Notice is hereby given that an ordinary meeting of the Horowhenua District Council will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday 30
October 2024
1:00 pm
Council Chambers
126-148 Oxford St
Levin
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Council
OPEN AGENDA
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MEMBERSHIP
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Mayor
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His Worship The Mayor Bernie Wanden
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Deputy Mayor
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Councillor David Allan
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Councillors
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Councillor Mike Barker
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Councillor Rogan Boyle
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Councillor Ross Brannigan
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Councillor Clint Grimstone
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Councillor Nina Hori Te Pa
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Councillor Sam Jennings
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Councillor Paul Olsen
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Councillor Jonathan Procter
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Councillor Justin Tamihana
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Councillor Piri-Hira Tukapua
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Councillor Alan Young
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Contact
Telephone: 06 366 0999
Postal
Address: Private Bag 4002, Levin 5540
Email:
enquiries@horowhenua.govt.nz
Website:
www.horowhenua.govt.nz
Full Agendas are available on Council’s website
www.horowhenua.govt.nz
Full Agendas are also available to be collected from:
Horowhenua District Council Service Centre, 126 Oxford Street,
Levin
Te Awahou Nieuwe Stroom, Foxton,
Shannon Service Centre/Library, Plimmer Terrace, Shannon
and Te Takeretanga o Kura-hau-pō, Bath Street, Levin
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Council
30 October 2024
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ITEM TABLE OF CONTENTS PAGE
KARAKIA TIMATANGA
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Whakataka te hau
ki te uru
Whakataka te hau
ki te tonga
Kia
mākinakina ki uta
Kia
mātaratara ki tai
E hī ake
ana te atakura
He tio, he huka,
he hau hū
Tīhei mauri
ora!
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Cease the winds
from the west
Cease the winds
from the south
Let the breeze
blow over the land
Let the breeze
blow over the ocean
Let the
red-tipped dawn come with a sharpened air.
A touch of
frost, a promise of a glorious day.
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PROCEDURAL
1 Apologies 4
2 Public
Participation 4
3 Late Items 4
4 Declarations
of Interest 4
5 Confirmation
of Minutes 4
6 Announcements
- Acknowledgement of Councillor 4
REPORTS
7 Elected
Members Reports
7.1 Mayoral Report 5
7.2 Horowhenua District
Council and Te Tūmatakahuki Partnership Agreement 33
7.3 Chair's Report - Te Awahou
Foxton Community Board 43
7.4 Notice of Motion - Berm
Mowing 57
8 Reports
for Decision
8.1 Adoption of Annual Report
2023/24 59
8.2 Approach to Economic
Development Strategy Update 303
8.3 Private Plan Change
Request 6A - Ryder Crescent/Kawiu Road 353
8.4 Foxton War Memorial Hall -
Decision 365
8.5 Land Transport Budget
Reprioritisation Report 409
8.6 Adoption of Land Transport
Bylaw 2024 419
8.7 Reallocation of Councillor
Responsibilities 531
8.8 Council Controlled
Organisation Exemptions 537
9 Reports
for Noting
9.1 Long Term Plan 2024-44
Monitoring Report October 2024 539
9.2 Council Resolution and
Actions Monitoring Report October 2024 545
9.3 Horowhenua District
Council Organisation Performance Report October 2024 553
10 Proceedings
of Committees
10.1 Proceedings of the Te Awahou Foxton
Community Board 30 September 2024 669
10.2 Proceedings of the Community Funding
and Recognition Committee 18 September 2024 703
10.3 Proceedings of the Community Funding
and Recognition Committee 25 September 2024 711
10.4 Proceedings of the Hearings and Regulatory
Committee 9 October 2024 715
PUBLIC EXCLUDED
11 Procedural
motion to exclude the public 727
C1 Council Resolution and
Actions Monitoring Report October 2024 727
C2 Ratepayers Request to
Reduce Rates - 110 Roslyn Road, Levin 727
C3 Ratepayers Request to
receive funding to help reduce the impact of rates - Ngawakahiamoe Bush
Trust 727
C4 Districtwide Waste and
Wastewater Renewals 2024/25 728
C5 Proceedings of the Public
Excluded Session of Te Awahou Foxton Community Board Meeting 30 September 2024 728
C6 Proceedings of the Public
Excluded session of the Community Funding and Recognition Committee 25
September 2024 4
KARAKIA WHAKAMUTUNGA
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Kia whakairia te
tapu
Kia wātea
ai te ara
Kia turuki
whakataha ai, kia turuki whakataha ai
Haumi e, hui e,
taiki e!
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Restrictions are
moved aside
so the
pathway is clear
To return
to everyday activities
Draw together,
affirm!
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Karakia
1 Apologies
2 Public Participation
Notification of a
request to speak is required by 12 noon on the day before the meeting by
phoning 06 366 0999 or emailing public.participation@horowhenua.govt.nz.
3 Late
Items
To consider, and if thought fit, to pass a resolution to permit the Council
to consider any further items which do not appear on the Agenda of this meeting
and/or the meeting to be held with the public excluded.
Such resolution is required to be made pursuant to Section 46A(7) of
the Local Government Official Information and Meetings Act 1987, and the
Chairperson must advise:
(i) The reason why the
item was not on the Agenda, and
(ii) The reason why the
discussion of this item cannot be delayed until a subsequent meeting.
4 Declarations of Interest
Members are
reminded of their obligation to declare any conflicts of interest they might
have in respect of the items on this Agenda.
5 Confirmation of Minutes
Recommendations
That the
meeting minutes of Council, 4 September 2024 be accepted as a true and correct
record.
That the
meeting minutes of Public Excluded Council, 4 September 2024 be accepted as a
true and correct record.
6 Annoucements - Acknowledgement of Councillor
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Council
30 October 2024
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File No.: 24/791
7.1 Mayoral
Report
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Author(s)
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Bernie Wanden JP
Mayor | Kahika
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Approved by
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Bernie Wanden JP
Mayor | Kahika
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TE PŪTAKE | Purpose
1. The
purpose of this report is to report to Council on community events and
functions, and Council-related meetings that I attended during June 2024, and
to provide an update on items of interest. These include an overview of the Regional
Transport Committee and Climate Action Joint Committee meetings held in
September 2024.
2. Also
included, for information purposes, is the Mayoral Forum joint submissions to
NZTA tolling proposals for Ō2NL and Te Ahu a Turanga Manawatū Tararua
Highway, along with HDC’s submission to the Ō2NL consultation
process.
NGĀ TAUNAKITANGA | RECOMMENDATION
A. That Report 24/791 Mayoral Report be received and noted.
MATTERS OF INTEREST |
NGĀ
TAKE HIRAHIRA
4. The following meetings, functions and events were attended during
the period 18 August – 18 October 2024.
Meetings, Functions and
Events Attended – 18 August to 18 October 2024
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18
– 31 August 2024
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NZTA
quarterly regional relationship meeting
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Citizens
Advice Annual General meeting
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District Planning
and Growth - Plan Change Focus Groups - Omnibus and Sites and Significance
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Coast Access
Radio interview
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Mayor and
Chief Executive – weekly catch-up
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LGNZ
Conference (3 days) – including LGNZ AGM and Gold Awards function
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Mayor’s
Taskforce for Jobs – monthly update meeting
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Otago Medical
School - Community Contact Week interview
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Muaūpoko
Tribal Authority Board – meeting
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Council
Workshop
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St Vincent de
Paul liaison meeting
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Hōkio
Residents meeting re Hōkio Stream
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Regional
Water Briefing for All Elected Members in Wellington Region
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1 – 30 September 2024
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Manawatū-Whanganui
Climate Action Joint Committee meeting
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Manawatū
Whanganui Mayoral Forum
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Manawatū
Whanganui Emergency Management Standing Committee meeting
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Manawatū
Whanganui Regional Transport Committee meeting
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MPs visit
– Minister Brown and Tim Costley
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Resident
& Ratepayer meeting
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Water
Services Delivery Plans – webinar
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Rangatahi Kia
Angitu Course – visit and presentation to attendees
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Council
– public forum
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Council
Meeting
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Visit to
Ōhau Shared Pathway
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Horowhenua
Older Person’s Network meeting
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Unison Choir
– attended performance dress rehearsal
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Muaūpoko
Tribal Authority – catch-up with CE
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Resident
& Ratepayer meeting x2
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Mayor and
Chief Executive – weekly catch-up - I
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Water Reform
- Advisory Oversight Group - regional water services delivery planning
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A Taste of
Horowhenua Kāpiti function at Parliament
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Council
Workshop - I
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Manawatū
Whanganui Regional Leadership Group Hui
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21st
Supply Company Foxton Charter Parade
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Resident
& Ratepayer meeting
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Foxton
Primary – opening of refurbished classrooms and administration
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RNZAF Station
Levin - Plaque Unveiling at Speldhurst
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Regional
Deals Strategic Framework - virtual information session
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Horowhenua
Landsar - Building Project Discussion
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Resident
& Ratepayer meeting
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Coast Access
Radio interview
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Visit to
Horowhenua Youth Clinic
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Mayor and
Chief Executive – weekly catch-up – II
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Community
Funding & Recognition Committee meeting - I
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Council
Workshop - II
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Regional
Infrastructure Fund (RIF) Discussion
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Punahau
Waiata at Te Takeretanga o Kura-hau-pō - Levin East School Kapahaka
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Business
After 5 function
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Local Water
Done Well Council Briefing for Regional Elected Members
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Fanau
Pasifika Kindergarten - 70th Anniversary
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Levin
Volunteer Fire Brigade - Brigade Honours Evening
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MTFJ
Governance Group
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Resident
& Ratepayer meeting
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Regular
Monthly catch up with Tim Costley
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AGM |
Manawatu-Whanganui Disaster Relief Fund Trust
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Regional
Transport Matters | Regional Chiefs' Matters
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Mayor and
Chief Executive – weekly catch-up – III
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LGNZ
roundtable zoom #4 – NZSIS threat report and its implications for
councils
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Community
Funding & Recognition Committee meeting - II
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Council
Workshop - III
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Manawatū
- Whanganui Regional Growth Summit with Minister Jones
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Mayor and
Acting Chief Executive – weekly catch-up – IV
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Resident
& Ratepayer meeting
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1 – 18 October 2024
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Wellington
Regional Leadership Committee meeting
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Wellington
Regional Leadership Committee workshop
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Mayor’s
Taskforce for Mayor’s Teams meeting
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Mayor’s
Taskforce for Jobs Core Group meeting and farewell for retiring chair
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Tararua Hot Rodders Chrome
‘n’ Custom Show
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Mayor’s
Taskforce for Mayor’s Teams meeting
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Manakau
District Community Association Meeting
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Regional
Transport Matters | Regional Chiefs' Matters
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Hearings -
Public Places By law; Land Transport Bylaw
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Council
Workshop - I
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Electra
Business & Innovation Awards
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Age on the Go
Expo
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Levin
Combined Churches Opportunity Shop - 50 Years Celebration
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Meeting with
Rangitikei MP Suze Redmayne
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Coast Access
Radio interview
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Kāinga
Ora and HDC Mayor & CE Meeting
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Risk &
Assurance Committee meeting
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Council
Workshop - II
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Horowhenua
Older Person’s Network meeting
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Visit -
Whaioro Trust Office / Te Ata Kura - Open Day
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Section 17A
Economic Development Review Session
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Business
After 5 function
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Alzheimers
Manawatū - Memory Walk
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Submissions to NZTA Tolling Proposals
6. Every
time a new state highway is built in New Zealand, NZTA carries out an
assessment to see if it meets the criteria to be tolled. Tolling provides an
opportunity for an additional source of revenue, supporting faster delivery of
infrastructure, providing safer and more efficient routes, and protecting the
existing funding in the National Land Transport Fund (NLTF). NZTA will consider
tolling of all new roads as outlined in the Government Policy Statement for
land transport 2024 (GPS 2024).
