessment (Low to Extreme)

Managed how

Financial

Fees and charges are not adopted on 12 June 2024

Dog registration renewals are set at the current fee rate - Council will not achieve the income for the dog control activity as endorsed for Yr1 of the LTP

Low

Extension to dog registration renewal period for 2024/25.

Service Delivery

Fees and charges are not adopted on 12 June 2024

Dog registration fees will not increase and registration renewal notices will not be processed in time to be sent to owners on 1 July 2024.

Low

Extension to dog registration renewal period for 2024/25.

Confirmation of statutory compliance

In accordance with section 76 of the Local Government Act 2002, this report is approved as:

a. containing sufficient information about the options and their advantages and disadvantages, bearing in mind the significance of the decisions; and,

b. is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

12. Attachments

No.	Title	Page
a ⇩	Full Schedule of Fees and Charges 2024/25 for Adoption	1

Author(s)

Vaimoana Miller

Compliance Manager

Pei Shan Gan

Financial Controller

Rachael Tong

Senior Finance Business Partner

Approved by

Jacinta Straker

Group Manager Organisation Performance

Brent Harvey

Group Manager - Community Experience & Services

Monique Davidson

Chief Executive Officer

Council

12 June 2024

File No.: 24/326

7.2 Foxton War Memorial Hall

1. Purpose

1.1 To provide Council on the results of the recent community consultation that has been undertaken in relation to the Foxton War Memorial Hall and to seek direction in terms of the next steps in relation to the disposal of this property.

2. Executive Summary

2.1 The recent consultation on the future of Foxton War Memorial Hall has sparked significant community interest. Council is currently considering the best course of action regards disposing of the Foxton Memorial Hall. Initially marked for disposal in the 2018-2038 Long Term Plan, community feedback in the 2021-2041 Long Term Plan prompted the Council to reconsider and explore transferring ownership to a local community group, given a solid Business Case and no financial burden on the Council.

2.2 In March 2023, the Foxton War Memorial Hall Society Incorporated (FWMHSI) submitted their Business Case. Despite this, Council resolved in June 2023 to prepare the hall for market disposal, aiming to attract development partners to enhance the Foxton CBD.

2.3 The recent consultation process resulted in 63 community submissions expressing varied views on the hall's future which are detailed in this report. Council now faces the task of balancing community desires with development goals to determine the best course of action for the hall's future.

3. Recommendation

3.1 That Report 24/326 Foxton War Memorial Hall be received.

3.2 That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act.

3.3 That Council retains the Foxton War Memorial Hall and provides appropriate budget to undertake a detailed seismic assessment to better understand the earthquake strengthening requirements and costs before bringing a report to Council with the findings.

3.4 That Council direct officers to dispose of the Foxton War Memorial Hall via selling on the Open Market.

3.5 That Council transfers the Foxton War Memorial Hall to a community organisation or community organisations.

4. Background / Previous Council Decisions

4.1 Foxton War Memorial Hall is situated at the junction of Foxton Main Street and Clyde Street. Its legal description is Part Section 104/105 SO:33860. The site is 0.1547 ha in size. Its zoning is commercial. Capital Value is $590,000 and Land Value is $310,000.

4.2 The future of Council’s community halls was one the key topics that Council sought feedback on from the public for its Draft Long Term Plan in 2018-2038. The resolution from the Council meeting of 24 May 2018 in relation to Foxton War Memorial Hall was:

THAT Council does not retain the Foxton Memorial Hall in the final Long Term Plan 2018-2038.

4.3 During its consultation period for the 2021-2041 Long Term Plan, Council received more than twenty (20) submissions from the community requesting that it (Council) transfer the Foxton War Memorial Hall to a local community group.

4.4 On 26 May 2021 as part of its deliberations for the 2021-2041 Long Term Plan, Council resolved -

THAT the Horowhenua District Council supports the transfer of the Foxton War Memorial Hall to the Foxton War Memorial Hall Interim Committee (FWMHIC);

AND THAT negotiations with the Foxton War Memorial Hall Interim Committee will include but not be limited to:

- Ownership of land and buildings to be transferred to FWMHIC upon receipt of a satisfactory Business Plan and the CEO and both Kere Kere Ward Councillors to complete due diligence before 30 June 2022;

- There is no burden on Council;

- Provision of a business case to identify how the facility will become self-funding;

How the FWMHIC will fund ongoing renewals of the building in order to maintain it in a fit-for-purpose condition going forward;

- Māori and Youth representation on the Trust Board to be encouraged;

- Seed funding provision no greater than one year of the existing maintenance budget;

The completion of seismic strengthening by 2031;

- Should the FWMHIC disband, Horowhenua District Council will be given first option to take ownership of the land and building at no cost to Council.

4.5 On 22 March 2022, the Foxton War Memorial Hall Society Incorporated (FWMHSI) formally requested an extension from the Council to facilitate the preparation of the Business Case and related documentation until 30 June 2023. In response, the Chief Executive granted an extension, allowing for the completion of the necessary paperwork until 31 March 2023.

4.6 Within the extended timeframe stipulated for the project, on 24 March 2023, FWMHSI submitted its Business Case along with supporting documentation, including the proposed operational budget and constitution, to Council.

4.7 At its meeting of 28 June 2023 Council discussed the Business Case and the proposed transfer of the Foxton War Memorial Hall to the FWMHSI. During this meeting the following resolutions were made by Council:

That Council direct Officers to make other plans to dispose of the Foxton War Memorial Hall and proceed with preparing the hall to be released to the general market for disposal.

That Council delegates authority to the Chief Executive to expend up to $10,000 from within existing budgets on retrieving and appropriately displaying memorabilia from the Foxton War Memorial Hall in Foxton.

That Council release the minutes and resolutions in relation to item C4 Foxton War Memorial Hall Proposed Transfer to Interim Committee from In-Committee to the FWMHSI and then to the public generally.

4.8 A Request for Proposal (RFP) in relation to the Foxton War Memorial Hall was released to the market on 04 September 2023 with the following development concepts:

1) Delivering a high-quality outcome for the property offered for development that sits well with its neighbours.

2) The development will create interest and value for the community forming an important anchor property for the further development of the Foxton CBD.

3) Council and its development partner(s) will have a flexible can-do attitude to delivering an important element of the Foxton CBD built environment.

4) Proponents will demonstrate innovative methods of development that will lead to the continuing regeneration of the Foxton CBD.

4.9 The RFP was released with a close date of 26 October 2023. It had several specific requirements that needed to be addressed by respondents including how the proposal would meet Council’s community outcomes.

4.10 Two non-complying tenders were received within the necessary timeframes.

4.11 The Foxton War Memorial Hall Society Incorporated (FWMHSI) requested a pause on the disposal process subject to further information. It is the opinion of FWMHSI that Council is ‘responsible for permanent ownership and maintenance of the War memorial Hall in Foxton’.

4.12 On receipt of the information provided, officers sought the legal advice from Simpson Grierson in respect to the information received, the circumstances surrounding the original gift of the land and the consultation process to date. Simpson Grierson have provided the following information.

Background of the land:

In 1952, the land on which the FWMH is now located, was gifted to the Foxton Borough Council for the purposes of a War Memorial by New Zealand Woolpack and Textiles Limited (NZWATL). The land gifted to the Borough had an existing building on it. This had been previously used as a theatre and then later as a storage facility by NZWATL.

We have obtained from LINZ a copy of the memorandum of transfer to the Borough (attached in Appendix A). The acceptance of the transfer of the land is recorded by the Council executing the transfer (as required by the then District Land Registrar).

The purpose of the transfer is stated to be for a War Memorial. This purpose was not entered at the time of transfer on the records of title 19/104, but this purpose is now noted on the records of title 17/264 following a 2004 departmental dealing.

In the minutes of a Borough meeting on 19 May 1952, there is reference to a clause 3 in a draft agreement prepared by the solicitors for NZWATL. According to those minutes, this clause 3 was opposed by the Borough Council on the grounds that it would bind future owners, but as is apparent from subsequent minutes, NZWATL refused to delete clause 3.

Given the reference to clause 3 of the draft agreement in the minutes, we would have been interested to see whether the signed agreement created an express trust and/or expressly prevented the disposal of the Memorial Hall. Unfortunately, the signed agreement has not been able to be found in Council archives or elsewhere.

The existing building on the land transferred to the Borough was substantially upgraded and extended to provide a community hall with a war memorial located in the entrance to the building.

The cost of completing the construction work was funded by Government subsidy for war memorial purposes, local fundraising (including a further monetary gift from NZWATL), and the sale of an existing Council building (The old Library Building).

4.13 Despite an extensive search, officers have not been able to locate a copy of the Agreement between Foxton Borough Council and New Zealand Wool and Textiles Limited. As detailed above there appears be some gift conditions or restrictions imposed by the agreement between the Council and NZWATL. In the absence of that agreement being able to be located, it is difficult to ascertain what they precisely were and in particular whether there was any expressive prohibition on sale. The absence of this agreement poses an element of risk to Council in respect to the property disposal.

4.14 The land was a gift from NZWATL. The circumstances surrounding the gifting of the land for the Foxton War Memorial Hall arguably means the land was vested as an endowment and also possibly a trust. Sections 140 and 141 of the Local Government Act apply to property vested in local authorities in trust or as an endowment. Section 140(3) requires such property to be retained by the local authority for the purpose for which the property was vested in the local authority. It is however subject to section 140(4)(b).

