Notice is hereby given that an ordinary meeting of the Te Awahou Foxton Community Board will be held on:
|
Date:
Time:
Meeting Room:
Venue:
|
Monday 1 July
2024
6:00 pm
Te Awahou Nieuwe
Stroom
92 Main Street
Foxton
|
|
Te Awahou Foxton Community Board
OPEN AGENDA
|
MEMBERSHIP
|
Chairperson
|
Mr John Girling
|
|
|
Deputy Chairperson
|
Mr Trevor Chambers
|
|
|
Members
|
Mrs Nola Fox
|
|
|
|
Mr David Roache
|
|
|
|
Mr Brett Russell
|
|
|
|
Deputy Mayor David Allan
|
|
|
Te Awahou Foxton Community Board
01 July 2024
|
|
ITEM TABLE OF CONTENTS PAGE
KARAKIA TIMATANGA
|
Whakataka te hau ki te uru
Whakataka te hau ki te tonga
Kia mākinakina ki uta
Kia mātaratara ki tai
E hī ake ana te atakura
He tio, he huka, he hau hū
Tīhei mauri ora!
|
Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air.
A touch of frost, a promise of a glorious day.
|
1 Apologies 5
2 Public
Participation 5
3 Late Items 5
4 Declarations
of Interest 5
5 Confirmation
of Minutes 5
REPORTS
6 Elected
Members Reports
6.1 Chairperson's Report 7
6.2 Community Board Member
Report - Nola Fox 9
6.3 Community Board Member
Report - Brett Russell 11
7 Reports
7.1 Foxton Beach Endowment
Fund Update 13
7.2 Motuiti Marae - Request
for Funding from Foxton Beach Endowment Fund 17
7.3 Attendees to the LGNZ
Community Board Conference 23
7.4 Te Awahou Foxton Community
Board - Actions Monitoring Report June 2024 25
KARAKIA WHAKAMUTUNGA
|
Kia whakairia te tapu
Kia wātea ai te ara
Kia turuki whakataha ai, kia turuki whakataha ai
Haumi e, hui e, taiki e!
|
Restrictions are moved aside
so the pathway is clear
To return to everyday activities
Draw together, affirm!
|
2 Public Participation
Notification to
speak is required by 12 noon on the day before the meeting. Further information
is available on www.horowhenua.govt.nz or by phoning 06 366 0999.
3 Late Items
To consider, and if thought fit, to pass a resolution to permit the
Council to consider any further items which do not appear on the Agenda of this
meeting and/or the meeting to be held with the public excluded.
Such resolution is required to be made pursuant to Section 46A(7) of
the Local Government Official Information and Meetings Act 1987, and the
Chairperson must advise:
(i) The reason why the
item was not on the Agenda, and
(ii) The reason why the
discussion of this item cannot be delayed until a subsequent meeting.
4 Declaration of interest
Members are
reminded of their obligation to declare any conflicts of interest in writing
they might have in respect of the items on this Agenda.
5 Confirmation
of Minutes
5.1 Meeting minutes Te Awahou Foxton Community
Board, 27 May 2024
5.2 Meeting
minutes Extraordinary Meeting of the Te Awahou Foxton Community Board, 4 June
2024
Recommendations
That the
meeting minutes of Te Awahou Foxton Community Board, 27
May 2024 and
Extraordinary
Meeting of the Te Awahou Foxton Community Board 4 June 2024 be accepted as a true and correct record.
|
Te Awahou Foxton Community Board
01 July 2024
|
|
6.1 Chairperson's Report
File No.:
24/412
1. Purpose
1.1 To
receive the Chairperson’s report highlighting matters of interest to Te
Awahou Foxton Community Board.
2. Recommendation
2.1 That Report
24/412 Chairperson's Report be received.
2.2 That this
matter or decision be recognised as not significant in terms of s76 of the
Local Government Act 2002.
3. Matters of Interest
3.1 Equestrians/Target
Reserve. Happy to report that a ‘Walk-around is scheduled for the
afternoon of the 24th June, hopefully to resolve the situation with the
Mountain Bikers and equestrians regarding use of Target Reserve.