7. Tolling
assessments are designed to analyse tolling feasibility, including how a
potential toll road might interact with the wider transport network. NZTA has
assessed Ō2NL’s suitability as a tolled road and sought public
feedback on a tolling scheme.
8. Feedback
was open on tolling the southern 15km of Ōtaki to North of Levin
(Ō2NL), from the on/off ramps at Taylors Road (southern half interchange)
to the Tararua Road interchange. The northern 9km of the new highway is not
proposed to be tolled. For the tolled section of the new highway, it is
proposed a toll of $2.70 for light vehicles and $5.40 for heavy vehicles and
would be the same rate 24-hours a day.
9. It
is expected that the 24km new Ō2NL highway will improve reliability,
safety and efficiency for those moving around or through the Horowhenua
District and lower North Island and will increase transport choices for the
area’s growing population.
10. HDC
submitted to the consultation process, the submission is attached as Attachment
B.
11. The
Mayoral Forum agreed to submit a joint submission which is also attached as
Attachment C.
12. Findings
from the tolling assessment for Te Ahu a Turanga: Manawatū Tararua Highway
show that tolling revenue for this highway could make a positive contribution
to recouping the project’s costs. Vehicles travelling on the road would
be ultimately contributing to its construction, ongoing maintenance and
operations.
13. Recouping
project costs would ease pressure on the National Land Transport Fund, which is
spent on our land transport system – including in our region. The fund is
made up of revenue collected from fuel excise duty, road user charges, vehicle
and driver registration and licensing, state highway property disposal and
leasing, and road tolling, and it is currently constrained.
14. The
tolling proposal includes fixed 24-hour toll rates, with one charge for light
vehicles at $4.30 and another charge for heavy vehicles at $8.60.
15. The
Mayoral Forum agreed to submit a joint submission to this consultation process,
which is attached a Attachment D.
Horizons - Regional Transport Committee
16. Membership
of this Committee is specified by section 105(2) of the Land Transport
Management Act 2003 and consists of two Regional Councillors: Crs Rachel
Keedwell (Chair) and Sam Ferguson, together with seven members representing
Territorial Authorities including Horowhenua District Council (one from each
Territorial Authority in the region), and one member representing the Waka
Kotahi (New Zealand Transport Agency).
17. This
Committee plans and promotes the establishment of an affordable, integrated,
safe, responsive and sustainable land transport system for the
Manawatū-Whanganui Region.
18. The items for the Tuesday 3 September meeting included:
· Approved
Organisation Quarterly Update
· NZ Transport Agency
Waka Kotahi Director's report
· Road Safety Update
· Transport Planning
and Government Policy Update.
19. The
agenda for this meeting can be found here:
https://www.horizons.govt.nz/calendar/regional-transport-committee-2024-4-06.aspx
20. The unconfirmed minutes are
attached as Attachment E.
Horizons Region - Climate Action Joint Committee
21. The
purpose of this Committee is to:
22. Receive
scientific evidence and Mātauranga Māori to inform strategic
leadership on how the Manawatū-Whanganui Region could achieve climate
change mitigation and adaptation; and
23. Inform
the development of climate change adaptation and mitigation objectives, share
information, and facilitate collaborative action to reduce greenhouse gas
emissions and prepare for climate change impacts.
24. The
items for the Monday 2 September meeting included:
· Climate Change
Wānanga Update
· Work programme 2024
/ 25
· Joint Climate Action
Plan Council Implementation Progress Third Report
· Post-Cyclone
Gabrielle disaster recovery at Ākitio: Learning from efforts to build back
better.
25. The
agenda for this meeting can be found here:
https://www.horizons.govt.nz/calendar/climate-action-joint-committee-2024-2-09.aspx
26. The unconfirmed minutes are attached at Attachment F.
Attachments | NGĀ
TĀPIRINGA KŌRERO
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No.
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Title
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Page
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a⇩
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HDC - Submission NZTA Tolling
Ō2NL - October 2024
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11
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b⇩
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Manawatū-Whanganui Mayoral
Forum - Submission NZTA Tolling ŌNL - October 2024
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17
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c⇩
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Manawatū-Whanganui Mayoral
Forum - Submission NZTA Tolling Te Ahu a Turanga Manawatu Tararua Highway -
October 2024
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21
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d⇩
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Regional Transport Committee -
UNCONFIRMED Minutes - 3 September 2024
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27
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e⇩
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Climate Action Joint Committee
- UNCONFIRMED Minutes - 2 September 2024
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30
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Council
30 October 2024
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This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: HDC - Submission NZTA Tolling
Ō2NL - October 2024
Page: 1
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: HDC - Submission NZTA Tolling
Ō2NL - October 2024
Page: 2
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: HDC - Submission NZTA Tolling
Ō2NL - October 2024
Page: 3
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: HDC - Submission NZTA Tolling
Ō2NL - October 2024
Page: 4
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: HDC - Submission NZTA Tolling
Ō2NL - October 2024
Page: 5
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: HDC - Submission NZTA Tolling
Ō2NL - October 2024
Page: 6
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Council
30 October 2024
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This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: Manawatū-Whanganui Mayoral
Forum - Submission NZTA Tolling ŌNL - October 2024
Page: 1
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: Manawatū-Whanganui Mayoral
Forum - Submission NZTA Tolling ŌNL - October 2024
Page: 2
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: Manawatū-Whanganui Mayoral
Forum - Submission NZTA Tolling ŌNL - October 2024
Page: 3
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: Manawatū-Whanganui Mayoral
Forum - Submission NZTA Tolling ŌNL - October 2024
Page: 4
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Council
30 October 2024
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This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: Manawatū-Whanganui Mayoral
Forum - Submission NZTA Tolling Te Ahu a Turanga Manawatu Tararua Highway -
October 2024
Page: 1
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: Manawatū-Whanganui Mayoral
Forum - Submission NZTA Tolling Te Ahu a Turanga Manawatu Tararua Highway -
October 2024
Page: 2
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: Manawatū-Whanganui Mayoral
Forum - Submission NZTA Tolling Te Ahu a Turanga Manawatu Tararua Highway -
October 2024
Page: 3
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page of a PDF attachment. It will be replaced by the actual PDF page when the
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Report: Mayoral Report
Attachment: Manawatū-Whanganui Mayoral
Forum - Submission NZTA Tolling Te Ahu a Turanga Manawatu Tararua Highway -
October 2024
Page: 4
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: Manawatū-Whanganui Mayoral
Forum - Submission NZTA Tolling Te Ahu a Turanga Manawatu Tararua Highway -
October 2024
Page: 5
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: Manawatū-Whanganui Mayoral
Forum - Submission NZTA Tolling Te Ahu a Turanga Manawatu Tararua Highway -
October 2024
Page: 6
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Council
30 October 2024
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This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: Regional Transport Committee -
UNCONFIRMED Minutes - 3 September 2024
Page: 1
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: Regional Transport Committee -
UNCONFIRMED Minutes - 3 September 2024
Page: 2
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: Regional Transport Committee -
UNCONFIRMED Minutes - 3 September 2024
Page: 3
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Council
30 October 2024
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: Climate Action Joint Committee
- UNCONFIRMED Minutes - 2 September 2024
Page: 1
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: Climate Action Joint Committee
- UNCONFIRMED Minutes - 2 September 2024
Page: 2
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Mayoral Report
Attachment: Climate Action Joint Committee
- UNCONFIRMED Minutes - 2 September 2024
Page: 3
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Council
30 October 2024
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File
No.: 24/795
7.2 Horowhenua
District Council and Te Tūmatakahuki Partnership Agreement
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Author(s)
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Monique Davidson
Chief Executive
Officer | Tumuaki
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Approved by
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Bernie Wanden JP
Mayor | Kahika
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Purpose | TE PŪTAKE
1. This
report presents the Horowhenua District Council and Te Tūmatakahuki
Partnership Agreement to Council for endorsement and approval.
This matter
relates to Enhancing Māori Relationships
Progress development
of the Māori relationships and engagement framework.
RECOMMENDATIOns | NGĀ TAUNAKITANGA
A. That Report 24/795 Horowhenua District Council and Te
Tūmatakahuki Partnership Agreement be received and noted.
B. That Council endorse the Horowhenua District Council and Te
Tūmatakahuki Partnership Agreement for signing by the Mayor on behalf of
Council.
Overview
2. Council
has had a long-standing relationship with Te Tūmatakahuki hapū
representatives spanning over 10 years. Commencing informally with a handful of
hapū representatives meeting with the Mayor and Chief Executive, the
relationship has grown to have more formal and regular hui and engagement on
Council activities common to both patties.
3. Te
Tūmatakahuki now includes representatives from 12 hapū and marae
within the Horowhenua District boundary.
4. The
draft Partnership Agreement represents how Council will partner with Te
Tūmatakahuki at a Governance level and sets out the shared principles and
vision of the parties which will guide the partnership.
5. Te
Tūmatakahuki is the legal entity representing the following 12 hapū
and marae of Ngāti Raukawa te au ki te Tonga located within the boundaries
of the Horowhenua District, who have wider geographical affiliations:
Ngāti Turanga, Ngāti Rākau, Ngāti Te
Au, Ngāti Takihiku, Ngāti Ngārongo, Ngāti Whakatere,
Ngāti Pareraukawa, Ngāti Huia ki Poroutawhao, Ngāti Huia ki
Matau, Ngāti Kikopiri, Ngāti Hikitanga and Ngāti Wehi Wehi.