4.15 Section 140(4)(b) permits the sale of a property and the use of the proceeds for a purpose identified under section 141, unless the sale is expressly prohibited by the instrument that vested the property in the Council.

4.16 While Simpson Grierson note that Council has consulted extensively on the disposal of Foxton War Memorial Hall (FWMH) as part of the 2018-38 Long Term Plan (LTP), they believe that this consultation has been superseded by the 2021-41 Long Term Plan which spoke about the transfer of the asset to the Foxton War Memorial Hall to a community group. The resolutions from this LTP did not expressively approve the disposal of the FWMH on the open market. They also note the 2018-38 Consultation process is now dated and may not reflect the current community expectations.

4.17 Following this advice, officers have sought feedback from the community in relation to the Future of the Foxton War Memorial Hall. Consultation opened on 05 April 2024 and closed on 26 April 2024.Council consulted on three options regarding the hall:

Option 1 – Council retains and upgrades the hall.

Option 2 – Council disposes the hall via Open Market (Preferred).

Option 3 – Council transfers the hall to a Community Organisation.

4.18 Council sought the views of the community by way of the Let’s Kōrero Platform on the Council website, and advertised the process via the following channels, social media, media release, and public notice.

5. Discussion

5.1 Submission analysis

There were a total of 63 Submissions received.

5.2 The following comments were made in relation to Option 1 – Council retains and upgrades the Hall:

· My preference is option 1 and for the hall to be upgraded via funds provided by the rates

· I support Option 1. I think Council needs to retain it and upgrade for the community.

· I support option 1

· If the Council will not transfer the hall then it should be retained and upgrade by the council. We appose the disposal of the hall on the open market.

· I support Option 1. Community asset that Council retain for various functions and as a MEMORIAL HALL.

· I support Option 1. Because Council should be retained for the community.

· I support Option 1. This is core infrastructure. It's Foxton's only Hall. We have no RSA. The community paid for this hall NOT COUNCIL it is ours and we need a hall. Our rates should have been paying to maintain this building all along. Council needs to concentrate on core services not stupid unneeded things.

· I support Option 1. As you need to take responsibility.

· I support Option 1. It's your duty to look after it.

· I don't support option 1 - keeping the hall and ratepayers funding it under any circumstances.

5.2 The following comments were made in relation to Option 2 – Council disposes of the hall through the open market.

· Option 2 is outrageous as the hall is not councils to sell.

· It's not being used. If kept, it has to be upgraded then maintained. Spend my rates money on pipes and essential services. I vote option 2 - sell the hall on the open market.

· I would like to vote that the hall is put up for public sale but only if the money from the sale is put directly back in to the Foxton community, and the Council would need to be completely transparent about how this is achieved.

· I believe that Council should proceed with the disposal of the Foxton Memorial Hall given that no community group has come forward with a viable option to maintain the hall. Under no circumstances should the Council be considering any option which further increases the proposed rates increases over the next 10 years

· The hall needs support to continue…the people need support to make that happen. Option 2

· The option I prefer is that the land and building be sold on the open market generating funds for the Horowhenua District Council and enabling a more modern use for the site. If it does not attract interest for sale, I would prefer it be "banked" and offered for Ngāti Raukawa ki te Tonga treaty settlement opportunity.

· I support Option 2. 1. Earthquake risk; 2. Not old enough to be a heritage blg; 3. Ugly building; 4. Foxton Memorial Hall could be modern blg, reflecting old/ new perhaps with a stained-glass window of soldiers at war or similar; 5. The Community Centre should be Te Awahou Nieuwe Stroom, encompassing displays/memorials in ANZAC week before and after to offset costs of new builiding.

· I would like to record my preference for Option 2 disposal through open market for the Foxton Memorial Hall. The memorial hall is a great asset. While I recognise the quest of community groups in their attempts to take on this responsibility, I believe the task for management and resourcing an asset such as this would be onerous for any group without significant funding already guaranteed. Foxton has some remarkable community assets. Te Awahou Nieuwe Stroom and the recently refurbished swimming pool complex are examples of this. Council has invested heavily into this town with community facilities. I do not wish to have a Foxton wide targeted rate to manage this building and believe the council should encourage dynamic, economic investment into the area. This town is set to flourish and businesses need places to develop thriving enterprise that can provide employment and services for locals and visitors.

5.3 The following comments were made in relation to Option 3 – Council Transfers the ownership of the memorial hall to a Community Organisation.

· I would be keen to support this option but I note the information provided does not include a business plan for a community group is this because one does not exist, or the information has been excluded?

· Suggests transferring ownership to a community organisation, promoting local stewardship. However, this requires careful assessment of the organisation's resources and maintenance capacity. While empowering communities, it also demands support and infrastructure to ensure sustainable management. Councils must thoroughly evaluate before transferring, ensuring the organisation can effectively utilise the land for broader community benefit.

· I could accept option 3 provided the community group be given a set time to complete the necessary upgrades or it reverts to option 2 and is sold.

· Transfer to Community Organisation. Why because the Foxton War Memorial Hall belongs to the people of Foxton, and to a community group that is sole focus is on the Strategic planning and Marketing of the place.

· FWMH is a community facility which needs to stay with a community organisation for community groups and events.

· I support Option3. This hall was a gift to Foxton people, only large hall, a memorial to our fallen. I vote for Option 3. It belongs in perpretuatory to the citizens of Foxton Borough. It is in a far better condition than Te Awahou Nieuwe Stroom will ever be.

· This hall is the heart and history of our town. This hall was built by the people not the council. This hall was subsidized by a government scheme for a war memorial community hall for use by the people. Foxton people do not sell the silver or throw out the golden goose when the going gets tough we are resilient. We value what we have. We are expecting growth in our region. No other building meets the needs of the community as this War Memorial Hall does. A Knees up in the TANS building is a no go.

· Gifted to the community therefore needs to be returned to the community.

· Simply because it would be wrong to sell it to somebody who would knock it down with little regard for that fact it is a Memorial Hall.

· I support Option 3. Foxton residents fund the money to build the hall it belongs to the people here. HDC are only caretakers. Gift it over to the hall committee.

· I support Option 3. You can't dispose of it, as you never brought it. It was helped by the Foxton Borough Council.

· I support Option 3. Foxton and Foxton Beach require a facility where we can have a wedding reception, birthday celebrations and funerals in licensed premises. Not enough of our rate money is spent locally and not on local infrastructure

· I support Option 3. The Way (Assemblies of God Foxton) could use hall for youth groups, community meals, church.

· I support Option 3. It was built for the town to remembering those that fought and lost their lives for their community.

· I support Option 3. It opens it up to another idea. Pull it down, install a clock tower surrounded by car parks - so the memorial is honoured and a problem solved.

· I vote for Option 3. This hall must be retained.

· I support Option 3 for the best interest of Foxton

· I support Option 3. If you loose it you won't get it back. A community hall and green space that must be kept for generations to enjoy today and tomorrow.

· Option 3. I want the councillors of Horowhenua District Council to transfer the hall to a Community Organisation (a trust) that has greater representation of Iwi, Maori and the Heritage community. I would also like to see greater support and cooperation between councillors, Foxton Te Awahou Community Board members and staff in order to protect, upgrade promote the hall through a trust.

· I support Option 3. The Foxton Memorial Hall belongs to Foxton Residents as Foxton residents raised a considerable amount of money for this hall. The Foxton Memorial Hall does not belong to the Horowhenua District Council. I hope morality and ethics come to the fore in this issue.

· Option 3 is the only option you should be supporting in all consciousness.

· I wholeheartedly support Option 3.

· I support Option 3. We don't have any places to hold funerals and other events eg 21st, weddings etc.

· I support Option 3. Need to fulfil local requirements of population. a need for tertiary education study courses in languages a place from outside school classess to be held extra curicula e.g. dancing, ballet, drama, history of other cultures. a place where Citizen's Advise Bureau, Information sessions and learning exchange facilities are made avaiable. courses etc. and club meetings and recreational pursuits can be held for workers, ballet practice lessions, care centres etc.

· I support Option 3. The people will preserve and nurture not destroy and forget.

· I support Option 3. I consider this to be the best opiton for the betterment of the community.

· I support Option 3. Only if the Hall is controlled and run by the committee that has been proactive in keeping the hall for all of Foxton people.

5.4 In addition to the feedback received in relation to the specific topics the following general comments were captured.

· I am writing to share my whakaaro regarding the Foxton War Memorial. I am wondering if the Horowhenua District Council has a mechanism whereby currently owned land and/or property is offered first right of refusal to mana whenua?

· Sell our memorial u will be sorry community opposes this ALOT don't screw with small towns u will see what happens I think *** around and find out is the saying? Haven't ur council ***** Foxton enough go destroy ur lake so. E more drop kick ***

· I am a ratepayer alongside my husband and we have lived and paid our rates in full in Foxton Beach since 1988. I don’t believe that you have placed all the options on the table for me to make an informed choice about the Foxton Wardens Memorial Hall. I do NOT believe that the 3 options placed on the referendum/ballot are sufficient and I will NOT sanction any of them. My personal preference is that the Foxton War Memorial Society should be considered as Option 4.

· This group has actively campaigned against the sale of the Hall and is willing to undertake the work needed to restore the building to working order. They are also committed to obtaining funding for the required work. This major project is very expensive but if we lose the FWMH, we will be losing not only a heritage building, but also the only decent sized hall for functions in our area.