3.2 TAFCB
Mid year review was held with the Chief Executive. A fruitful discussion which
clarified the three main areas focus for TAFCB including the vision for the
Future of Foxton and Foxton beach which will be generated by the rejuvenation
of FOXTON FUTURES. The group to include input from every section of our
community delving into hopes, aspirations and plans for the future.
3.3 Our
environmental concerns include the Foxton East Drainage Scheme and flood
protection, which is undergoing review and awaiting movement from HRC for the
formation of the promised governance group to lead this challenge.
3.4 TAFCB
are beginning development of a Community Plan for the district incorporating
Community wellbeing. Foxton Futures will be important to this process. Careful
consideration needs to be given to the O2NL development which will
significantly impact Foxton. Attention needs to be paid to the fact that State
highway No.1 divided Foxton with primary schools both sides of the highway. As
does the entrance to Foxton from both North and South.
3.5 The
work on the Highway immediately south of Foxton has had a mixed reception. We
are awaiting completion to ascertain the benefits.
3.6 The
Foxton Beach Endowment Fund review structure has been agreed with hapu and we
hope to move that forward in the immediate future.
3.7 It has been
reported that the “Beware Deer” signs have been stolen from Palmer
Road, Foxton Beach again and that deer were seen on the road in the evening.
4. Attachments
There are no appendices for
this report
|
Author(s)
|
John Girling
Chairperson, Te Awahou
Foxton Community Board
|
|
|
Approved by
|
John Girling
Chairperson, Te Awahou
Foxton Community Board
|
|
|
Te Awahou Foxton Community Board
01 July 2024
|
|
6.2 Community Board Member Report - Nola Fox
File No.:
24/413
1. Purpose
1.1 To
report back on liaison activity in relation to:
• MAVtech
• Foxton Beach Community Centre
2. Recommendation
2.1 That Report
24/413 Community Board Member Report - Nola Fox be received.
2.2 That this
matter or decision be recognised as not significant in terms of s76 of the
Local Government Act 2002.
3. Liaison Activity
MAVTech
3.1 MAVtech
Board has not been able to meet due to Trustee commitments but has continued
with movie nights and open days. The dedicated team of volunteers continue to
grow awareness of the museum’s offerings. Due to timing of meetings I
expect to be able to give a verbal update.
Foxton Beach Community Centre
3.2 The
Centre’s committee has had its first meeting since their AGM, attended by
myself and John Girling. Lyal Brenton has been re—elected as chair. Two
new committee members have come on board. Planning is now underway to deal with
succession planning, job descriptions and required changes under the
Incorporated Societies Act requiring updated constitutions and re-registration
by 2026.
4. Attachments
There are no appendices for
this report
|
Author(s)
|
Nola Fox
Te Awahou Foxton
Community Board Member
|
|
|
Approved by
|
Nola Fox
Te Awahou Foxton
Community Board Member
|
|
|
Te Awahou Foxton Community Board
01 July 2024
|
|
6.3 Community Board Member Report - Brett
Russell
File No.:
24/415
1. Purpose
1.1 This
report updates the Community Board on the activities of Community Board Member
Brett Russell.
2. Recommendation
2.1 That Report
24/415 Community Board Member Report - Brett Russell be received.
2.2 That this
matter or decision be recognised as not significant in terms of s76 of the
Local Government Act 2002.
3. The Horowhenua Community Camera Trust - HCCT
3.1 The
Trust (HCCT) held its AGM on Tuesday, 18 June 2024 at the Waitarere Surf Life
Saving Club. It was well attended by over twenty people including our Mayor.
3.2 At
the event HCCT pledged to continue to
· Provide
well-maintained public safety-cameras and effective search services.
· Extend and improve
safety-camera coverage throughout the Horowhenua policing district.
· Assist Community
Safety action-planning and encourage providers of Community Safety services to
beneficially network.
· Effectively govern
and secure funding to achieve Trust purposes - safer communities, fuller
safety-camera coverage and service improvement.
3.3 Ted
Melton and David Gray continue in their roles as joint chairs of the Trust.