Alignment
with Council’s Plan on a Page
6. Entering
into a Partnership Agreement with Te Tūmatakahuki directly aligns with one
of Council’s Plan on a Page priorities in terms of entering into
well-defined partnership agreements:
The Purpose
7. The
purpose of the Partnership Agreement is to define the relationship between
Horowhenua District Council and Te Tūmatakahuki Incorporated Society. The
parties are looking to enter the agreement in good faith, acknowledging that on
completion of the Māori Engagement Framework the agreement will be
reviewed to ensure it aligns appropriately.
Te Tiriti o Waitangi/Treaty of Waitangi
8. The
Local Government Act 2002 acknowledges the Crown's responsibility to take
account of the principles of Te Tiriti o Waitangi/Treaty of Waitangi and to
maintain and improve opportunities for Māori to contribute to local
government decision making processes.
9. Provisions
in the Local Government Act 2002 provide principles and requirements for local
authorities to recognise and respect this responsibility.
10. The
Resource Management Act 1991 also imposes a range of obligations on Council
that relate to Māori.
Mana Whenua Status
11. The
Partnership Agreement notes that Council acknowledges the mana whenua status of
Ngāti Raukawa te au ki te Tonga hapū as represented by Te
Tūmatakahuki.
12. Notwithstanding
this acknowledgement Te Tūmatakahuki accepts that the Council will consult
other iwi while fulfilling the Council's statutory functions. This will include
consulting with relevant iwi authorities recognised by the Council and as the
Resource Management Act requires.
Giving Effect to the Vision of Te Tūmatakahuki
and Horowhenua District Council
13. The
Partnership Agreement outlines the vision of both parties from a hapū,
marae and community perspective.
14. The
vision of Te Tumatakahuki is to promote their mana within the Agreement by
enhancing the social, economic, educational, cultural, and spiritual
development of all Ngāti Raukawa te au ki te Tonga hapū who reside
within the Horowhenua District, in an open and responsive manner by enabling
them opportunities to attain their full potential for the benefit of the
hapū and marae of Ngāti Raukawa te au ki te Tonga and the community.
15. The
Council's vision for the Horowhenua is focused on the future development of the
area through bringing to life its community outcomes – partnership with
Tangata Whenua, outstanding environment, fit for purpose infrastructure,
vibrant economy and strong communities. It builds on the strengths of the
Horowhenua, acknowledges the challenges the area faces now and over the medium
to long-term, understands the changing role of rural towns, and is informed by
the voice of the Horowhenua communities.
Regular Hui
16. Within
the agreement, Rangatira to Rangatira Hui are proposed to take place at least
twice per year and regular relationship hui will be held between officers and
hapū members of the partners.
Review of the Partnership Agreement
17. The
Agreement outlines how and when the Agreement will be reviewed which will
ensure that the mana of the Partnership Agreement remains intact for both
partners. Therefore, a mutual annual relationship evaluation will be undertaken
by both partners and will contribute to the Council's Annual Report.
18. Further, in
order to reflect the dynamic nature of the relationship, the Agreement will be
reviewed triennially by relevant representatives of each party.
Implications
for Māori
19. The Agreement
will provide clear guidance for Council and Officers to work in partnership
with mana whenua on programmes of work and strategies that will have positive
impacts on all Māori residing in the Horowhenua District. The Agreement
provides a framework for Council to fulfil its obligations to mana whenua and
Māori under Te Tiriti o Waitangi/Treaty of Waitangi and see Māori
live well and thrive in all areas of wellbeing.
Financial
Implications
20. There are no
financial implications to endorsing the Partnership Agreement for official
signing by both parties.
Legal
Considerations
21. The
Partnership Agreement is not a legally binding document therefore there are no
legal considerations to note.
22. The Council
has statutory obligations to iwi and Māori, by virtue of Te Tiriti o
Waitangi, in relation to the Resource Management Act 1991 and the Local
Government Act 2002. This Agreement will positively contribute to
Council’s ability to meet these obligations.
Risks and Mitigations
23. The
most significant risk to Council would be if the decision were made not to
endorse signing of this agreement. This would jeopardise the relationship with
Te Tūmatakahuki and cause them to lose faith in Council’s commitment
to working in an authentic partnership.
24. It
could also have flow-on implications to the development of the Māori
Engagement Framework which is under development at present. This framework has
been identified as a top priority for Council.
Climate Change Impact and Considerations
25. Māori
have recognised roles and responsibilities as kaitiaki (guardians) of our
natural resources. By working together, we can sustainably manage and protect
the resources including the whenua, kāinga and taonga of Ngāti
Raukawa te au ki te Tonga hapū for the benefit of current and future
generations.
Endorsement of Council
26. I
am seeking the endorsement of Council to proceed with entering into the
Agreement with Te Tūmatakahuki.
27. The
draft Agreement is attached at Attachment A.
Attachments | NGĀ
TĀPIRINGA KŌRERO
|
No.
|
Title
|
Page
|
|
a⇩
|
DRAFT Horowhenua District
Council & Te Tūmatakahuki Partnership Agreement
|
37
|
|
Council
30 October 2024
|
|
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Horowhenua District Council and
Tūmatakahuki Partnership Agreement
Attachment: DRAFT Horowhenua District
Council & Te Tūmatakahuki Partnership Agreement
Page: 1
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Horowhenua District Council and
Tūmatakahuki Partnership Agreement
Attachment: DRAFT Horowhenua District
Council & Te Tūmatakahuki Partnership Agreement
Page: 2
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Horowhenua District Council and
Tūmatakahuki Partnership Agreement
Attachment: DRAFT Horowhenua District
Council & Te Tūmatakahuki Partnership Agreement
Page: 3
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Horowhenua District Council and
Tūmatakahuki Partnership Agreement
Attachment: DRAFT Horowhenua District
Council & Te Tūmatakahuki Partnership Agreement
Page: 4
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Horowhenua District Council and
Tūmatakahuki Partnership Agreement
Attachment: DRAFT Horowhenua District
Council & Te Tūmatakahuki Partnership Agreement
Page: 5
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Horowhenua District Council and
Tūmatakahuki Partnership Agreement
Attachment: DRAFT Horowhenua District
Council & Te Tūmatakahuki Partnership Agreement
Page: 6
|
Council
30 October 2024
|
|
File
No.: 24/764
7.3 Chair's
Report - Te Awahou Foxton Community Board
|
Author(s)
|
John Girling
Chair, Te Awahou
Foxton Community Board | Heamana
|
|
Approved by
|
John Girling
Chair, Te Awahou
Foxton Community Board | Heamana
|
Purpose | TE PŪTAKE
1. To
receive the Chairperson’s report highlighting matters of interest to Te
Awahou Foxton Community Board.
RECOMMENDATION NGĀ | TAUNAKITANGA
A. That Report 24/764 Chair's Report - Te Awahou Foxton Community
Board be received and noted.
DISCUSSION | HE MATAPAKINGA
2. The
Board met on 30 September 2024 and the unconfirmed minutes from that meeting
are presented to the Council today for consideration as Proceedings of
Committees.
3. The
Chairperson’s Report from that meeting is attached to this report for
information.
4. In
addition, I’d like to draw Council’s attention to the following:
5. Foxton
Flood Resilience Governance Group - Terms of Reference are now completed
and were presented to a hui on Friday 18th October. Good
communication and progress is being made.
6. Foxton
Futures Group - Meeting Notes - 3 October 2024 are attached. Council
officers Susan Philp and Robyn Ryder are making great progress and feedback
closes on the draft Foxton and Foxton Beach Community “Plan on a
Page” on 25 October for presentation to the meeting of Foxton
Futures Group on Monday, November 4th.
7. Work
on the Manawatu River Festival proceeds apace. Local groups including
Manawatu River Trust and Te Awahou Foxton Waka Ama are in communication with
Horowhenua District Council, Horizons Regional Council and Palmerston North
City Council, developing the programme and funding.
·
|
Confirmation of statutory compliance
In accordance
with sections 76 – 79 of the Local Government Act 2002, this report is
approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
|
Attachments | NGĀ
TĀPIRINGA KŌRERO
|
No.
|
Title
|
Page
|
|
a⇩
|
Chairperson's Report -
September 2024 - Te Awahou Foxton Community Board Meeting 4 Sept 2024
|
45
|
|
b⇩
|
Te Awahou Foxton Climate
Resilience Project Governance Group - Terms of Reference
|
47
|
|
c⇩
|
Foxton Futures Group - Agenda
and Meeting Notes - 3 October 2024
|
54
|
|
Council
30 October 2024
|
|
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Chair's Report - Te Awahou Foxton
Community Board
Attachment: Chairperson's Report -
September 2024 - Te Awahou Foxton Community Board Meeting 4 Sept 2024
Page: 1
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Chair's Report - Te Awahou Foxton
Community Board
Attachment: Chairperson's Report -
September 2024 - Te Awahou Foxton Community Board Meeting 4 Sept 2024
Page: 2
|
Council
30 October 2024
|
|
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Chair's Report - Te Awahou Foxton
Community Board
Attachment: Te Awahou Foxton Climate
Resilience Project Governance Group - Terms of Reference
Page: 1
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Chair's Report - Te Awahou Foxton
Community Board
Attachment: Te Awahou Foxton Climate
Resilience Project Governance Group - Terms of Reference
Page: 2
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Chair's Report - Te Awahou Foxton
Community Board
Attachment: Te Awahou Foxton Climate
Resilience Project Governance Group - Terms of Reference
Page: 3
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Chair's Report - Te Awahou Foxton
Community Board
Attachment: Te Awahou Foxton Climate
Resilience Project Governance Group - Terms of Reference
Page: 4
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the PDF
version of this document is generated.