· Historical Society nor the whole of Ngāti Raukawa. I do however represent my hapū and whanau in the Foxton district and wider Horowhenua and I share support with other historians and community people for heritage in the region. ... At this time in the history of Foxton there is no venue that is publicly owned that can cater for more that 100 people at an event. The Foxton district needs this type of venue. The hall was built with the support of community fundraising through a community organisation and should be the venue for future fundraising events.

6. Options

Option 1: Council Retains and Upgrades the Hall

6.1 Council commits to vital upgrades to safeguard the hall's safety and longevity, preserving its historical integrity. This endeavour demands a substantial investment from ratepayers. Preliminary estimates suggest the cost could range from $1.5M - $2.1M depending on the extent of renovations required although further investigation is required to determine this. It is crucial to note that the cost estimates provided are indicative only.

Option 2: Council Disposes through Open Market (Preferred Option)

6.2 While selling on the open market may offer the potential for financial returns, Council recognises the importance of community benefit. This avenue presents an opportunity for an innovative business approach that embraces forward-thinking for the site.

6.3 It is important to note that Council has allocated funding respectfully to relocate the Rolls of Honour to Te Awahou Nieuwe Stroom, ensuring the continued recognition of those who served and those who lost their lives while serving.

6.4 Any proceeds of sale will be used for the purposes to be identified by the Council but consistent with the original endowment.

Option 3: Transfer to Community Organisation

6.5 Option 3 suggests transferring ownership to a community organisation, promoting local stewardship. However, this requires careful assessment of the organisation's resources and maintenance capacity. While empowering communities, it also demands support and infrastructure to ensure sustainable management.

6.6 As discussed previously in this report, there were two potential organisations that presented proposals as part of the RFP process in relation to the Foxton War Memorial Hall. Rather than considering them individually there could be benefit to both community and Council if the direction is for them to work together to present a proposal to Council for consideration.

Cost

6.7 Costs to Council are only incurred in Option 1, while these costs are still to be tested by way of an in-depth assessment of strengthening requirements, based on the information that has been provided. A breakdown is provided in the following table.

Capital cost (estimated)	Indicative rates impact 2024/25	Indicative debt impact 2024/25	Scenario 1: Fund through current Representation and Community Leadership Targeted rate	Scenario 2: Fund through new targeted rate (Foxton and Foxton Beach properties (within TAFCB electorate)
Option 1 - Council retains and upgrades the Hall
$1.5m (lower end)	0.07%	$1.5m	$140.58	$65.09
$2.1m (higher end)	0.09%	$2.1m	$141.28	$69.12
Current proposed targeted rate for 2024/25			$138.83	$55.00

Rate Impact

6.8 As detailed in the table above.

Community Wellbeing

6.9 The community's feedback highlights the importance of the Foxton War Memorial Hall, not just as a physical space, but as a symbol of collective memory and identity. Retaining and upgrading the hall, transferring it to a community organisation, or even selling it on the open market each have distinct implications for community wellbeing. Ensuring the hall's future aligns with the community's values and needs is crucial for maintaining and enhancing local wellbeing.

Consenting Issues

6.10 There are no immediate consenting issues identified however earthquake strengthening will undoubtedly trigger consenting requirements.

LTP Integration

6.11 The sale of the Foxton War Memorial Hall is in line with both the Long Term Plan from 2018-2038 and that from 2021-2041. No maintenance budgets have been factored into budgets for the current LTP and any necessary work would be classed as reactive.

6.12 One submission to the 2024-44 LTP (submitter #331) submitted to Council indicating that they “do not want the hall to be sold”.

7. Consultation

7.1 There has been significant consultation with the community in navigating the disposal of this asset.

8. Legal Considerations

8.1 Council officers have sought the advice of Simpson Grierson in terms of both the process followed and the concerns brought to light by the Foxton War Memorial Hall Society Incorporated (FWMHSI). The advice forms the basis of the process undertaken to date.

8.2 The absence of the signed agreement with the New Zealand Woolpack and Textiles Limited is a consideration that needs to be factored into decision making. Officers have made all reasonable steps to make contact with NZWTL Trustees in search of the said agreement however have been unsuccessful.

9. Financial Considerations

9.1 There is a disposals budget that would meet the cost of disposal for Options 2 and 3. All operational funding for the Foxton War Memorial Hall has been withdrawn from the 2024/25 Long Term Plan.

10. Iwi Considerations

10.1 One submitter spoke about offering the land to mana whenua:

I am writing to share my whakaaro regarding the Foxton War Memorial. I am wondering if the Horowhenua District Council has a mechanism whereby currently owned land and/or property is offered first right of refusal to mana whenua?

10.2 In terms of a formal amendment to the Property Disposal Strategy, officers are still navigating this process with iwi/hapū, however this does not preclude Council from offering Mana Whenua the first right of refusal in this process if they choose to do so.

10.3 Staff sought input from iwi / hapū partners in formulating this paper however at the time of writing nothing had been received.

11. Climate Change Considerations

11.1 There is no climate change impact.

12. Environmental Considerations

12.1 There are no environmental considerations.

13. Health & Safety Considerations

13.1 There is no Health & Safety impact.

14. Other Considerations

As previously stated, budget will be provided to relocate the Rolls of Honour to Te Awahou Nieuwe Stroom to appropriately remember those who have served.

15. Next Steps

15.1 Officers will carry out the Council instructions as per the resolution of Council.

Confirmation of statutory compliance

In accordance with section 76 of the Local Government Act 2002, this report is approved as:

a. containing sufficient information about the options and their advantages and disadvantages, bearing in mind the significance of the decisions; and,

b. is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

16. Attachments

No.	Title	Page
a ⇩	Foxton War Memorial Hall - Community Submissions	1

Author(s)

Brent Harvey

Group Manager - Community Experience & Services

Approved by

Monique Davidson

Chief Executive Officer

Council

12 June 2024

File No.: 24/339

7.3 Commencing Bylaw Reviews - Section 155 Assessments: Solid Waste Bylaw; and Animal Nuisance and the Keeping of Pigs, Poultry and Bees Bylaw.

1. Purpose

1.1 The purpose of this report is to discuss the review of whether the Solid Waste Bylaw and Animal Nuisance and the Keeping of Pigs, Poultry and Bees Bylaws continue to be required and recommend the next steps for Council Officers.

2. Executive Summary

2.1 Under the Local Government Act 2002 (LGA), the Council is required to review its bylaws within 5 years of it first being made (section 158), and then once every 10 years (section 159). Both the Solid Waste and Animal Nuisance and the Keeping of Pigs, Poultry and Bees Bylaws are on a 10-year review cycle, both due for review in 2024.

2.2 Section 160 of the Act sets out the procedure for a bylaw review, of which part of this requires Council to make determinations under section 155 of the LGA. This report seeks to complete the determinations required by section 155 of the LGA, in whether a bylaw is the most appropriate way of addressing the perceived problem in relation to matters controlled by the Solid Waste Bylaw and Animal Nuisance and the Keeping of Pigs, Poultry and Bees Bylaw, and that the current bylaws are the most appropriate form of bylaw and do not give rise to implications under the New Zealand Bill of Rights Act 1990 (NZBORA).

3. Recommendation

3.1 That Report 24/339 Commencing Bylaw Reviews - Section 155 Assessments: Solid Waste Bylaw; and Animal Nuisance and the Keeping of Pigs, Poultry and Bees Bylaw. be received.

3.2 That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act.

3.3 That Council confirms the completion of the statutory review of the Solid Waste Bylaw 2014 and the Animal Nuisance and the Keeping of Pigs, Poultry and Bees Bylaw 2014, and in doing so determines that

a. a bylaw is still the most appropriate way of addressing the perceived problems of regulating solid waste and animal nuisance matters; and

b. that the current bylaws are the most appropriate form of bylaw and do not give rise to implications under the New Zealand Bill of Rights Act 1990.

3.4 That Officers, as delegated by the Chief Executive, prepare a further options report for amending the bylaws.

4. Background / Previous Council Decisions

4.1 Council adopted the Solid Waste Bylaw 2014 on 2 July 2014. Review of this bylaw is required within ten years of this date to ensure that the requirements under the Local Government Act 2002 are met.

4.2 Council adopted the Animal Nuisance and the Keeping of Pigs, Poultry and Bees Bylaw 2014 on 5 November 2014, repealing the Stock Control and Keeping of Poultry, Bees and Pigs Bylaw 2005 at that time.

4.3 There is no legislative requirement to have either bylaw in place however, the Local Government Act enables Council’s to implement and enforce bylaws for the purpose of regulating waste management, solid wastes, and animal nuisance including the keeping of animals, bees and poultry.

4.4 Therefore, it is within the powers outlined in the Local Government Act for Council to make a bylaw for the Horowhenua District to regulate the management of waste and solid waste, and the management of animal nuisance.

4.5 The Bill of Rights protects human rights and the fundamental freedoms of all people in New Zealand. Council Officers do not consider that the current bylaws or any probable changes will give rise to any implications under the Bill of Rights.

5. Discussion

5.1 Under the Local Government Act 2002 (LGA), Council is required to review its bylaws within 5 years of it first being made (section 158), and then once every 10 years (section 159) thereafter. We call this a statutory review. Both the Solid Waste Bylaw and Animal Nuisance and the Keeping of Pigs, Poultry and Bees Bylaws are on a 10-year review cycle.

5.2 A statutory review of the Solid Waste Bylaw 2014 is due by 2 July 2024 or it will automatically revoke on 2 July 2026.