4. Manawatu Estuary Trust
4.1 The
Trust’s latest meeting took place at Holben Pavilion on 11 June 2024.
4.2 The
additional Viewing Platform proposed for the Sunset Walkway in the Manawatu
Estuary has advanced it’s consent application process in this regard and
just needs hapu input to get it finalised and this is being undertaken now.
Action in the dune garden continues with a focus in ongoing weed removal.
Denise Wolfsbauer briefed the meeting on the House of Science school teacher
aid kits to help them teach science related subjects. It’s next meeting
is scheduled for 7 pm on Tuesday, 2 July 2024. Meanwhile, The Manawatu Estuary
Management Team (MEMT) which includes the Manawatu Estuary Trust and other
community groups and the statutory managers of the Manawatu Estuary and Ramsar
site and the Foxton Beach Coastal Reserves: DOC, Horizons and HDC, held an
action packed workshop in Te Awahou Nieuwe Stroom on 14 June 2024 as part of
the process to update and enhance planning for the Estuary and Coastal
Reserves. Part of the workshop included a presentation from HDC’s Craig
Hiddleston on HDC’s Foxton Beach Global Stormwater Discharge Consent
process. The next workshop is scheduled for Friday, 16 August 2024.
5. Wildlife Foxton Trust
5.1 While
the Trust is embarking on significant change it organised a Spinifex Planting
Day on Saturday, 29 June at Foxton Beach River Mouth. The plan was to get
nearly 3,500 cells of Spinifex planted in the foreshore area to help protect
our dunes and our community.
6. Attachments
There are no attachments for
this report.
|
Author(s)
|
Brett Russell
Community Board Member
|
|
|
Approved by
|
Brett Russell
Community Board Member
|
|
|
Te Awahou Foxton Community Board
01 July 2024
|
|
7.1 Foxton Beach Endowment Fund Update
File No.:
24/409
1. Purpose
1.1 This
report provides the Board the most recent Foxton Beach Endowment Fund
statement.
2. Recommendation
2.1 That Report
24/409 Foxton Beach Endowment Fund Update be received.
2.2 That this
matter or decision be recognised as not significant in terms of s76 of the
Local Government Act 2002.
3. Issues for Consideration
3.1 The
latest financial statements for the Foxton Beach Endowment Fund are attached.
3.2 We
are working to have the name of the Fund updated in Council’s finance
system.
4. Discussion
4.1 The
value of the fund as at the end of May 2024 was $5.674m – the full year
forecast balance is $5.209. After the previous approved grant to Paranui Marae
the balance will be 5.039m.
4.2 There
is currently a request for $37,772 which the Board is due to consider;
depending on the outcome of this request, the year end value of the fund will
be very close to the policy floor of $5m.
4.3 While the
Board has previously approved grants that took the value of the fund below $5m,
officers advised against allowing that to occur and the advice remains the
same, to protect the base of the fund, and in particular while the policy
review is underway.
4.4 The Board may
wish to consider, in consultation with hapū owners as part of the review,
placing a hold on any further requests for funding from the endowment fund
while the review continues to allow the fund to replenish itself. This
will mean that when the new policy is approved and implemented there will be
funds able to be distributed.
Foxton Beach Endowment Fund Review
Update
4.5
A hui was held with the group on 11 June 2024 to determine the next steps and a
draft timeline was outlined.
·
Visit and Information Gathering (Jul-Aug)
·
Set the Framework for the Policy Reset/Review
(Aug/Sep)
·
Drafting (Aug/Sep)
·
Review and Community Consultation
4.6 We are currently in
a visiting and information gathering phase. As part of the phase it was
identified that the group and officers will research different models in
particular the Whanganui and Auckland models and share their findings with the
group.
4.7 A visit to
Whanganui has been scheduled for late August 2024 to gather information and
gain insights into the structure and learnings related to Te Pūwaha, the
Whanganui Port revitalisation project.
5. Next Steps
5.1 Officers
and Te Awahou Foxton Community Board research models and attend the visit in
Whanganui.