Report: Chair's Report - Te Awahou Foxton
Community Board
Attachment: Te Awahou Foxton Climate
Resilience Project Governance Group - Terms of Reference
Page: 5
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Chair's Report - Te Awahou Foxton
Community Board
Attachment: Te Awahou Foxton Climate
Resilience Project Governance Group - Terms of Reference
Page: 6
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Chair's Report - Te Awahou Foxton
Community Board
Attachment: Te Awahou Foxton Climate
Resilience Project Governance Group - Terms of Reference
Page: 7
|
Council
30 October 2024
|
|
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Chair's Report - Te Awahou Foxton
Community Board
Attachment: Foxton Futures Group - Agenda
and Meeting Notes - 3 October 2024
Page: 1
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Chair's Report - Te Awahou Foxton
Community Board
Attachment: Foxton Futures Group - Agenda
and Meeting Notes - 3 October 2024
Page: 2
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Chair's Report - Te Awahou Foxton
Community Board
Attachment: Foxton Futures Group - Agenda
and Meeting Notes - 3 October 2024
Page: 3
|
Council
30 October 2024
|
|
File
No.: 24/793
7.4 Notice
of Motion - Berm Mowing
|
Author(s)
|
Ross Brannigan
Councillor
|
|
Approved by
|
Bernie Wanden JP
Mayor | Kahika
|
In accordance
with Standing Order 27.1, please place the following Notice of Motion on the
agenda for the Council meeting
being held on day, 30 Oct 2024:
RECOMMENDATION | NGĀ TAUNAKITANGA
A. That Council requests the Chief Executive to bring a report to the
27 November 2024 Council meeting outlining potential options for reinstatement
of levels of service for roadside berm maintenance in the district. This should
include a summary of all feedback received by Council on this matter since the
removal of this level of service in the Long Term Plan 2024-2044.
Background | HE KŌRERO TŪĀPAPA
1. In
adoption of the Long Term Plan 2024-2044 Council removed berm mowing as a level
of service across the Horowhenua District. Since then Council has received
significant public feedback and reaction around this reduction in levels of
service and observed a number of unforeseen consequences in some areas
including a noticeable impact on the appearance of townships across the
district.
2. This
notice of motion seeks for Council to re-visit this decision and requests
investigation by Officers of potential options regarding the reinstatement of
berm maintenance within the Horowhenua District.
Attachments | NGĀ
TĀPIRINGA KŌRERO
There are no appendices for
this report
|
Council
30 October 2024
|
|
File No.: 24/760
8.1 Adoption
of Annual Report 2023/24
|
Author(s)
|
Linthea Visser
Strategic and
Corporate Planner | Kaiwhakamahere i ngā Rautaki me te Umanga
|
|
|
Meagan Binnie
Financial
Accountant | Kaikaute Ahumoni
|
|
|
Pei Shan Gan
Financial
Controller | Kaiwhakahaere Tahua Pūtea
|
|
|
Carolyn Dick
Strategic
Planning Manager | Kaihautū Rangapū Hinonga Arawaka
|
|
Approved by
|
David McCorkindale
Group Manager -
Vision & Delivery | Tumu Rangapū, Matawhānui Hapori, Whakarite
|
|
|
Jacinta Straker
Group Manager
Organisation Performance | Tumu Rangapū, Tutukinga Whakahaere
|
|
|
Monique Davidson
Chief Executive
Officer | Tumuaki
|
Purpose | TE PŪTAKE
1. The
purpose of this report is for the Horowhenua District Council to adopt the
audited Annual Report (Attachment A). Council is required under the Local
Government Act 2002 to adopt an Annual Report by 31 October 2024.
This matter relates to
Ensuring Financial Discipline and Management
Ensure financial discipline and
compliance with our financial strategy and benchmarks.
Executive Summary | TE WHAKARĀPOPOTOTANGA MATUA
2. This
report presents a copy of Council’s final draft Annual Report for the
year ended 30 June 2024 for adoption.
3. The
draft Annual Report was distributed to the Risk and Assurance Committee (RAC)
and the Councillors prior to this agenda on 24 September 2024.
4. A
Council workshop session was held on 25 September 2024. This was an opportunity
to share the Annual Report 2023/24 process, timelines and financials with
Councillors and RAC members – who were invited to the workshop session
– and for Councillors and RAC members to ask any questions they may have
had.
5. The
draft Annual Report 2023/24 was presented at the Risk and Assurance Committee
meeting on 16 October 2024. This meeting was attended in person by the
appointed auditor, Clint Ramoo, who provided information about the progress of
the audit and along with staff answered questions from Committee members.
6. At
time of writing the Council Report,
6.1. The draft Annual Report is substantially complete and is expected to receive
verbal clearance on 25 October 2024, between the Council Agenda being published
and the Council Meeting taking place.
6.2. Audit New
Zealand has substantially completed the audit, but are still working through
their review of the Three Waters and Roading asset valuations. Unless major
issues arise from these, which is not expected, minor editorial changes may
still be required before the audit opinion is delivered at the meeting on the
30 October 2024. Any changes will be reported in full to Council at that
meeting.
7. Final
proofing will be required i.e. grammar, page number additions and minor
spelling amendments.
8. Audit
clearance is expected to be received from Audit NZ on 25 October 2024 and the
Audit Opinion is expected to be provided on 30 October, following the
Council’s adoption of the report.
DELEGATION OR AUTHORITY TO ACT | TE MANA WHAKATAU I
NGĀ KAWENGA
9. Council
is required under s98 of the Local Government Act 2002 (LGA):
9.1. to
receive the Annual Report 2023/24.
9.2. to
receive the audit opinion.
9.3. to
adopt the audited Annual Report 2023/24 (which is made up of the draft Annual
Report and the final audit opinion).
SIGNIFICANCE ASSESSMENT | He Aromatawai Matua
10. This
matter is assessed as not significant as it is a report about matters Council
has already approved and that were consulted on through the Long Term Plan
2021-2041, Long Term Plan Amendment 2021-2041 or Annual Plan 2023/24.
11. There
is no legislative requirement to consult on the Annual Report 2023/24.
RECOMMENDATION | NGĀ TAUNAKITANGA
A. That
Report 24/760 Adoption of Annual Report 2023/24 be received.
B. That
this matter or decision is recognised as not significant in terms of s76 of the
Local Government Act 2002.
C. That
Council receives the Annual Report 2023/24 (Attachment A).
D. That
Council receives the Audit Opinion, as presented to Council at the meeting,
from Audit New Zealand for Horowhenua District Council’s financial
statements and performance information for the year ended 30 June 2024.
E. That, in
accordance with section 98 of the Local Government Act 2002, Council adopts the
Annual Report 2023/24, as included as Attachment A.
F. That the
Chief Executive be authorised to amend the final Annual Report for editorial
amendments required or to reflect non-material changes requested by Audit after
the date of adoption of the report, and to insert the Audit Opinion.
G. That the
Mayor and Chief Executive be authorised to sign the Annual Report on behalf of
Council, and the Mayor, Chief Executive and Group Manager Organisation
Performance be authorised to sign the Letter of Representation, which will be
received subsequent to this meeting, addressed to the Council’s Auditors
for the year ended 30 June 2024.
Background | HE KŌRERO
TŪĀPAPA
12. Council is
required under s98 of the Local Government Act 2002 (LGA) to prepare and adopt
an Annual Report, by resolution, within four months of the end of a financial
year (i.e. by 31 October 2024).
13. The purposes
of an Annual Report are to:
13.1. Compare the actual activities
and the actual performance of the local authority in the year with the intended
activities and the intended level of performance as set out in respect of the
year in the long-term plan and the annual plan; and
13.2. Promote the local
authority’s accountability to the community for the decisions made
throughout the year by the local authority.
14. Council
must also make the Annual Report, as well as a summary of the information
contained in it publicly available within 1 month after the its adoption.
15. Information
to be included in an Annual Report is set out in Part 3 Schedule 10 of the LGA.
This includes:
15.1. Information
on Groups of Activities.
15.2. Information
on our performance – Statement of Service Provision (SSPs).
15.3. Various
Financial statements and reports.
15.4. Information
on Council-controlled organisations.
15.5. Statement
of compliance – a statement that all statutory requirements in relation
to the Annual Report have been complied with. This statement must be signed by
both the mayor and the chief executive.
15.6. Activities
undertaken to provide opportunities for Māori to contribute to the
decision-making processes.
16. Further,
the Annual Report must also contain the Auditor-General’s report on
specified financial statements and Councils compliance with the requirements as
set out in the LGA.
Discussion | HE MATAPAKINGA
17. The
Annual Report is a legislatively required communication tool to discharge
Council’s accountability obligation.
18. The
report provides feedback to our communities on how we have performed during the
year. It compares our actual results against the intended activities, levels of
service and financial forecasts planned and budgeted in the Long Term Plan
Amendment and Annual Plan.
19. Council’s
financial performance for the year ended 30 June 2024 reported an operating
deficit of $5.1m compared to a budgeted deficit of $4.5m. The Council currently
budgets for a deficit as we are not yet fully funding our annual depreciation
costs (debt repayment) and we are still not fully covering the costs of
operations with rates, fees and other income. We are planning to have a fully
balanced (Operating Revenue = Operating Costs) in the year starting July 2027.
20. This
deficit is around $0.5m higher than budgeted and was impacted by our
recognition of the estimated $1.5m increase in the cost over remediating the
closed landfill site in Hokio over the next thirty years. We also recorded a
paper loss on our derivative financial instruments ($0.5m), which recognises
that interest rates are reducing. Because we knew that we would be facing
challenges with increases interest, insurance costs and energy costs, the
Council set a savings target of $1m for the year to ensure that we were making
savings in the areas that we could control. We were successfully able to
achieve $1.9m in savings against controllable costs. This target excludes the
impact of rates, interest, capital items and fair value adjustments.
21. Overall, Council shows an
operating deficit of $5.1m and a “Comprehensive Revenue and
Expense” surplus of $87m. The difference relates to gain on asset
revaluations.
Options | Ngā
Kōwhiringa
22. Council
is required by the Local Government Act 2002 to adopt the Annual Report by 31
October 2024.
23. It
is recommended that Council adopt the Annual Report 2023/24.
|
·
Options | Ngā
Kōwhiringa
|
·
Benefits | Ngā
Whiwhinga
|
·
Risks | Ngā
Mōrearea
|
|
·
Option A (recommended)
· Adopt the Annual Report 2023/24 at this Council meeting of 30
October 2024.
|
·
·
Compliance with legislative requirements.
|
·
·
None
|
|
·
Option B (not recommended)
· Delay adoption of the Annual Report 2023/24 to a date after 31
October 2024.
|
·
·
None
|
·
·
Non-compliance with legislative requirements,
resulting in the possibility of Council being listed in an Auditor
General’s report that it failed to comply with legislative
requirements.
|
ENGAGING
WITH MĀORI | TE MAHI TAHI KI TE MĀORI
24. There
are no adverse effects or implications for Māori in adopting the Annual
Report 2023/24. The decision to adopt the Annual Report does not have any
direct implications for Māori that need to be considered.