5.3 A statutory review of the Animal Nuisance and the Keeping of Pigs, Poultry and Bees Bylaw 2014 is due by 5 November 2024 or it will automatically revoke on 5 November 2026.

5.4 Council completes the statutory review of the bylaw by making the determinations set out in s.155 of the Act, which are:

a. That a bylaw is the most appropriate way of addressing the perceived problem (s.155(1) LGA); and

b. That it is the most appropriate form of bylaw (s.155(2)(a) LGA); and

c. That the bylaw does not give rise to any implications under the New Zealand Bill of Rights Act 1990 (‘NZBORA’)(s.155(3) LGA).

Solid Waste Bylaw

5.5 Council Officers have identified the following perceived or actual problems that a Solid Waste Bylaw aims to address:

I. Damage to the environment. Solid waste has the potential to cause damage to the environment if not appropriately and efficiently collected and disposed of. Inappropriate disposal may lead to water, soil and air contamination causing environmental and marine pollution and can block water drains, which can result in flooding.

II. Risk to public health. Hazardous waste or unsafe waste treatment such as open burning can directly harm people involved in waste burning and neighbouring communities. Vulnerable groups such as children are particularly at risk of adverse health outcomes. In addition, poor waste collection resulting in flooding or contamination may support the transmission of disease. The WHO also states that exposure to improperly managed e-Waste and its components can cause multiple adverse health and development effects especially in young children.

III. Breach Council’s Resource Consent Conditions. If Solid Waste is inappropriately managed this may breach Council’s Resource Consent Conditions.

IV. Risk to the Health and Safety of community members and people working with waste. Waste may pose a hazard to people if inappropriately stored, transported and disposed of. Particularly where people are unable to avoid contact with the waste.

5.6 The purpose of a Solid Waste Bylaw is to:

a) Monitor and regulate the collection, transportation, disposal and management of waste.

b) Promote Council’s waste management and minimisation reduction objectives and assist with the implementation of Council’s Waste Management and Minimisation Plan and the New Zealand Waste Strategy.

c) Impose specific performance standards and requirements for waste collection,

· Licencing of operators

· Illegal dumping (fly tipping)

· Management of waste during emergencies or disasters

· Waste collection in new developments. Ensuring that new developments have suitable turn arounds for waste collection vehicles and enough curb-side space to allow bins to be placed roadside on collection day

· Inorganic waste

· Accumulation of waste

· Private collections (e.g. clothing bins)

· Receptacles for recycling and who is responsible in the event of damage, loss or if it is stolen

· Public litter bins

· Recycling contamination

5.7 The review process undertaken for the Solid Waste Bylaw 2014, concludes that a bylaw and a stand-alone bylaw is still the most appropriate way of addressing the perceived problem, and that the current bylaw does not give rise to any implications under the NZBORA.

5.8 Therefore, Officers recommend that Council determines that a bylaw and a stand-alone bylaw is still the most appropriate way of addressing the perceived problem, and that a bylaw regulating solid waste is unlikely to give rise to any implications under the NZBORA.

Animal Nuisance and the keeping of pigs, poultry and bees Bylaw

5.9 The purpose of the Animal Nuisance and the Keeping of Pigs, Poultry and Bees Bylaw is to

a. Control the keeping of animals (including pigs, poultry, bees, horses, and other domestic pets such as rabbits and cats) within the District to ensure they do not create a nuisance or endanger health;

b. Control the slaughtering of animals in urban areas; and

c. Enable Authorised Officers to manage animal nuisance

5.10 The Bylaw establishes a range of controls applicable to almost all animals, and outlines specific measures for animals identified as having a higher potential to cause nuisances or pose risks to public health and safety. The bylaw does not apply to dogs and does not cover animal welfare matters. Dogs are regulated by the Dog Control Act and Councils Dog Control Bylaw and Policy. Animal welfare is dealt with by the Ministry of Primary Industries and the SPCA.

5.11 For the purposes of carrying out a review of this Bylaw, Council Officers have completed Section 155 review which covers the statutory considerations as required by Section 155 of the LGA. Officers conclude that the perceived problem is that the keeping of animals, pigs, poultry and bees in our district, including the slaughter of livestock and the exercising of horses in public places, has the potential to cause nuisance or to create a risk to the health and safety of the public. These issues are likely to become more prominent as our District grows and in considering the growth assumptions for our rohe.

5.12 Furthermore, the Officer’s review concludes that a bylaw and a stand-alone bylaw is still the most appropriate way of addressing the perceived problem, and that the current bylaw does not give rise to any implications under the NZBORA.

5.13 Therefore, Officers recommend that Council determines that a bylaw and a stand-alone bylaw is still the most appropriate way of addressing the perceived problem, and that a bylaw regulating animal nuisance and the keeping of pigs, poultry and bees is unlikely to give rise to any implications under the NZBORA.

6. Options

Option 1: Determine a bylaw is the most appropriate way of addressing the perceived problems for Solid Waste and Animal Nuisance and the Keeping of Pigs, Poultry and Bees

6.1 If Council determines that a bylaw is the most appropriate way of addressing the perceived problem, there are two further determinations that should be made.

6.2 The first is that the form of the bylaw is the most appropriate form. This means that a standalone bylaw to regulate the specific activities is preferred to a section within a combined bylaw that regulates a variety of activities.

6.3 The second is whether the bylaw gives rise to any implications under the NZBORA. This means that a bylaw has been assessed against the NZBORA and it is found that the bylaw does not limit the rights of individuals in a way that is unreasonable.

6.4 Option 1 is recommended.

Option 2: Not make the determination that a bylaw is the most appropriate way of addressing the perceived problem/s

6.5 If Council determines that a bylaw is not the most appropriate way of addressing the perceived problem, the bylaw is implicitly revoked. Unless a different decision is made by Council at a later time, no further work will be completed on these bylaws and on 2 July 2026, and 5 November 2026 the bylaws will lapse. Should Council wish for the bylaw to be revoked on an earlier date than when it will automatically lapse, a consultation process with the community will have to occur (s.156 LGA).

6.6 Solid Waste matters and Animal Nuisance matters including the keeping of bees, poultry and pigs in Horowhenua will still need to be regulated in some way. Non-bylaw solutions will need to be further explored.

6.7 Option 2 is not recommended.

Cost

6.8 The costs associated with both Bylaw reviews is met within existing budgets.

Rate Impact

6.9 There are no rate impacts arising from this review.

Community Wellbeing

6.10 There are no negative impacts on Community Wellbeing arising. Initial community views on the review of the Solid Waste Bylaw and the Animal Nuisance and the Keeping of Pigs, Poultry and Bees Bylaw have not been sought and are unknown.

Consenting Issues

6.11 There are no consents required or consenting issues arising due to this review process.

LTP Integration

6.12 There is no LTP programme related to the options or proposals in this report. There are no Special Consultative Processes required.

7. Consultation

7.1 There was no consultation required to be undertaken during the review of whether a bylaw remains the most appropriate way to address the identified or perceived problems. However, community consultation will be required prior to any bylaw being adopted. The adoption of a new or amended bylaw is likely to be classified as a significant decision.

8. Legal Considerations

8.1 This review is required under Section 155 of the Local Government Act 2002. This outlines that that a local authority must, before commencing the process for making a bylaw, determine whether a bylaw is the most appropriate way of address the perceived problem.

8.2 If a local authority determines that a bylaw is the most appropriate way of addressing the perceived problem, it must, before making the bylaw, determine whether the proposed bylaw is the most appropriate form of bylaw and gives rise to any implications under the New Zealand Bill of Rights Act 1990.

8.3 This review is required for the Solid Waste Bylaw before 2 July 2024 and for the Animal Nuisance and the Keeping of Pigs, Poultry and Bees Bylaw before 5 November 2024 to ensure that it happens before the ten-year deadlines outlined in Section 159 of the Local Government Act 2002.

8.4 If not reviewed before the ten-year deadline a review is then unable to be completed and instead a new bylaw will need to be implemented. A new bylaw will then require review within five years of being implemented rather than being able be reviewed every ten years.

9. Financial Considerations

9.1 There is no financial impact from completing this review. Any possible financial considerations relating to the bylaws will be considered in future reports.

10. Iwi Considerations

10.1 There are no iwi considerations.

11. Climate Change Considerations

11.1 There is no climate change impact.

12. Environmental Considerations

12.1 There are no environmental considerations to consider as part of this review. Any environmental considerations relating to either bylaw will be considered as part of any relevant review processes.

13. Health & Safety Considerations

13.1 There are no Health and Safety impacts arising.

14. Other Considerations

14.1 There are no other considerations.

15. Next Steps

15.1 If Council endorses the recommendations and determines that a bylaw is the most appropriate way to address the perceived problems, the statutory review for each bylaw is complete.

15.2 Changes and improves to the both Bylaws have been identified for consideration in a future amendment. The next step will be for Officers to proceed with amending the Solid Waste and Animal Nuisance and the Keeping of Pigs, Poultry and Bees bylaws through a separate but related amendment process.

15.3 For the Animal Nuisance and the Keeping of Pigs, Poultry and Bees Bylaw, Officers will carry out pre-consultation engagement direct with Council’s partners, identified stakeholders, interested parties, and the community generally to capture views and note any issues with the current bylaw. Feedback received during early engagement may be used to inform amendments to a draft bylaw. That draft will be presented to Council to approve for consultation using the special consultative procedure (s.83, s.86, s.156 LGA).