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Foxton Beach Endowment Fund Financial
Results May 2024
|
15
|
|
Confirmation of statutory
compliance
In accordance with section 76 of the
Local Government Act 2002, this report is approved as:
a. containing sufficient information about the options
and their benefits and costs, bearing in mind the significance of the
decisions; and,
b. is based on adequate knowledge about, and adequate
consideration of, the views and preferences of affected and interested
parties bearing in mind the significance of the decision.
|
Signatories
|
Author(s)
|
Grayson Rowse
Principal Advisor - Democracy
|
|
|
|
Ashley Huria
Business Performance Manager
|
|
|
Approved by
|
Jacinta Straker
Group Manager Organisation Performance
|
|
|
|
Monique Davidson
Chief Executive Officer
|
|
|
Te Awahou Foxton Community Board
01 July 2024
|
|
|
Te Awahou Foxton Community Board
01 July 2024
|
|
File
No.: 24/410
7.2 Motuiti Marae - Request for Funding from
Foxton Beach Endowment Fund
1. Purpose
1.1 To
present a request for funding from the Foxton Beach Endowment Fund for a
contribution wharekai upgrades at Motuiti Marae.
2. Executive Summary
2.1 The
Board has received a request by Motuiti Marae for a contribution from the
Foxton Beach Endowment Fund for upgrades to the wharekai at Motuiti Marae.
2.2 The
request for the funds meets the broad criteria of the fund.
3. Recommendation
3.1 That
Report 24/410 Motuiti Marae - Request for Funding from Foxton Beach Endowment
Fund be received.
3.2 That
this matter or decision is recognised as not
significant in terms of S76 of the Local Government Act.
3.3 That
the Board recommend that Council approve funding $37,772 from the Foxton Beach
Endowment Fund as a grant towards the upgrade of the wharekai at Motuiti Marae.
4. Background / Previous Council Decisions
4.1 The
Foxton Beach Endowment Fund (“the Fund”) was established by the
Reserves and Other Lands Disposal Act 1968 (“the Act”). The Act
transferred lands that were previously set aside for the Foxton Harbour Board,
but were no longer required for that purpose, to the Manawatu County Council.
The Horowhenua District Council has superseded the County Council as the
corporation administering and controlling the land.
4.2 The
conditions of the Fund are set out in section 13(14) of the Act. These are;
The council shall from time to
time spend the net proceeds from the sale or lease of any of the endowment land
on the provision of services and public amenities for the benefit of the
inhabitants of Foxton Beach Township, or on the improvement, maintenance, or
repair of any such services and amenities, or on the improvement, maintenance,
or repair of any existing services or public amenities. For the purposes of
this subsection, the term services includes roads, road lighting, water supply,
drainage, sewerage, and other public works.
4.3 The
Horowhenua District Council subsequently adopted its Foxton Beach Freeholding
Account Strategy and Policy (“the Policy”) on 7 November 2009. The
Policy sets out, among other things a spending policy, maximum level of
contributing and prioritisation for the use of the funds.
4.4 The Policy is
currently under review.
4.5 The
forecast value of the fund at the end of this financial year, after commitments
is $5.039m; the current policy sets the minimum fund balance at $5,000,000.
5. Discussion
5.1 An
application has been received from Motuiti Marae Trustees for funding from the
Foxton Beach Endowment Fund.
5.2 The
request is for a contribute towards the refurbishment of the wharekai at
Motuiti Marae.
5.3 The
Foxton Beach Endowment Fund may only be used for the funding of public
amenities, which benefit of the residents of the Foxton Beach community.
5.4 The
wharekai at Motuiti Marae caters to the community in several ways including
catering tangi, hui, and celebrations for tangata whenua of Te Awahou and
others. Further, marae are often now called upon to assist in providing shelter
and catering in the event of civil defence emergencies. Therefore, this request
does meet the purpose of the fund.
5.5 The
Policy sets a number of other criteria, one of these is the level of funding
available.
5.6 The
Policy sets a maximum contribution of 50% of the project cost. The total
project cost is $75,543.23; the maximum grant available under the policy would
be $37,772. A quote for the kitchen equipment and refurbishment is
attached.