CLIMATE CHANGE | NGĀ ĀHUARANGI HURIHURI
25. The
Annual Report 2023/24 identifies projects undertaken that will have a positive
impact on climate resilience, specifically the water metering project which is
reducing water leaks and increasing our available water supply. Climate
change impacts were considered in development of the Infrastructure Strategy as
part of the LTP 2024-2044 development.
FINAnCIAL AND RESOURCING | TE TAHUA PŪTEA ME
NGĀ RAUEMI
26. The
Annual Report 2023/24 provide the end of year financial detail.
Legal and Risk | Te Ture me ngā
Mōreareatanga
27. The Local
Government Act 2002 requires Council to adopt an Annual Report by 31 October
2024. Non-compliance with legislative requirements, opens the possibility
of Council being listed in an Auditor General’s report that it failed to
comply with legislative requirements. This has a reputational impact for the
Council.
POLICY
IMPACT | NGĀ PĀTANGA I NGĀ KAUPAPA HERE
28. There are no
policy impacts from this Report.
COMMUNICATIONS
AND ENGAGEMENT | TE WHAKAWHITI PĀRONGO ME TE MAHI
29. Engagement is
not required for the Annual Report.
Communicating
with our Community | Te Whakawhiti Pārongo ki te Hapori
30. The Annual
Report will be made available online and in hardcopy by 30 November 2024.
Hard copies will be made available in Council’s Civic Building, Te
Takeretanga o Kura-hau-pō, Te Awahau Niewe Stroom and Shannon Library. A
press release will also be issued.
Next Steps | HEI MAHI
31. The
audit report is yet to be received from Audit New Zealand at the time of
writing this report. The draft report is scheduled to be issued to the Council
from Audit New Zealand on 30 October 2024.
32. If
Council adopts the Annual Report 2023/24, the next step is to prepare the
report for publication by 30 November 2024.
|
Confirmation of statutory compliance
In accordance
with sections 76 – 79 of the Local Government Act 2002, this report is
approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
|
Attachments | NGĀ
TĀPIRINGA KŌRERO
|
No.
|
Title
|
Page
|
|
a⇩
|
Draft Annual Report 2023-24
|
64
|
|
Council
30 October 2024
|
|
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
Page: 1
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
Page: 2
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
Page: 3
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
Page: 4
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
Page: 5
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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Report: Adoption of Annual Report 2023/24
Attachment: Draft Annual Report 2023-24
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|
Council
30 October 2024
|
|
File
No.: 24/710
8.2 Approach
to Economic Development Strategy Update
|
Author(s)
|
David McCorkindale
Group Manager -
Vision & Delivery | Tumu Rangapū, Matawhānui Hapori, Whakarite
|
|
Approved by
|
Monique Davidson
Chief Executive
Officer | Tumuaki
|
Purpose | TE PŪTAKE
1. This
report informs Council of the report prepared by Sage Bush that explored the
current economic development strategy, the benefits and values of economic
development in Horowhenua and identified potential future economic development
goals.
This matter relates to Delivering
the Long-Term Plan 2024-44
Delivering the Long-Term Plan
2024-44
Executive Summary | TE WHAKARĀPOPOTOTANGA
MATUA
2. Council
and The Horowhenua Company Limited (THCL) jointly commissioned Sage Bush to
prepare a report and provide advice on Council’s existing economic
development strategy.
3. The Report
prepared by Sage Bush identities future economic development opportunities and
goals over the next 10 years. In considering these Council, has the
opportunity to act on these findings and take steps to confirm that this is the
direction that Council intends to take for economic development. The
opportunity associated with Ō2NL is significant but also time
sensitive. The Sage Bush report identifies that action is needed now if these
potential benefits are to be realised. This report to Council seeks
Council direction on whether to act on the recommendations.
DELEGATION OR AUTHORITY TO ACT | TE MANA WHAKATAU I
NGĀ KAWENGA
4. The
authority to act with regards to this report is based on the Council’s
terms of reference, specifically 1.1(n): “The Council’s terms of
reference include the following powers which cannot be delegated to committees,
officers or any other subordinate decision-making body. In addition,
Council can: (n) approve Council policy and strategy”.
SIGNIFICANCE ASSESSMENT | He Aromatawai Matua
5. This matter is
assessed as not significant because receiving the report and any associated
resolutions do not; involve a strategic asset, or have a direct financial or
rates impact, or impact on levels of service specified in the Long Term Plan
2024-44, and is not a matter of high public, community or cultural interest or
have an environmental impact.
RECOMMENDATIONs | NGĀ TAUNAKITANGA
A. That Report 24/710 Approach to Economic Development Strategy Update
be received.
B. That this matter or decision is recognised as not significant in
terms of S76 of the Local Government Act.
C. That Council agree to updating the existing Economic Development
Strategy by 31 March 2025 to reflect the findings of the Sage Bush report and
take a 10 year view out to 2035.
Background | HE KŌRERO TŪĀPAPA
6. Council
in adopting the Community Outcomes as part of the Long Term Plan 2024-44,
adopted the Vibrant Economy Community Outcome, which reads “We are
business friendly, supporting diversity and resilience in our local economy and
work with others to make our economy grow. We aspire for economic
security for all of our people an seize growth opportunities for our
district”. This report specifically relates to Council’s
approach to economic development in Horowhenua.
7. Council
currently contracts The Horowhenua Company Limited (THCL) to provide economic
development services on behalf of Council. As part of the contracted
services Council and THCL jointly contracted Sage Bush to undertake a report
that considered the current economic development strategy, identified the
benefits/values of economic development opportunities and goals for Horowhenua
over the next 10 years and how they could be measured.
8. To
prepare the report Sage Bush undertook a series of interviews and meetings with
the Mayor and Councillors, Council staff, Horowhenua New Zealand Trust
trustees, THCL staff, business leaders and key stakeholders.
9. Relevant
to the timing of this work is the context that Council has committed to
undertaking a section 17A (Local Government Act) service delivery review of
economic development. The independent company MartinJenkins have been
commissioned to complete this review. The review commenced in September
and is on track to be completed by December 2024. The relevance of this
is, that Council will be making a decision late 2024 to confirm the findings of
the s17a Review and decide on the service delivery model for the future
delivery of economic development post 1 July 2025. In planning for
whatever the outcome is of Council’s decision, understanding the
strategic direction that Council wants to commit to for economic development
will help understand the form of what is needed to deliver on that.
10. In
undertaking this work Sage Bush were not tasked with preparing a new economic
development strategy. As authors of this work they have identified some
recommendations and next steps for Council to consider. This report seeks
to provide Council with options that if they were of the mind to, could provide
the necessary direction to start implementing.
Discussion | HE MATAPAKINGA
11. The Sage Bush
report highlights some of the past economic development activities lead by THCL
that have resulted from the economic development services contract, such as the
successful support for applications for Central Government investment in the
district and business support during Covid-19. The report also highlights
some of the wider economic development activities and achievements that have
been delivered and notes that on almost all economic indicators Horowhenua has
improved by more than the New Zealand average.
12. Through the
interviews and preparation of the report, six opportunities arose as the
highest priority for the next 10 years. These include;
12.1. Realise Ō2NL opportunities
– ensure a high focus on Ō2NL so that potential opportunities are
not missed.
12.2. Increase
land supply – make more commercial/industrial zoned land available for
manufacturing, warehousing and distribution activity.
12.3. Improve land affordability
– increase the supply of commercial/industrial zoned land to put downward
pressure on the price of existing land.
12.4. Promote Horowhenua –
establish a unique identity for Horowhenua and market the district to attract
visitors and attract and retain workers.
12.5. Support a diverse community
– form a holistic view of the type of residents desired and develop
appropriate growth targets.
12.6. Foster an active and vibrant
community – develop options to improve social, cultural, recreational,
sporting and educational opportunities to attract visitors and attract and
retain workers.
13. The
Sage Bush report recommends that Council modify the Strategy for the next 10
years to focus on achieving the above six high priorities.
14. It
is acknowledged that several of these priorities are already current
workstreams of Council or those associated with Council. The work of the
Integrated Growth workstream, will support the increased land supply and
contribute to improving land affordability through District Plan changes to
rezone land and ensuring the availability of infrastructure to support
growth. Work undertaken as part of the Wellington Regional Leadership
Committee has included identifying land suitable for future industrial
development. The Destination Management workstream will continue to
actively promote Horowhenua and the opportunities the district offers.
Workstreams across the Parks function and Community Development function
continue to support and provide a range of social, cultural, recreational,
sporting and educational opportunities. There is confidence that these
current workstreams will continue to be prioritised to ensure they positively
contribute to the economic development for the district.
15. Of
the six opportunities identified it is the opportunities associated with
Ō2NL that Council has not yet actively sought to realise in a way that
benefits the economic development of the district. The certainty of
Ō2NL progressing and the associated opportunities being more tangible now
the project has progressed to the design phase, are elements that previously
did not have enough certainty to be included in the component parts of the
Economic Development Strategy when it was prepared.
16. The
preparation of the Sage Bush report has been timely given that Ō2NL does
not feature strongly in the current Economic Development Strategy and with the
Ō2NL project now advanced to the stage where there is adequate certainty
to warrant these featuring in the Economic Development Strategy and the opportunities
to be explored.
17. The
report identifies a suite of actions that Council can consider implementing to
help achieve Council’s high-level economic goals for Horowhenua.
These include Council adopting the following three high-level economic development
goals for the next 10 years;
17.1. Dynamic,
productive and resilient local economy.
17.2. Wider
economic benefits of Ō2NL are maximised.
17.3. Horowhenua
is regarded as a great place to live, work and play.
18. If
there is Council support to undertake a review and update the Economic
Development Strategy, then officers would take would follow the recommended
next steps set out in the Sage Bush report. These include:
18.1. Bring
together a group of Horowhenua business and community leaders to agree the
detailed actions needed to realise the wider economic benefits of Ō2NL;
18.2. Review
the updated economic development strategy following the consultation with
business and community leaders;
18.3. Review
and develop measures and targets which support economic development goals
18.4. Develop
timelines and milestones for the key targets.