15.4 For the Solid Waste Bylaw, the updated bylaw will then be presented to Council for endorsement prior to commencing community consultation if relevant.

15.5 Following community consultation as required by the LGA and informed by Councils Significance and Engagement Policy, Council will review all submissions and determine the next steps with regards to further bylaw amendment, or adoption or other.

16. Supporting Information

Strategic Fit/Strategic Outcome

16.1 Reviewing the Solid Waste bylaw relates to the Community Outcomes of ‘Fit for Purpose Infrastructure’ as this bylaw supports Council to provide efficient, reliable and affordable infrastructure, developing and maintaining facilities and infrastructure to meet the needs of current and future generations.

16.2 Reviewing the Keeping of Pigs, Poultry and Bees Bylaws relates to the Community Outcome of ‘Outstanding Environment’ as this bylaw supports ensuring that our environment supports the wellbeing of our people and manages pressures on resources sustainably.

16.3 A review of Bylaws also sits in ‘Our Other Areas of Focus’ on Councils Plan on a Page.

Decision Making

16.4 This decision is not considered significant. However, depending on the scope of any proposed bylaw changes this may be a significant decision that will require community consultation in line with the requirements outlined in the Local Government Act.

Risk Area

Risk Identified

Consequence

Likelihood

Risk Assessment (Low to Extreme)

Managed how

Service Delivery

The current bylaws will automatically revoke in 2026.

Ability to regulate matters covered by both bylaws will be impacted.

Unlikely

Low

Officers will need to explore the use of other options for regulating activity if available.

Reputational

The current bylaws will automatically revoke in 2026.

Bylaws have been in place for a number of years, the community may have come to rely on the Councils application of bylaw

Possible

Low

Officers will need to explore the use of other options for regulating activity if available.

Confirmation of statutory compliance

In accordance with section 76 of the Local Government Act 2002, this report is approved as:

a. containing sufficient information about the options and their advantages and disadvantages, bearing in mind the significance of the decisions; and,

b. is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

17. Attachments

There are no attachments for this report.

Author(s)

Justine Moore

Principal Advisor - Infrastructure

Vaimoana Miller

Compliance Manager

Chloe Marheine

Executive Assistant - Community Infrastructure

Approved by	Rob Benefield Acting Operations and Risk Manager
	Daniel Haigh Group Manager Community Infrastructure
	Brent Harvey Group Manager - Community Experience & Services
	Monique Davidson Chief Executive Officer

Council

12 June 2024

File No.: 24/357

7.4 Adoption of He Hapori Pakari - Community Wellbeing Strategy

1. Purpose

1.1 The purpose of this report is to assist the Council to adopt He Hapori Pakari - Community Wellbeing Strategy 2024-2027.

2. Recommendation

2.1 That Report 24/357 Adoption of He Hapori Pakari - Community Wellbeing Strategy be received.

2.2 That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act.

2.3 That Council adopts He Hapori Pakari - Community Wellbeing Strategy 2024-2027 and associated Action Plan and Plan on a Page.

2.4 That Council authorises the Chief Executive to make any minor editorial changes necessary in consultation with the Mayor, prior to publication of the Plan.

3. Background / Previous Council Decisions

3.1 He Hapori Pakari - The Community Wellbeing Strategy (the Strategy) was originally adopted in 2021 and is due to be reviewed this year.

3.2 The purpose of the Strategy is to help our community thrive together by focusing on real outcomes and collective efforts over the next three years.

3.3 Since the beginning of March 2024, Council Officers have been facilitating progress on refreshing and updating the Strategy. This includes a number of workshops, and meetings which has led to the Strategy being ready for adoption.

3.4 Council Officers briefed Councilors at their workshop on 10 April 2024 advising them of the process and what key findings had been identified. Councilors during that workshop expressed their satisfaction with the process and were looking forward to receiving the Strategy for discussion and adoption.

3.5 At their meeting on 22 May 2024, the Community Wellbeing Committee resolved that:

The Community Wellbeing Committee acknowledges that the Strategy is in draft form and that some minor changes may be made up until adoption by the Council.

The Community Wellbeing Committee endorses the direction of draft Community Wellbeing Strategy and supports the Council in adopting the Strategy.

4. Discussion

4.1 The Community Wellbeing Strategy aims to help our community to thrive together by focusing on real outcomes and collective efforts from 2021 to 2024. The existing Strategy was requiring a refresh and update to take us through to 2027. As part of the Strategy refresh, Council needed to better understand what our communities are currently facing, essentially needing to know what they’re hearing and seeing. Fortunately, Council Officers already had some understanding but we did need a bit of a sense check to understand any changes in what we already knew. This work has been completed over the last couple of months.

4.2 Our engagement approach has been two-fold:

· Firstly, to ascertain if the key priority areas are still relevant and what needed changing or amending based on community feedback.

· Secondly, engaging with our community to hear what they think and if we’ve got those key priority areas right.

4.3 In a bid to better understand the key priority areas, firstly, Council Officers have been proactively engaging with the community and key community partners in a number of ways.

· Workshops with our community network groups:

o Older Persons Network

o Youth Services Network

o Access and Inclusion Network

o Education Horowhenua Network

· Held two workshops internally with Council Staff

· Used findings from other Council engagements and surveys

· Examining information and trends from regional discussion forums and groups.

4.4 Once the draft priority areas were defined, Council engaged with the community to share those priority areas so that we could receive any feedback and where necessary make changes or amend our approach to the priorities. This was done in the following ways:

· Created an online consultation platform through ‘Let’s Kōrero’ on the Council’s website that allowed people to submit including completing a quick poll ranking the priorities.

· Held drop-in sessions with the community at our Community Facilities (Te Takeretanga o Kura-hau-pō, Te Awahou Nieuwe Stroom and Shannon Library).

· Hosted an online Facebook Live session with Mayor Bernie to talk about the Strategy and answer any questions.

· Multiple posts on social media about the priorities, encouraging any comments that could contribute to the engagement.

· Placed an advertisement in the local newspaper illustrating the priorities and promoting some of the above engagement options.

· Draft Strategy provided to iwi and hapū for feedback.

· Held a Citizen’s Panel workshop to get feedback on the priorities and input into the Community Wellbeing action plan.

4.5 As a result of these engagement opportunities a number of small changes and additions were then made to the Strategy.

4.6 The general outcome from all of the workshops and engagement conducted is that the priorities set in the current Strategy 2021-2024 were still important and relevant. This has led to them being retained as priority areas. However, we did hear some new areas of importance to the community and feedback that has allowed us to either update existing or add further priorities.

4.7 The proposed key priorities are:

2021-2024 Priorities

2024-2027 Priorities

· Housing

· Growth

· Health and Wellbeing

· Community Safety

· Community Belonging

· Housing

· Connected Community (encompassing growth and transport)

· Health and Wellbeing

· Community Safety

· Culture

· Sense of Place and Belonging

· Environment, Community Resilience and Preparedness

4.8 We also heard through the workshops and engagement conducted that the following areas were also top of mind. These have been woven into the Community Wellbeing Strategy to become secondary priorities:

· Communication and how we connect with our community in a way that is accessible and mana enhancing.

· Better collective partnership between our community and agencies and services.

· Community-led development and engagement.

· Access to kai through community-led initiatives.

4.9 On top of all these priorities, we also heard that significant impact that the cost of living is having on the wellbeing of our community. Given this significance, we have ensured that this is an overarching priority and has been considered in all aspects of the Strategy.

4.10 Alongside the Strategy, there will be an action plan comprising key activities, events, programmes and stakeholder engagements aimed at contributing to the success of the Strategy and enhancing overall community wellbeing. Quarterly reports tracking progress against the Community Wellbeing Plan will be presented at the Community Wellbeing Committee Meetings.

4.11 For a summarised version of the Strategy, we will be producing a plan on the page.

4.12 A Community Wellbeing Dashboard presenting data, analysis and tracking of the key priorities will be provided to the Community Wellbeing Committee on a quarterly basis, alongside the Community Wellbeing Network Report and the Community Wellbeing Strategy Monitoring Report.

5. Options

5.1 The options for Council to consider are:

5.2 That Council adopts the Community Wellbeing Strategy and that the Strategy is uploaded online and the community is informed by 30 June 2024.

5.3 That Council adopts the Community Wellbeing Strategy in principle subject to any changes that it requests to be made.

5.4 The Council does not adopt the Community Wellbeing Strategy.

Cost

5.5 The cost of implementing the Community Wellbeing Strategy and its associated action plan is low. This is because the majority of the activities, events, programmes and stakeholder engagements that will contribute to the success of the Strategy and overall community wellbeing are part of our regular operations or existing initiatives already budgeted for.

5.6 In the case of a new initiative arising from the Strategy, which requires additional funding, Council Officers will request approval from the Council.

Rate Impact

5.7 There will be no rate impacts arising.

Community Wellbeing

5.8 The aim of the Community Wellbeing Strategy is to have a positive impact on the overall health, happiness and prosperity of our community. By adopting the Strategy, the Council will be supporting a work programme that will enhance community wellbeing for Horowhenua.

Consenting Issues

5.9 There are no Consents required or consenting issues arising.

LTP Integration

5.10 There is no significant LTP programme related to the options or proposals in this report. However, it’s important to note that items such as Council Contracted Organisations, which play an integral role in the delivery of this Strategy, are funded through the LTP process.