5.7 Another
consideration is the minimum value of the fund. Council has set a minimum value
of the fund of $5 million. The current value of the fund is approximately $5.7
million, forecast to be $5.039 million after commitments by the end of the
financial year. Approving this grant would not see the value of the reducing
below the policy floor.
5.8 A
decision by Council to distribute funds is a decision to which Part 6 of the
LGA 2002 applies. Pursuant to those provisions, Council is not obliged to
consult in respect of every decision it makes. However, in making a decision,
Council must consider community views under section 78 of the LGA02. There are
many ways in which Council can take community views into account without
needing to carry out a formal consultative process. For example:
a. It could consult and receive feedback from the Foxton
Beach Community Board; or
b. It could be informed by prior
consultation, for example via the Long Term Plan or Annual Plan processes, or
if relatively recent, consultation on the Policy itself.
5.9 This
application fits within the current criteria of the Foxton Beach Endowment Fund
policy, so consultation beyond the Te Awahou Foxton Community Board would not
be necessary.
5.10 An
upgraded kitchen at Motuiti Marae clearly does provide benefit for the
residents of Foxton Beach/Te Awahou.
5.11 For
the reasons set out above this application meets the criteria.
6. Options
6.1 The
Board may recommend that Council approve funding $37,772 from the Foxton Beach
Endowment Fund as a grant towards the upgrade of the wharekai at Motuiti
Marae.
6.2 Alternatively,
the Board may make recommend Council note the application but take no further
action; this would effectively be requesting Council decline the request.
6.3 Officers
recommend 6.1 to the Board as the application meets the requirements of the
policy.
Cost
6.4 The cost
associated with this proposal, if agreed by Council, is $37,772.
Rate Impact
6.5 There is no impact
on rates. Funding is sourced from the Foxton Beach Endowment Fund
Community Wellbeing
6.6 There are no
negative impacts on Community Welling arising.
Consenting Issues
6.7 There are no
consents required.
LTP Integration
6.8 There is no
LTP programme related to the options in this report. There is no Special
Consultative Process required.
7. Consultation
7.1 This report
to the Board satisfies the minimum requirement for consultation in relation to
this request for funding. The Board may request further consultation be
undertaken.
8. Legal Considerations
8.1 The use of
funds is governed by the Reserves and Other Lands Disposal Act 1968, and the
proposal within this report are compliant with that Act.
9. Financial Considerations
9.1 Any funding
required will be sourced from the Foxton Beach Endowment Fund.
10. Iwi Considerations
10.1 This
application is made by representatives from Motuiti Marae, who have historical
and contemporary links to the whenua which makes up some of the endowment land
that underpins the Foxton Beach Freeholding Fund.
10.2 To
date there has been no contributions from the Fund to any Marae or hapū
who have or had links to the land underpinning the Foxton Beach Freeholding
Fund.
11. Climate
Change Considerations
11.1 There
is no climate change impact.
12. Environmental
Considerations
12.1 There
are no environmental considerations.
13. Health
& Safety Considerations
13.1 There
is no health and safety impact.
14. Other
Considerations
14.1 There
is currently a review of the Foxton Beach Freeholding Fund policy, upon which
the Board and hapū owners have agreed to work together. As part of
that work a desire by hapū owners had been expressed that no disbursement
be made from the Fund until the review is complete.
14.2 There
has been no agreement on that point so the Board has continued to consider
applications and can continue to do so.
14.3 Should
there be a change to this position, the Board should formally request any
change, such as moratorium on future applications until the policy review is
complete, be agreed by Council.
14.4 Officers
urge the Board to ensure any proposed changes are discussed with hapū
owners openly and such a change form a joint request from the Board and
hapū owners.
|
Confirmation of statutory compliance
In accordance
with section 76 of the Local Government Act 2002, this report is approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
|
15. Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Motuiti Marae wharekai upgrade
- Quote - 26 June 2024
|
21
|
|
Author(s)
|
Grayson Rowse
Principal Advisor -
Democracy
|
|
|
Approved by
|
Ashley Huria
Business Performance
Manager
|
|
|
|
Monique Davidson
Chief Executive Officer
|
|
|
Te Awahou Foxton Community Board
01 July 2024
|
|
|
Te Awahou Foxton Community Board
01 July 2024
|
|
7.3 Attendees to the LGNZ Community Board Conference
File No.:
24/414
1. Purpose
1.1 The
purpose of this report is to select attendees for LGNZs Wānanga a te Poari
Hapori/ Community Board Conference in Wellington from Wednesday 21 August to
Friday 23 August 2024.