19. The
three options available to Council include; taking no new or further action
(Status quo); taking action immediately (option recommended by officers) or
take action but at a later date
.
|
Options | Ngā Kōwhiringa
|
Benefits | Ngā Whiwhinga
|
Risks | Ngā Mōrearea
|
|
Option A
(recommended)
Council agree
with the identified recommendations and commit to acting on those within this
current financial year.
|
Early action
within the current financial year would provide the greatest opportunity to
maximise realizing the wider economic benefits of Ō2NL
|
Acting on the
recommendations at the same time as the s17A Review is being undertaken could
give rise to potential misalignment if no review process is put in place
following the Council decision making process on the s17A Review
|
|
Option B
(status quo)
Council
receive the Sage Bush Report but decide to not take any further action in
relation to the identified recommendations.
|
No further
cost or officer time spent advancing the identified opportunities within the
context of the report. Officer energy and effort can be spent on other
Council activities.
|
Through a lack
of aligned action there is failure to maximise the Ō2NL benefits and
deliver on the high level economic goals
|
|
Option C (not
recommended)
Council agree
with the identified recommendations but choose to delay acting on those
within this current financial year and identify an alternative timeframe.
|
Depending on
the length of time for delaying acting, it is possible that the s17A Review
will have been completed and Council could ensure that only actions that
advance are those that fit the confirmed service delivery model.
|
Key risk is that
a delay could mean the potential benefits associated with Ō2NL are not
able to be realized in full, as opportunities will be missed in the period
before action is taken.
|
Options Commentary | He
Tāpiringa Kōrero Mō ngā Kōwhiringa
20. While
Economic Development is not specifically identified as one of Council’s
Top 12 priorities, it does have connections to the Ō2NL priority “Ōtaki
to North of Levin Readiness - Leveraging the Ōtaki to North of Levin
Expressway Project to seize opportunities and ensure alignment with strategic
Council priorities for long term community benefit”. Given this
connection to the Top 12 priorities, combined with the ‘closing
window’ of timeframes associated with the construction of Ō2NL,
officers are of the view that there is an opportunity to realise the associated
benefits that could be missed if the recommended work is delayed.
21. Concerns
regarding a potential misalignment due to acting on the actions at the same
time as the s17A Review can be mitigated through a simple review of the actions
and responsibilities once Council has made its decision on the service delivery
model. At that point it may be appropriate to reconsider the allocation
of any long term responsibilities or the timing of specific actions if Council
has decided on a different service delivery model. The benefits of having
the best prospect of maximising the wider economic benefits of Ō2NL are
considered to outweigh the potential risk associated with this option.
22. It is noted
that within the options presented to Council, there is scope for Council to
select from the actions identified and choose different options for these
actions.
ENGAGING WITH MĀORI | TE MAHI TAHI KI TE
MĀORI
23. No
local iwi or hapu have been directly engaged in preparing this Council
report. Sage Bush also did not engage with local iwi and hapu in the
preparation of their report. It would be appropriate that engagement with
Iwi and hapu should occur as part of the identified action to bring together
business and community leaders to agree detailed actions needed to realise the
wider economic benefits of Ō2NL.
CLIMATE CHANGE | NGĀ ĀHUARANGI HURIHURI
24. Climate
change considerations are not a relevant consideration to receiving this report
and the recommendations being considered. The report does not
specifically relate to Climate change matters or propose to result in changes
to any current climate change initiatives. The climate change
implications relating to this report are considered to be low.
FINAnCIAL AND RESOURCING | TE TAHUA PŪTEA ME
NGĀ RAUEMI
25. The
economic development budget for the current financial year covers the contract
costs of THCL supporting them to deliver on the contact for this year
2024/25. It is anticipated that the initial actions (if supported by Council)
could be undertaken within the existing budget therefore avoiding any
additional financial implications on rates and borrowing. As we advance
into 2025/26 financial year, Council will be asked to confirm their priorities,
at which time Council can consider how the actions will be funded, or what
levels of action can been delivered or need to be rescoped to fit the budget
and service delivery model.
Legal and Risk | Te Ture me ngā
Mōreareatanga
26. There
are no legal implications or risks associated with receiving the Sage Bush or
if Council were to support the recommendations.
POLICY IMPACT | NGĀ PĀTANGA I NGĀ
KAUPAPA HERE
27. The
report directly relates to the current economic development strategy (as set
out in Horowhenua 2040 Strategy and Horowhenua 2040 Blueprint).
COMMUNICATIONS AND ENGAGEMENT | TE WHAKAWHITI
PĀRONGO ME TE MAHI
28. There
is no specific communication or community engagement pre-planned as part of
receiving this report. If Council provide direction on advancing the
findings of the Sage Bush report then consideration will be given to the level
and nature of any future communication and engagement.
29. It
is noted that one of the recommendations in the Sage Bush report is to bring
together a group of Horowhenua business and community leaders to explore and
agree the detailed actions needed to realise the wider economic benefits of
Ō2NL. It is also noted previously in this report that engagement
with Iwi should occur as part of that engagement.
Communicating
with our Community | Te Whakawhiti Pārongo ki te Hapori
30. If
the recommended actions are supported by Council and a review of the existing
Economic Development Strategy is undertaken, then officers will ensure that the
community are kept informed of the updated strategy.
Next Steps | HEI MAHI
31. If
Council support the recommendations, then officers will work with THCL to
confirm the scope of work and associated timeframes so that this work can start
to be advanced in the current financial year and through the current contract
with THCL. Moving quickly would be an important component to ensure that
opportunities associated with Ō2NL are not missed and with Council’s
direction on this, officers can be working on this in parallel with the update
of the Economic Development Strategy to further reduce any lost time.
|
Confirmation of statutory compliance
In accordance
with sections 76 – 79 of the Local Government Act 2002, this report is
approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
|
Attachments | NGĀ
TĀPIRINGA KŌRERO
|
No.
|
Title
|
Page
|
|
a⇩
|
Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
|
309
|
|
Council
30 October 2024
|
|
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development Strategy
Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 1
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 2
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 3
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 4
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 5
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 6
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 7
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 8
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 9
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 10
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 11
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 12
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in Horowhenua
to 2034 Final August 2024 - Sage Bush
Page: 13
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 14
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 15
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 16
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 17
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 18
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 19
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 20
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 21
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 22
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 23
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 24
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of a PDF attachment. It will be replaced by the actual PDF page when the PDF
version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 25
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 26
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page of a PDF attachment. It will be replaced by the actual PDF page when the
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Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 27
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Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 28
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page of a PDF attachment. It will be replaced by the actual PDF page when the
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Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 29
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page of a PDF attachment. It will be replaced by the actual PDF page when the
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Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 30
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page of a PDF attachment. It will be replaced by the actual PDF page when the
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Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 31
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page of a PDF attachment. It will be replaced by the actual PDF page when the
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Report: Approach to Economic Development Strategy
Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 32
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page of a PDF attachment. It will be replaced by the actual PDF page when the
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Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 33
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page of a PDF attachment. It will be replaced by the actual PDF page when the
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Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 34
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Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 35
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Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 36
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Strategy Update
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Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 37
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Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 38
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Strategy Update
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Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 39
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Strategy Update
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Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 40
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Strategy Update
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Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 41
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Strategy Update
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Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 42
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Report: Approach to Economic Development
Strategy Update
Attachment: Economic Development in
Horowhenua to 2034 Final August 2024 - Sage Bush
Page: 43
|
Council
30 October 2024
|
|
File
No.: 24/723
8.3 Private
Plan Change Request 6A - Ryder Crescent/Kawiu Road
|
Author(s)
|
Lisa Poynton
Senior Policy
Planner | Kaiwhakamahere Matua, Kaupapahere
|
|
Approved by
|
Lauren Baddock
Integrated
Growth and Planning Manager | Kaiwhakahaere o ngā Whanaketanga
Pāhekoheko
|
|
|
David McCorkindale
Group Manager -
Vision & Delivery | Tumu Rangapū, Matawhānui Hapori, Whakarite
|
|
|
Monique Davidson
Chief Executive
Officer | Tumuaki
|
Purpose | TE PŪTAKE
1. This
report provides the background information required for Council to make a decision
on whether to accept, adopt, convert to a resource consent or reject a private
plan change request from Kāinga Ora, Goldrock Investments Limited and the
Su and Luo families, to rezone 22 hectares of land from Deferred Residential to
Residential, Commercial and Open Space.
This matter relates to
Enabling balanced growth with fit for purpose infrastructure.
Continue integrated growth
planning to inform future capital investments.
This matter relates to
Community Connections and Better Wellbeing.
Implement the Housing Action
Plan priorities.
Continue progressive
implementation of Blueprint priorities.
Executive Summary | TE WHAKARĀPOPOTOTANGA
MATUA
2. Kāinga
Ora have applied on behalf of Kainga Ora, Goldrock Investments Limited and the
Su and Luo families for a Private Plan Change (PPC) under the Horowhenua
District Plan (HDP). The above collective being the applicants are requesting
that Horowhenua District Council (HDC) adopts the Private Plan Change.
3. The
PPC proposes to rezone 22 hectares of Residential (Deferred) zoned land[1], located within the
identified Growth Area known as Levin North-West 1(LNW1), to a mixture of
Residential, Commercial and Open Space zoning. The site comprises nine existing
parcels that are all zoned Residential (Deferred) under the HDP. The
“Deferred" status only allows for the rules of the Rural Zone to
apply up until a district plan change is approved incorporating a structure
plan for the area. A proposed Structure Plan has been included in the Plan
Change documentation. It is expected that the Plan Change area could
yield 400-500 dwellings once the development of the site is completed, which is
expected to occur in at least four stages (one for each land owner) over a
potential 20-year timeframe.
DELEGATION OR AUTHORITY TO ACT | TE MANA WHAKATAU I
NGĀ KAWENGA
4. Council has
the authority to decide whether to accept, adopt, or reject the Plan Change or
convert the plan change to a resource consent under Clause 25, Part 2 of the
First Schedule of the Resource Management Act 1991.
SIGNIFICANCE ASSESSMENT | He Aromatawai Matua
5. As the Plan
Change is required to be publicly notified under the First Schedule of the
Resource Management Act 1991, this decision is recognised as significant in
terms of Section 76 of the Local Government Act.
RECOMMENDATIONs | NGĀ TAUNAKITANGA
A. That Report 24/723 Private Plan Change Request 6A - Ryder
Crescent/Kawiu Road be received;
B. That this matter or decision is recognised as significant in terms
of S76 of the Local Government Act;
C. That the Private Plan Change Request 6A by Kāinga Ora and
others included as attachment 1 to this report be accepted pursuant to Clause
25(2)(b), Part 2 of the First Schedule of the Resource Management Act 1991 /
adopted pursuant to Clause 25(2)(a), Part 2 of the First Schedule of the
Resource Management Act 1991;
D. That Council instructs Officers to commence the plan change process
for the proposed private Plan Change as outlined in Part 2 of the First
Schedule of the Resource Management Act 1991, including that the Private Plan
Change Request 6A by Kāinga Ora and others be publicly notified in
accordance with Clause 26, Part 2 of the First Schedule of the Resource
Management Act 1991.
and
E. That Council authorises the Chief Executive to make any minor
non-policy changes to the details of the proposed private Plan Change as
required.