6. Consultation

6.1 Formal consultation has not been required, however, active engagement with the community has taken place.

6.2 Ensuring that the community have had the ability to engage in our process has been central to the refresh of the Strategy. Given the importance of this Strategy and the role it will play in community wellbeing and development, community input has been essential.

6.3 Therefore, as mentioned in the discussion section of this report, extensive engagement has taken place with the community where Council has sought the views of the community, in particular, in relation to the key priority areas.

7. Legal Considerations

7.1 There are no Legal Requirements for Statutory Obligations affecting options or proposals.

8. Financial Considerations

8.1 There is no financial impact.

9. Iwi Considerations

9.1 Council’s iwi and hapū partners have been provided with the opportunity to feedback on the draft Strategy and key priorities.

9.2 Given other external pressures that are being imposed on our iwi and hapū partners, they have been required to prioritise other pieces of work ahead of providing feedback on the Strategy, therefore to date there has been no formal feedback received.

9.3 However, iwi and hapū representatives sit on many of our community networks and also the Community Wellbeing Committee and have contributed feedback when Council Officers have either presented or workshopped the Strategy during the development stages.

9.4 Council Officers have engaged and met with some representatives of our iwi partners and where possible have taken on feedback that has been included in the Strategy.

9.5 The implementation of the Strategy is an important step in the process and ensuring that we involve our iwi and hapū partners is paramount and if adopted, Council Officers will meet with iwi and hapū partners to talk about how we can deliver, together.

9.6 Additionally, moving forward it is important to note that our iwi/hapū partners will continue to have a seat, performing an important role at the Community Wellbeing Committee table, contributing to the decision making and discussion within that Committee.

10. Climate Change Considerations

10.1 Environment, Community Resilience and Preparedness has been identified as a key priority area of the Strategy.

10.2 The rationale for the inclusion of this was following feedback mainly received by young people around the importance of protecting our natural environment with the idea that if we look after our spaces, we can enjoy them for many years to come.

10.3 There was also the notion that our natural spaces and places, allow for recreation, play and sport which in turn can enhance individual wellbeing and collective community wellbeing.

10.4 Activities and actions for this key priority area within the Strategy will be aligned with Horowhenua’s Climate Action Plan.

11. Environmental Considerations

11.1 There are no additional environment considerations, other than what has been stated above under climate change considerations.

12. Health & Safety Considerations

12.1 There is no Health and Safety considerations.

13. Other Considerations

13.1 There are no other considerations.

14. Next Steps

14.1 The proposed next steps are as follows:

· That the Strategy is uploaded online and the community is informed by 30 June 2024.

· A “plan on a page” summary will be developed by 30 July 2024.

15. Supporting Information

Confirmation of statutory compliance

In accordance with section 76 of the Local Government Act 2002, this report is approved as:

a. containing sufficient information about the options and their advantages and disadvantages, bearing in mind the significance of the decisions; and,

b. is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

16. Attachments

No.	Title	Page
a ⇩	He Hapori Pakari - Community Wellbeing Strategy 2024-2027	1

Author(s)

Mark Hammond

Community Facilities and Services Manager

Julia Atkins

Community Development Team Lead

Approved by

Brent Harvey

Group Manager - Community Experience & Services

Monique Davidson

Chief Executive Officer

Risk and Assurance Committee

15 May 2024

Risk and Assurance Committee

OPEN MINUTES

UNCONFIRMED

Minutes of a meeting of Risk and Assurance Committee held in the Council Chambers, 126-148 Oxford St, Levin on Wednesday 15 May 2024 at 10:00 am.

present

Chairperson	Cr Sam Jennings
Deputy Chairperson	Cr Paul Olsen
Members	Cr Alan Young
	Cr Clint Grimstone	Apology
	Cr Jonathan Procter
	Cr Piri-Hira Tukapua
	Mayor Bernie Wanden
	Jenny Livschitz	Independent Member - Apology
	Sarah Everton	Independent Member

IN ATTENDANCE

Reporting Officer	Jacinta Straker	Group Manager - Organisation Performance
	Monique Davidson	Chief Executive
	Daniel Haigh	Group Manager - Community Infrastructure
	Jacinta Straker	Group Manager - Organisation Performance
	Brent Harvey	Group Manager - Community Experience and Services
	David McCorkindale	Group Manager – Community Vision and Delivery
	Blair Spencer	Group Manager – Housing & Business Development
	Ashley Huria	Business Performance Manager
	Pei-Shan Gan	Financial Controller
	Daniel Minty	Financial Services Manager
	Tanya Glavas	Health and Safety Lead
Meeting Secretary	Grayson Rowse	Principal Advisor – Democracy
	Alice Petersen	Business Support Officer – Democracy

1 Apologies

Apology

Resolution Number RAACC/2024/13

MOVED by Cr Jennings, seconded Cr Young:

That the apology from Councillor Clint Grimstone and Independent Member Jenny Livschitz be accepted.

Carried

2 Public Participation

There was no public participation

3 Late Items

There were no late items

4 Declaration of Interest

There were no declarations of interest

5 Confirmation of Minutes

Resolution Number RAACC/2024/14

MOVED by Cr Jennings, seconded Mayor Wanden:

That the minutes of the meeting of the Risk and Assurance Committee held on Wednesday, 21 February 2024, be confirmed as a true and correct record.

That the minutes of the meeting of the In Committee Meeting of Risk and Assurance Committee held on Wednesday, 21 February 2024, be confirmed as a true and correct record.

Carried

The Chair invited officers to update the committee on progress towards conflict of interest monitoring. All officers have now completed conflict of interest declarations, with further information and education on what may be or may be perceived ot be a conflict of interest. Conflict of interest declarations will be renewed annually, and officers are encouraged to report conflicts

Elected Member conflicts of interest – a report will be presented to the next meeting setting our guidance for elected members, and will present a full report of conflicts of interests declared since the 1 January 2024.

6 Reports for Decision

6.1	Treasury Update - March 2024
	This report updated the committee on the Bancorp Treasury Reporting Dashboard for the March 2024 quarter.
	Resolution Number RAACC/2024/15 MOVED by Cr Jennings, seconded Cr Olsen: That Report 24/247 Treasury Update - March 2024 be received. That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act. Carried
	The Chair noted that the previous meeting requested further analysis and this report has provided this very well. The meeting also heard an update to discussions with Standard and Poors (S&P). S&P met with officers last week and their advice was that Council should be managing debt at or below 240%, with debt currently sitting at 239%. The upper limit is 250%. Debt above 240% risk precipitating a credit downgrade for the Council. S&P will report back Council in mid-June. Councillor Procter joined the meeting at 10:18 am. I preparing forecasts, offices have taken a conservative approach toward potential proceeds form asset sales.
	Resolution Number RAACC/2024/16 MOVED by Cr Jennings, seconded Cr Olsen: That the Committee notes the Bancorp Treasury Reporting Dashboard for the March 2024 quarter. Carried

7 Reports for Noting

7.1	Local Government Funding Authority Reporting
	This report to update elected members on the following Local Government Funding Agency (LGFA) reporting: 1. LGFA 2023-24 Half Year Report to 31 December 2023 2. LGFA Draft 2024-27 Statement of Intent
	Resolution Number RAACC/2024/17 MOVED by Cr Jennings, seconded Mayor Wanden: That Report 24/239 Local Government Funding Authority Reporting be received. That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act. Carried
	This is important because Council is a shareholder, and Local Government Funding Authority is a key funder to council, so it is prudent for Council to maintain a watch on the Authority. Officers introduced the report, which was noted without debate.
	Resolution Number RAACC/2024/18 MOVED by Cr Jennings, seconded Cr Procter: That the committee notes the LGFA 2023-24 Half Year Report to 31 December 2023 That the committee notes the LGFA Draft 2024-27 Statement of Intent Carried

7.2	Continuous Improvement and Audit Actions Monitoring Report
	This report updated the Risk and Assurance Committee on progress of the action items from previous resolutions.
	Resolution Number RAACC/2024/19 MOVED by Cr Jennings, seconded Cr Olsen: That Report 24/234 Continuous Improvement and Audit Actions Monitoring Report be received. That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002. Carried
	Progress on an number of items was noted, in particular asset management. 56 actions were open at beginning of year; 29 are completed but not finalised as waiting for final audit review. Price Waterhouse Coopers (PWC) recently competed a fringe benefit tax review, overall the report noted we were highly compliant; this report will come to the next meeting of the committee There has been good progress with a number of outstanding items which are significant and that need some more oversight. Drafting an updated asset management policy is a key item. It was noted that Information Services work programme has slowed down do to some personnel changes.
	Resolution Number RAACC/2024/20 MOVED by Cr Jennings, seconded Cr Young: That the Risk & Assurance Committee notes the Risk & Assurance Committee resolution and actions monitoring report in Attachment A. Carried

7.3	Health, Safety and Wellbeing Quarterly Report - May 2024
	This report provided the Committee with health, safety and wellbeing information and insights from the quarter from January – 31 March 2024, along with an update on the SafePlus Onsite Assessment conducted in November 2023.
	The chair congratulated the H&S lead and the team on their work in bringing the staff engagement to such a high level and the high the level of reporting Officers presented the report. Improvement noted across all three areas assessed, with leadership and worker engagement leading, and risk management rated high performing. The report presented 16 recommendations for further action. Most of the recommendations were expected and align with the already developed health and safety action plan,. Additional reporting on aquatics included noting high level of incident reporting, reflective of the increased activity of the reporting period. Increasing downward trend noted in vehicle over-speed statistics. Officers noted he plans and strategies in place for minimising and responding to aggressive behaviours in the workplace, form escalation training to satellite locator/messenger services. ACTION As raised in response to a question the Chief Executive advised that to ensure Councillors understood their responsibilities for health and safety, from a governance perceptive, further professional development would be advantageous.
	Resolution Number RAACC/2024/21 MOVED by Cr Jennings, seconded Cr Procter: That Report 24/273 Health, Safety and Wellbeing Quarterly Report - May 2024 be received. That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002. Carried