2. Recommendation
2.1 That Report
24/414 Attendees to the LGNZ Community Board Conference be received.
2.2 That this
matter or decision be recognised as not significant in terms of s76 of the
Local Government Act 2002.
2.3 That
Te Awahou Foxton Community Board approves the attendance of [name], [name],
[name] and [name] at the Community Board Conference in August 2024.
3. Background/Previous Council Decisions
3.1
The following is provided for
Community Board Members in the Elected Members Expenses and Allowance Policy:
|
Foxton Community
Board Members
|
Conferences
|
Council will
fund the cost of attendance of the Board Chair and one other Board Member,
together with their partner/spouse, at the bi-annual New Zealand Community
Board Conference; OR up to four members (four in total).
This is to be
formally endorsed by FCB members prior to attending.
|
3.2 The 2024 conference is being held at Tākina
Convention Centre & Exhibition Centre in Wellington. More details
about the conference can be found here - https://www.lgnzconference.co.nz/community-board-conference
3.3 The conference is being held alongside the LGNZ
Conference which the Mayor and two other Councillors will be attending.
3.4 The cost of the Community Board Conference is $895
excluding GST if registered before 12 July ($995 excl GST if registered after).
This gives attendees access to the Simpson Grierson Welcome Reception, the
Community Board events and dinner, workshops, exhibitions but not the Fulton
Hogan Premier Gala Dinner and LGNZ Awards Night.
3.5 Accommodation and travel can be arranged and will be
covered in the cost of conference attendance as per the Elected Members
Expenses and Allowance Policy, however is it not usual practice that partners
attend, despite the current wording of the policy.
3.6 There is budget available for this spending in
2024-25.
Attachments
There are no attachments for this
report.
|
Confirmation of statutory
compliance
In accordance with section 76 of the
Local Government Act 2002, this report is approved as:
a. containing sufficient information about the options
and their benefits and costs, bearing in mind the significance of the
decisions; and,
b. is based on adequate knowledge about, and adequate
consideration of, the views and preferences of affected and interested
parties bearing in mind the significance of the decision.
|
Signatories
|
Author(s)
|
Alice Petersen
Business Support Officer - Democracy
|
|
|
Approved by
|
Jacinta Straker
Group Manager Organisation Performance
|
|
|
|
Monique Davidson
Chief Executive Officer
|
|
|
Te Awahou Foxton Community Board
01 July 2024
|
|
7.4 Te Awahou Foxton Community Board - Actions
Monitoring Report June 2024
File No.:
24/417
1. Purpose
1.1 To
present to Te Awahou Foxton Community Board the updated monitoring report
covering requested actions from previous meetings of the Board.
2. Recommendation
2.1 That Report
24/417 Te Awahou Foxton Community Board - Actions Monitoring Report June 2024
be received.
2.2 That this
matter or decision be recognised as not significant in terms of s76 of the
Local Government Act 2002.
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
June 2024 - TAFCB Actions Monitoring
Report
|
27
|
|
Confirmation of statutory
compliance
In accordance with section 76 of the
Local Government Act 2002, this report is approved as:
a. containing sufficient information about the options
and their benefits and costs, bearing in mind the significance of the
decisions; and,
b. is based on adequate knowledge about, and adequate
consideration of, the views and preferences of affected and interested
parties bearing in mind the significance of the decision.
|
Signatories
|
Author(s)
|
Alice Petersen
Business Support Officer - Democracy
|
|
|
Approved by
|
Jacinta Straker
Group Manager Organisation Performance
|
|
|
|
Monique Davidson
Chief Executive Officer
|
|
|
Te Awahou Foxton Community Board
01 July 2024
|
|