Background | HE KŌRERO TŪĀPAPA
Site History/ Plan Change
Timeline
6. LNW1
has been identified as an area for rezoning since the Horowhenua Development
Plan in 2008. The site was rezoned under Plan Change 21 (Greenbelt
Residential and Urban Growth Plan Change) to the first generation Horowhenua
District Plan (1999). Plan Change 21 was notified in January
2009.
7. As
part of Plan Change 21, Levin North West 1 was rezoned to ‘Residential
Deferred’, from Rural Zone with the plan change decision being made in
February 2010. Appeals (relating to other sites within the district) were
resolved and the zoning was made operative in May 2013.
8. The
Residential Deferred zoning type enables residential development in accordance
with the Rural Zone – that is one dwelling and one family flat per site
of up to 40 hectares in area. There was no structure plan introduced to
the District Plan as part of the rezoning. The zoning was deferred, as
the required infrastructure was not in place.
9. More
recently, the district has begun to experience rapid population growth. This
prompted HDC to prepare the Horowhenua Growth Strategy 2040 to replace the
original Horowhenua Development Plan 2008. The Strategy guides how, and where
to accommodate growth in the district out to the year 2040 and was adopted by
the Council in November 2018 and further updated in May 2022.
10. The
Horowhenua Growth Strategy 2040 identifies Levin North West 1 as a growth area
and anticipates it being ‘upzoned’ to allow residential development
at an urban density.
11. Council
confirmed its preferred growth areas to further investigate for rezoning at a
Council workshop in May 2022. LNW1 was one of the six preferred growth
areas selected for investigation as part of Plan Change 6 – Urban
Growth.
12. Shortly
after that Council workshop, Council staff met with Kāinga Ora who advised
that they would progress a Plan Change separate to Plan Change 6.
The plan change for LNW1 became known as Plan Change 6A at this point.
Council officers encouraged Kāinga Ora to work with the other land owners
to produce a coordinated Plan Change and Structure Plan for the area and have
supported this work, attending regular meetings, providing technical
information and reviewing documentation.
13. A
request was made to bring LNW1 back under Council’s Plan Change 6 in the
August 2023 District Plan Steering Group, on the basis that if timeframes for
either project did not match up, they could be split back out again. Council
agreed to that this was appropriate.
14. When
it became clear that Council’s Plan Change 6 would require more information
about infrastructure capacity across the district to proceed, the applicants
decided to proceed with their plan change separately.
15. Andrew
Hill of Kāinga Ora made a presentation to the November 2023 District Plan
Steering Group on the plan change.
16. A
draft plan change was received on 23 December 2023. The draft included a
stormwater report, which included a stormwater disposal system that included
low impact methods of stormwater disposal. These included swales and
associated detention trenches and filtering devices as well as wetland
systems. After consideration of the expert reports, Council’s
Development Engineering and Infrastructure staff concluded that further
information would be required in order to confirm whether the proposed method
of stormwater disposal would be suitable for the site.
17. Council
staff have been working with the applicants on this point, and have
participated in a number of meetings and a mediation session with a third
party. The outcome of the mediation session was a list of five agreed
action points. These action points will need to be completed prior to a
hearing on the plan change, and the agreed pathway forward is the subject of a
memorandum agreement between the applicants and Council officers regarding
timing for the provision of the currently outstanding information. The
information contained within the Plan Change documents is considered to be
sufficient to allow for the notification of the proposal.
18. The
Plan Change was formally received on 8 October 2024.
19. A
workshop was held on 16 October 2024 to brief Councillors on the proposed Plan
Change.
Western Park
20. The
inclusion of Western Park was considered as part of the initial scoping of the
Plan Change by the applicant. Western Park is currently zoned Open Space
in the District Plan and is gazetted as a reserve.
21. A
rezoning would be required to change the underlying zone of the site (to allow
for eg residential activities) and the reserve status of the site would also
need to be formally revoked.
22. Western Park
was included on the list of properties for disposal which was approved at the
Council meeting of 8 September 2021 (In-committee decision). Council further
resolved on 30 August 2023 (also In Committee) to investigate various options
for development of Western Park under CO/2023/257.
23.
At the June 2024 meeting, Council considered a proposal to include Western Park
in Plan Change 6A, with a motion to not rezone the site passing with a margin
of 7 votes to 4 CO/2024/228.
24. Private
plan changes generally focus on land within the applicant’s control
– particularly in cases such as this, where there is uncertainty about
the future of an adjoining piece of land and its future use.
25. A structure plan is a framework to guide
the development or redevelopment of an area by defining the future development
and land use patterns, areas of open space, the layout and nature of
infrastructure (including transportation links), and other key features and
constraints that influence how the effects of development are to be
managed. It essentially sets out the ‘bare minimum’ of what
is to be provided, and would not prevent future incorporation of Western Park,
if that was deemed to be appropriate to Council.
26. It is the officer’s understanding
that the applicants would be open to providing some form of access from the
Plan Change area to Western Park, despite it not being indicated on the
Structure Plan. current
time. Changes to the indicated Collector Road on the proposed Structure
Plan to enable linkages through Western Park via the existing access in Barry
Curtis Place and/or via the south-western cul-de-sac end would impact existing
dwellings on the affected properties. It would be best practice to
consult the owners of those sites prior to making any such changes to the
Structure Plan.
27. It
is noted that if Council chose to adopt the plan change they could direct
officers to modify the proposal to include an access link into Western Park
– such a direction would need to consider the type and intended purpose
of the access so that the Structure Plan could be modified appropriately.
Strategic
Alignment
28. The
proposal is considered to meet Council’s strategic objectives of
providing for residential growth to meet the expected future demand, by
yielding up to 500 dwellings within the twenty-year development horizon that is
anticipated by the applicants. This is consistent with the Long Term Plan
2024-2044, the Growth Strategy 2040, Horowhenua 2040 Blueprint and Housing
Action Plan.
29. The
proposal contributes to the following Top Priorities from the 2024 Plan on a
Page:
· Supporting
Lake Punahau/Horowhenua Aspirations, in particular by developing best
practicable options for stormwater management in collaboration with the Lake
Trust (as representative of the owners) and other key stakeholders and
partners. The proposal includes a stormwater solution that has been
designed with iwi values in mind.
· Enabling
balanced growth with fit for purpose infrastructure – the proposal is in
keeping with the edict to continue with our integrated growth planning and
strategic delivery approach to enable smart and sustainable development that
delivers balanced growth and fit for purpose infrastructure.
· Community
Connections and Better Wellbeing – the proposal aligns with other
strategic documents including the Horowhenua Blueprint and the Housing Action
Plan.
Discussion | HE MATAPAKINGA
30. The proposed
development of the site will occur in at least four stages (with each land
owner undertaking their own development) over up to twenty years. There
is no set order for the development to occur, but it is expected that the Luo,
Goldrock Development and Kāinga Ora blocks will be developed prior to the
Su Block. The Su block is intended to contain the larger wetland areas
for the site. The proposed development will be a mixture of larger
residential sites and medium density developments, with open space and
recreation areas and a small commercial zoned area. The expected yield
will be in the order of 400-500 dwellings. A structure plan is proposed
as part of the development, and a suite of draft District Plan provisions has
been produced.
31. Part
2 of the First Schedule of the RMA 1991 outlines the statutory process the
Council must follow when processing a private plan change request.
32. Clause
25, Part 2 of the First Schedule RMA 1991 requires a local authority within 30
working days of receiving a private plan change request (subject to sufficient
information being provided) to decide how to process the plan change request.
33. The Council
may either –
(a) Adopt the request as if it were a
plan change made by the Council; or
(b) Accept the request and proceed to
publicly notify the request; or
(c) Deal with the request as if it
were an application for a resource consent; or
(d) Reject the request in whole or in
part.
34. At this point
in the process, Council consideration is limited to the 4 options above. It is
not necessary to report on the overall merits of the request at the current
time. This will occur once the public notification process has occurred.
Officer’s recommendations will be reported as part of an officer’s
report to a Hearings Panel.
35. Under
Clause 25(4) of Part 2, First Schedule RMA 1991, Council may reject a request
in whole or in part, but only on limited grounds. Those grounds are:
a) The request or part of the request
is frivolous or vexatious; or
b) The substance of the request of
part of the request has been considered and given effect to or rejected by the
local authority or Environment Court within the last 2 years; or
c) The request or part of the request
is not in accordance with sound resource management practice; or
d) The request of part of the request
would make the policy statement or plan inconsistent with Part 5; or
e) In the case of a proposed change
to a policy statement or plan, the policy statement or plan has been operative
for less than 2 years.
36. There
is a presumption in the RMA 1991 that private plan change requests will be
determined on their merits following public notification, unless one of the
grounds for refusal applies. If the Council refused, or agreed to the request
only in part, the person who made the request could appeal to the Environment
Court against the Council’s decision. The Environment Court may then make
such a decision as it sees fit.
Options
| Ngā Kōwhiringa
37. Discussion
of Clause 25(4) Part 2 RMA options
Should
the request be rejected in whole or in part?
38. An
appropriate first step is to consider whether the request should be rejected.
As stated above, Clause 25(4) limits the grounds for rejection to five specific
criteria, which are considered separately below.
Criterion a) - The request or part
of the request is frivolous or vexatious.
39. Officers are
satisfied that the Plan Change is neither frivolous or vexatious. A
comprehensive application has been provided.
Criterion b) - The substance of the
request of part of the request has been considered and given effect to or
rejected by the local authority or Environment Court within the last 2 years.
40. This
is the first time an application to rezone this land to residential has been
made.
Criterion c)
-The request or part of the request is not in accordance with sound resource
management practice.
41. The
focus of this clause is aimed at rejecting private plan change requests that,
for procedural reasons, are contrary to sound resource management practice.
This may include where a District Plan is imminent or where for other reasons
it would not be efficient to consider the request further at that time. In this
instance there are no sound resource management reasons to reject this private
plan change request.
Criterion d)
- The request or part of the request would make the policy statement or plan
inconsistent with Part 5 RMA.
42. Part
5 RMA relates to National Environmental Standards, National Policy Statements,
the Regional Policy Statement and Regional Plans. Officers are satisfied that
the request will not make the overall District Plan inconsistent with Part 5
RMA. The request is consistent with the National Policy Statement for Urban
Development that requires councils to provide more land for housing, and
relates to an identified growth area from the Growth Strategy 2040 that has
been identified for rezoning within a ten-year horizon, and was identified in
May 2022 as one of the six priority areas for rezoning.