7.4	Risk and Assurance Committee Work Programme
	The purpose of this report is to provide the Risk and Assurance Committee with an outline of a Draft Work Programme for 2024/25.
	Resolution Number RAACC/2024/22 MOVED by Cr Jennings, seconded Cr Olsen: That Report 24/288 Risk and Assurance Committee Work Programme be received. That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002. Carried
	An update was provided on the internal compliance work stream. ComplyWith has been selected as the software solution for managing and monitoring legislative compliance. A report is expected in within 8 months reporting on the first survey results. Organisation Performance repot now goes to independent members to assist in provided additional oversight Committee members discussed the options and merits of providing a forum better interrogating the Council’s financial performance. In response to a suggestion that there be more formal financial reporting to the this Committee, it was noted the advice form the Auditor General was to separate the financial reporting from the Risk and Assurance function to ensure there was independent oversight. Financial reporting in the Organisation Performance Report is comprehensive and this does go to all of Council as a standing agenda item. Mayor and Chair to further discuss the role of this committee.
	Resolution Number RAACC/2024/23 MOVED by Cr Jennings, seconded Cr Young: That the Risk and Assurance Committee supports the proposed Audit and Risk Committee Work Programme for 2024/25. Carried

8 Procedural motion to exclude the public

Resolution Number RAACC/2024/24

MOVED by Cr Jennings, seconded Cr Young:

That the public be excluded from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Risk Management - Risk Register

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(e) - The withholding of the information is necessary to avoid prejudice to measures that prevent or mitigate material loss to members of the public.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

Carried

11.02 pm The public were excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

11.36 pm There being no further business, the Chairperson declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF Risk and Assurance Committee HELD ON

DATE: ...........................

CHAIRPERSON:

Community Wellbeing Committee

22 May 2024

Community Wellbeing Committee

OPEN MINUTES

UNCONFIRMED

Minutes of a meeting of Community Wellbeing Committee held in the Council Chambers, 126-148 Oxford St, Levin on Wednesday 22 May 2024 at 10:00 am.

present

Mayor	His Worship The Mayor Bernie Wanden
Councillors	Councillor Nina Hori Te Pa	Councillor Clint Grimstone
	Di Rump (Apology)	Mandy Fryer (Apology)
	Rebecca Kinloch	Patrick Rennell (Apology)
	Jacqui Moynihan	Sam Fergusson
	Joanne Parker (Apology)	Tracey White
	Dr Betty-Lou Iwikau (Apology)	Angela Rainham
	Grant Congdon	Angelina Tuialii (Apology)
	Beth Purcell (Apology)	Tyrone Kemp (Apology)
	Reihana Adlam (Apology)	Mark Cookson (Apology)
	Neville Heihei	Sheryll Hoera
	Patricia Jacobs	Brianna Tekii (Online)
	Paul McMillan	Amber Moffitt (Apology)
	Maria McKenzie (Apology)	Yumiko Olliver
	Selena Hunt	Scott Harvey
	Jennifer Brodie	Chris Wilton
	Moira Campbell	Matt Fraser

IN ATTENDANCE

Reporting Officer	Mark Hammond	Community Facilities and Services Manager
	Julia Atkins	Community Development Team Lead
	Emma Gowan	Community Development Advisor
Meeting Secretary	Alice Petersen	Business Support Officer - Democracy

1 Apologies

Apology

Resolution Number CWCCC/2024/4

MOVED by Mayor Wanden, seconded Cr Grimstone:

That the apology from Amber Moffitt, Joanne Parker, Angelina Tuialii, Maria McKenzie, Mark Cookson, Di Rump, Beth Purcell, Mandy Fryer, Tyrone Kemp, Reihana Adlam, Patrick Rennell and Dr Betty-Lou Iwikau be accepted.

Carried

2 Public Participation

There was no public participation

3 Late Items

There were no late items.

4 Declaration of Interest

Members are reminded of their obligation to declare any conflicts of interest in writing they might have in respect of the items on this Agenda.

5 Confirmation of Minutes

Resolution Number CWCCC/2024/5

MOVED by Mayor Wanden, seconded Angela Rainham:

That the minutes of the meeting of the Community Wellbeing Committee held on Wednesday, 27 March 2024, be confirmed as a true and correct record.

Carried

6 Items for Discussion

6.1

Te Tomokanga Programme Presentation

Chris Wilton, Matt Fraser and Moira Campbell presented to the Committee Te Tomokanga. They outlined the key purposes of the programme and how it’s one of a suite of initiatives in the works to target attendance and engagement in students.

A highlighted feature of the programme is Te Pa Tūwatawata, looking to give students a place to recover, get better, to heal, and to keep outside influences out. The next steps were presented, looking for an inter-agency hui to establish a steering group.

Members asked questions and the Chair thanked Chris Wilton, Matt Fraser and Moira Campbell for their presentation.

7 Reports for Decision

7.1

Community Wellbeing Committee Network Report

Purpose

To give an update and overview of the activities and actions undertaken by the current Wellbeing Network Committees.

Resolution Number CWCCC/2024/6

MOVED by Mayor Wanden, seconded Cr Grimstone:

2.1 That Report 24/314 Community Wellbeing Committee Network Report be received.

2.2 That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act.

Carried

7.2	Outcome from Workshop and Committee Direction
	Purpose The purpose of this report is to provide final feedback and summary on the direction of the Community Wellbeing Committee following their workshop at their last meeting on 27 March 2024.
	Resolution Number CWCCC/2024/7 MOVED by Mayor Wanden, seconded Cr Grimstone: 2.1 That Report 24/296 Outcome from Workshop and Committee Direction be received. 2.2 That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act. Carried
	Officers presented the report thanking Yumiko Olliver for the facilitation of the workshop during the last Community Wellbeing Committee meeting. Officers noted the work programme progress that is underway, along with the key changes to the Terms of Reference and highlighted the update to area of focus description.
	Resolution Number CWCCC/2024/8 MOVED by Mayor Wanden, seconded Paul McMillan: 2.3 That the Committee endorse the proposed Terms of Reference for the Community Wellbeing Committee, as highlighted in this report and request that Council adopt those Terms of Reference. Carried

7.3	Endorsement of Community Wellbeing Strategy 2024-27
	Purpose The purpose of this report is to seek the Community Wellbeing Committee’s endorsement of the draft Community Wellbeing Strategy 2024-27 prior to it being adopted by Council on 12 June 2024.
	Resolution Number CWCCC/2024/9 MOVED by Mayor Wanden, seconded Cr Grimstone: 2.1 That Report Endorsement of Community Wellbeing Strategy 2024-27 be received. 2.2 That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act. Carried
	Officers presented the report, noting community engagement that has been undertaken and that this is still a draft strategy. Officers highlighted recent changes made to the strategy included the incorporation of community feedback.
	Resolution Number CWCCC/2024/10 MOVED by Mayor Wanden, seconded Cr Grimstone: 2.3 The Community Wellbeing Committee acknowledges that the Strategy is in draft form and that some minor changes may be made up until adoption by the Council. 2.4 The Community Wellbeing Committee endorses the direction of draft Community Wellbeing Strategy and supports the Council in adopting the Strategy. Carried

	The meeting closed with karakia

11.24 am There being no further business, the Chairperson declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF Community Wellbeing Committee HELD ON

DATE: ...........................

CHAIRPERSON:

Te Awahou Foxton Community Board

OPEN MINUTES

UNCONFIRMED

Minutes of a meeting of the Te Awahou Foxton Community Board held in the Te Awahou Nieuwe Stroom, 92 Main Street, Foxton on Monday 27 May 2024 at 6:00 pm.

present

Chairperson	Mr John Girling
Deputy Chairperson	Mr Trevor Chambers
Members	Mrs Nola Fox
	Mr David Roache
	Mr Brett Russell
	Deputy Mayor David Allan

IN ATTENDANCE

Reporting Officer	Monique Davidson	Chief Executive
	Daniel Haigh	Group Manager Community Infrastructure
	Rob Benefeild	Commercial & Operations Manager
	Albert Hoffman	Water Quality, Conservation and Supply Lead
	Ashley Huria	Business Performance Manager
Meeting Secretary	Alice Petersen	Business Support Officer – Democracy

1 Apologies

There were no apologies.

2 Public Participation

The following people attended the meeting and spoke to the items listed:

Christina Paton – 8.2 – Paranui Marae – Request for funding from the Foxton Beach Freeholding Account.

3 Late Items

There were no late items

4 Declaration of Interest

There were no declarations of interest.

5 Confirmation of Minutes

Resolution Number TAFCB/2024/29

MOVED by Mr Roache, seconded Mrs Fox:

That the minutes of the meeting of the Te Awahou Foxton Community Board held on Monday, 8 April 2024, be confirmed as a true and correct record

Carried

6 Presentations

6.1

Digital Leak Detection - Water Meter Rollout

Council officer Albert Hoffman presented to the Board highlighted the progress of the Digital Leak Detection Water Meter Rollout, timeline for Foxton/Foxton Beach and results that are already being seem with leak identification and water conservation.

Resolution Number TAFCB/2024/30

MOVED by Mr Girling, seconded Mrs Fox:

That the Board notes the presentation Digital Leak Detection - Water Meter Rollout, That the Board thanks officers for their presentation.

Carried

6.2

Stormwater Update

Council officers Daniel Haigh and Rob Benefield presented a Stormwater update to the Board highlighting the Foxton Beach Stormwater consent process. Officers gave timeline of the process and steps made and sought questions from the Board around the outcomes.

Community Board Member Brett Russell request Council officers to attend an outcoming Manawatu Estuary Management Team Meeting to give a Stormwater update.

Council officers will provide a Stormwater Update within the 6 months to the Te Awahou Foxton Community Board.

7 Elected Members Reports

7.1	Chairperson's Report
	The meeting received the Chairperson’s report highlighting matters of interest to Te Awahou Foxton Community Board.
	Resolution Number TAFCB/2024/31 MOVED by Mr Girling, seconded Mr Russell: 2.1 That Report 24/332 Chairperson's Report be received. 2.2 That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002. Carried
	The Chair noted section 3.5 of his report regarding recognition of Pte. Peter Rauhihi within the community. Board Member David Roache in his compacity as Foxton RSA President is going to work with Council officers and Pte. Peter Rauhihi’s whanau to move forward with community rememberance.
	Resolution Number TAFCB/2024/32 MOVED by Mr Girling, seconded Mrs Fox: We move forward with the remembrance of Private Peter Ruhihi. Carried

7.2	Community Board Member Report - Nola Fox
	The meeting received Board Member Nola Fox’s report highlighting liaison activity in relation to MAVtech and Foxton Beach Community Centre.
	Resolution Number TAFCB/2024/33 MOVED by Mrs Fox, seconded Mr Roache: 2.1 That Report 24/324 Community Board Member Report - Nola Fox be received. 2.2 That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002. Carried
	Board Member Nola Fox noted Foxton Beach Community Centre AGM was held Friday 17 May 2024 with both Mrs Fox and Mr Girling in present. Also noted was Foxton Beach Community Centre are grateful to the Board for their continued support especially recently with the new vehicle.

	Community Board Member Brett Russell gave a verbal update on liaison activity related to The Manawatu Estuary Trust and The Horowhenua Community Camera Trust.
	Attachments 1 Brett Russell - Verbal Update - TAFCB 27 May 2024

8 Reports

8.1	Foxton Futures Community Plan Update
	This item was to presented to provide an update on the progress and next steps for the Foxton Futures Community Planning work that commenced in November 2023.
	Resolution Number TAFCB/2024/34 MOVED by Mr Girling, seconded Mr Russell: 3.1 That Report 24/302 Foxton Futures Community Plan Update be received. 3.2 That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act. Carried
	Chief Executive presented the report seeking feedback and direction from the Board on their role in the development of the Foxton Community Plan. Consensus around the table was for Te Awahou Foxton Community Board to lead the development on the Foxton and Foxton Beach Community Plan. Officers and the Board will arrange a workshop to discuss next steps. The Board highlighted the need to iwi to be heavily involved in the development of a plan.

8.2	Paranui Marae - Request for Funding from Foxton Beach Endowment Fund
	This item was to present a request for funding from the Foxton Beach Endowment Fund for a contribution kitchen upgrades at Paranui Marae. This item was to lay on the table until such time that representatives of Paranui Marae could be present to speak to the request.
	Resolution Number TAFCB/2024/35 MOVED by Mr Girling, seconded Mr Russell: That Item 8.2 Paranui Marae - Request for Funding from Foxton Beach Endowment Fund should lie on the table until the next Te Awahou Foxton Community Board Meeting, Carried

8.3

Foxton Beach Endowment Fund Update

This report provided the Board the most recent Foxton Beach Endowment Fund statement.

Resolution Number TAFCB/2024/36

MOVED by Mr Girling, seconded Mrs Fox:

2.1 That Report 24/327 Foxton Beach Endowment Fund Update be received.

2.2 That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002.

Carried

8.4

Horowhenua District Council Organisation Performance Report May 2024

This item presented the Organisation Performance Report for February 2024 highlighting areas of interest to the Foxton Community.

Resolution Number TAFCB/2024/37

MOVED by Mr Girling, seconded Mr Roache:

2.1 That Report 24/312 Horowhenua District Council Organisation Performance Report May 2024 be received.

2.2 That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act.

Carried

8.5

Te Awahou Foxton Community Board - Actions Monitoring Report May 2024

Resolution Number TAFCB/2024/38

MOVED by Mr Girling, seconded Mr Roache:

2.1 That Report 24/310 Te Awahou Foxton Community Board - Actions Monitoring Report May 2024 be received.

2.2 That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002.

Carried

Officers took questions from the Board. Further details were sought regarding Foxton East Drainage Scheme. Clarification provided from Chief Executive on the establishment of the working group as this is officers from across Horowhenua District Council, Horizons Regional Council and consultants. Still awaiting establishment of governance group.

Officers advice to the Board was when hearing concerns from constituents to escalate to Horizons Regional Council.

7.47 pm There being no further business, the Chairperson declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF Te Awahou Foxton Community Board HELD ON

DATE: ...........................

CHAIRPERSON:

Te Awahou Foxton Community Board

04 June 2024

Te Awahou Foxton Community Board

OPEN MINUTES

UNCONFIRMED

Minutes of an extraordinary meeting of the Te Awahou Foxton Community Board held in the Te Awahou Nieuwe Stroom, 92 Main Street, Foxton on Tuesday 4 June 2024 at 6.00pm.

present

Chairperson	Mr John Girling
Deputy Chairperson	Mr Trevor Chambers
Members	Mrs Nola Fox
	Mr Brett Russell
	Mr David Roache
	Deputy Mayor David Allan

IN ATTENDANCE

	Monique Davidson	Chief Executive
	Grayson Rowse	Principal Advisor - Democracy
	Alice Petersen	Business Support Officer - Democracy

1 Apologies

There were no apologies.

2 Public Participation

Mr Hayden Turoa spoke to item 5.1 – Puranui Marae – Request for Funding form Foxton Beach Endowment Fund.

3 Late Items

There were no late items

4 Declaration of Interest

There were no declarations of interest.

5 Reports

5.1	Paranui Marae - Request for Funding from Foxton Beach Endowment Fund
	This report was laid on the table at the 27 May 2024 meeting of the Board, and is now re-presented as a request for funding from the Foxton Beach Endowment Fund for a contribution kitchen upgrades at Paranui Marae.
	Resolution Number TAFCB/2024/39 MOVED by Mrs Fox, seconded Mr Chambers: 3.1 That Report 24/360 Paranui Marae - Request for Funding from Foxton Beach Endowment Fund be received. 3.2 That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act. Carried
	Officers introduced the report which noted the applications for funding met the criteria of the fund. Board members queried whether they could recommend a higher amount be granted to ensure the project could be completed. Officers noted that their recommendation reflected the initial request and that is was in the hands of the Board to alter the amount if that is the will of the Board. Board Member Fox moved the recommendation to grant up to $170,000 to enable completion of the project. Following debate on this motion, Board Member Roache moved an amendment that the final decision be subject to consultation with the Foxton Beach Community. Debate ensured noting that while large grants, such as the Foxton Pool contribution, were subject to consultation, other grants for lesser amounts have not been, and this request did not represent such a significant quantum to warrant community consultation. It was also noted that Paranui Marae has powerful historic and contemporary links with Foxton Beach and its community. These include the link with both primary and secondary schools in the community, it’s use as a community hub and potential role in responding to civil defence emergencies The debate having concluded the amendment was put followed by the substantive motion as follows
	Amendment MOVED by Mr Roache, seconded Mr Chambers: add the words “and that Board consult with Foxton Beach community before making a final decision” LOST
	Resolution Number TAFCB/2024/40 MOVED by Mrs Fox, seconded Mr Chambers: That the Board recommend that Council approve funding of up to $170,000 from the Foxton Beach Endowment Fund as a grant to enable the completion of the refurbishment of the kitchen at Paranui Marae. Carried

6.35 pm There being no further business, the Chairperson declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF Te Awahou Foxton Community Board HELD ON

DATE: ...........................

CHAIRPERSON:

Council

12 June 2024

Exclusion of the Public : Local Government Official Information and Meetings Act 1987

The following motion is submitted for consideration:

That the public be excluded from the following part(s) of the proceedings of this meeting.

C1 Levin Town Centre Transformation - Expressions of Interest - Reimagining the Levin War Memorial Hall and Village Green

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

Commercial in confidence.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 Property Sale - 645 Hokio Beach Road

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C3 Kennedy Drive Stormwater - Private Developer Agreement

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C4 SH1 (Oxford Street) and Tyne Street Wastewater Main

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C5 Council Resolution and Actions Monitoring Report June 2024

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Mayor	His Worship The Mayor Bernie Wanden
Deputy Mayor	Councillor David Allan
Councillors	Councillor Mike Barker
	Councillor Rogan Boyle
	Councillor Ross Brannigan
	Councillor Clint Grimstone
	Councillor Nina Hori Te Pa
	Councillor Sam Jennings
	Councillor Paul Olsen
	Councillor Jonathan Procter
	Councillor Justin Tamihana
	Councillor Piri-Hira Tukapua
	Councillor Alan Young