Criteria e)
- In the case of a proposed plan change to a policy statement or plan, the
policy statement or plan has been operative for less than 2 years.
43. This
criterion is not applicable to the Plan Change.
Summary – Clause
25(4)
44. Officers
therefore consider that there are no grounds for rejection in whole or in part
of the private plan change request based on the above RMA criteria.
Should
the request be processed as a resource consent? – Clause 25(3)
45. The
request is to rezone deferred residential zoned land to residential, commercial
and open space zones. If the Plan Change was processed as a resource consent,
it would be complicated by the various activities proposed, and the multiple
titles in separate ownership. A subdivision consent would also only have
a maximum lifespan of 13 years, less than the planned development horizon for
this proposal. For these reasons, a plan change request is the most
appropriate process in this case.
Should the request be adopted by Council or accepted as a
private plan change? Clause 25(2) (a) & (b)
46. The
Plan Change is considered to contain sufficient information to allow Council to
accept or adopt the proposal. If Council accepts the Plan Change,
processing costs fall on the applicant up until the point a decision to either
grant or decline the Plan Change is made. If Council adopts the
application, processing costs will fall on the Council. In light of the
outstanding matters in relation to stormwater maintenance costs, Council staff
have entered into a memorandum agreement regarding the provision of additional
information prior to the Plan Change being heard.
47. The
proposal is considered to meet Council’s strategic objectives of
providing for residential growth to meet the expected future demand, by
yielding up to 500 dwellings within the twenty-year development horizon that is
anticipated by the applicants. This will contribute towards the 7,336
additional dwellings expected to be required according to the population and
housing projections in the significant forecasting assumptions that the current
Long Term Plan 2024-2044 is based on.
48. The
proposal is consistent with the Growth Strategy 2040 in that it proposes to
develop one of the growth areas identified within the growth strategy for
development within ten years.
49. The
proposal is consistent with Horowhenua 2040 Blueprint Action 1: Enable more
affordable housing choices, Blueprint Action 2: Attract more Community Housing
providers, Blueprint Action 3: Unlock Land Supply for Development.
50. The
proposal would contribute to the Housing Action Plan through Action 3:
Undertake necessary plan changes to the District Plan and provide best
practise.
51. Adopting
the Plan Change can be considered in this case because of the strategic
alignment of the proposal with key Council documents as outlined above, and
because the site was one of the six original sites identified for further
investigation under Plan Change 6. The site was only removed at Kāinga
Ora’s request, when they intended progressing the Plan Change
themselves. It was agreed by the District Plan Steering group that Plan
Change 6A could be re-included in Council’s Plan Change 6 work, in August
2023, due to the alignment with Plan Change 6.
52. Due
to the proposed dwelling yield, this proposal is considered to be of a suitable
scale that would warrant consideration of adopting the plan change.
53. It
is noted that if Council was of a mind to accept the Plan Change, rather than
adopt, that there is a risk that the Plan Change might not progress as there
are multiple applicants and each would need to commit to and fund the process
despite the landowners indicating different development timeframes. There
is a risk that if one or more applicants decided not to further fund the plan
change at any point in the future, that the Plan Change and therefore the
ability to achieve Council’s strategic objectives may be at risk.
|
Options | Ngā
Kōwhiringa
|
Benefits |
Ngā Whiwhinga
|
Risks | Ngā
Mōrearea
|
|
Option A (recommended)
That Council adopt the Plan Change
request.
|
The proposal aligns with Council’s
strategic direction, and the site was originally included in Council’s
Plan Change 6, as one of the six preferred sites for rezoning.
Council would have control of the
process from the time the Plan Change is adopted, and the ability to direct
officers to amend the proposal prior to notification/hearing.
Council funding is confirmed and
included in current budgets.
|
Council would bear the cost of processing
the plan change, less the costs of the information agreed to be provided
prior to the hearing.
|
|
Option B (recommended)
That Council accept the Plan Change
request.
|
The proposal aligns with Council’s
strategic direction, and the site was originally included in Council’s
Plan Change 6, as one of the six preferred sites for rezoning.
Applicants would bear the cost of
processing the Plan Change.
|
The plan change process may be at risk if
the applicants fail to secure funding to continue or disagree over the timing
of advancing the plan change.
Council has less control over the plan
change process and no ability to amend the proposal prior to
notification/hearing.
|
|
Option C (not recommended)
That Council convert the Plan Change
request to a resource consent.
|
This may result in a shorter process for
the applicant, as they would go straight to the resource consent process.
|
Not recommended as they proposal is more
complex than just residential subdivision, and the development timeframe
exceeds statutory timeframes for subdivision consent.
Potential for legal challenge with
associated costs if this option was pursued.
|
|
Option D (not recommended)
That Council reject the plan change
request.
|
Given that the proposal does not meet
any of the tests for rejecting the Plan Change, there would be no benefits to
this approach.
|
Potential for legal challenge with
associated costs
|
54. In
this case, the status quo is not an option, because an application has been
made to Council. A decision is required to be made in accordance with the
discussion above.
Options Commentary | He
Tāpiringa Kōrero Mō ngā Kōwhiringa
55. In this case,
the options that meet the statutory tests above are Option A – adopt the
plan change, or Option B – accept the plan change.
56. In
this case, it is my recommendation that Council should adopt the Plan
Change. Adopting is preferred over accepting the Plan Change in this
case, for the following reasons:
a.
The proposal is in keeping with Council’s strategic direction.
Growth area LNW1 has long been signalled in the District Plan and various
growth strategies for eventual Residential zoning since 2008. Growth area
LNW1 was selected as one of six preferred sites for further investigation to
consider rezoning as part of Council’s Plan Change 6. The site was
removed from Plan Change 6 at the applicant’s request, so that they could
control the timing of the Plan Change.
b. Adopting the Plan Change would
give Council control to direct officers to make changes to the proposal, such
as providing for access to Western Park if that is what Council wishes to
do. Accepting the proposal would not offer the option to change any
aspect of the proposed Plan Change provisions.
c. Given that the applicants are a
syndicate of four separate parties, there is a risk that funding of the Plan
Change would not be secure in the long term, should one or more parties decided
not to proceed with the plan change as proposed. As this work has been
included in the current District Plan budgets, there is secured funding through
Council.
ENGAGING WITH MĀORI | TE MAHI TAHI KI TE
MĀORI
57. The
Plan Change documents outline the engagement that the applicants have
undertaken with iwi to date. The documents include a Cultural Impact
Assessment from Muaūpoko. The applicant has corresponded with
Ngāti Raukawa a number of times and has attempted to meet with them in
person to discuss the proposal but has not managed to secure this in person
meeting with them by the time of writing.
58. Both
Muaūpoko and Ngāti Raukawa (Te Tumatakahuki and Te Rūnanga o
Raukawa) would be notified as part of the Plan Change process, so will have the
opportunity to have input and provide information to the process through a
submission.
59. The site is
outside of the Ngāti Apa and Rangitāne o Manawatū Statutory
Acknowledgement Areas, however for completeness these parties would be directly
notified as part of the notification process for the Plan Change.
CLIMATE CHANGE | NGĀ ĀHUARANGI HURIHURI
60. The
effects of the decision to adopt, accept or reject the plan change will have a
neutral effect on climate change. The current decision for consideration
is administrative and the effects of the proposed Plan Change, and the
subsequent development of the site, in terms of climate change, is required to
be assessed as part of the overall consideration of the plan change.
61. Considerable
guidance has been provided to the applicants during the development of the Plan
Change proposal with regards to stormwater disposal effects and building
density in particular, as reflected in the attached Plan Change
documents.
FINAnCIAL AND RESOURCING | TE
TAHUA PŪTEA ME NGĀ RAUEMI
·
62. The
financial implications depend on the option Council choses to process the
request:.
62.1. Should
Council decide to adopt the private Plan Change, Council would need to bear all
costs related to the processing of the plan change, including potential
appeals, unless otherwise provided for in the memorandum referred to at point
16 above. Any costs to Council would be met from the existing District Plan
budget. Council had budgeted to undertake this Plan Change as part of the
overall Plan Change 6 work.
62.2. Should
Council decide to accept the private Plan Change, the costs for processing the
plan change would lie with the applicant and there would be only limited
financial implications for Council until a decision is made on the private Plan
Change. The costs of contesting any appeals would need to be borne by Council.
62.3. Should
Council decide to convert the request into a resource consent application the
costs for processing the application would lie with the applicant, however
there would be potential costs if that decision was legally challenged by the
applicant.
62.4. Should
Council decide to reject the private Plan Change there would be no costs
associated with the processing of the plan change, however there would be
potential costs if that decision was legally challenged by the applicant.
Legal and Risk | Te Ture me ngā
Mōreareatanga
63. If
accepted or adopted, the proposed Plan Change would be subject to the statutory
time frames set down the First Schedule of the Resource Management Act
1991, notably:
63.1. A
decision needs to be made on the Plan Change with regards to accepting, adopting,
rejecting or declining the proposal within 30 working days of it being
received. The application was received on 8 October 2024, so 30 working
days is 20 November 2024.
63.2. The
Plan Change needs to be notified within four months of the Council decision
above – this would be 28 February 2025.
63.3. The
Plan Change needs to be heard within two years of it being received –
this would be 8 October 2026.
POLICY IMPACT | NGĀ PĀTANGA I NGĀ
KAUPAPA HERE
64. This
decision to accept, adopt, or reject the proposed Plan Change, or to convert it
to a resource consent, would not have any impact on Council policies.
65. However,
as this is a proposal to amend Council’s District Plan, if the plan
change is adopted or accepted and then ultimately approved at a decision
hearing, changes would need to be made to District Plan to reflect any approved
new provisions.
COMMUNICATIONS AND ENGAGEMENT | TE WHAKAWHITI
PĀRONGO ME TE MAHI
66. The
applicant has already undertaken some preliminary consultation with affected neighbours
and iwi, via letter drop and meetings.
67. If
accepted or adopted, the plan change will need to be notified. Directly
affected parties will be notified via a mail drop, as will those parties that
Council is required to provide a copy of the proposal to under Schedule 1,
Clause 5(4) of the Resource Management Act[2].
68. The
plan change would also be notified via a public notice in the Horowhenua
Chronicle and via Council’s website.
Communicating with our
Community | Te Whakawhiti Pārongo ki te Hapori
69. The
primary means of communication regarding the plan change post notification will
be via a landing page on Council’s website. A Communications and
Engagement Plan will be developed to inform the community of the proposal and
encourage feedback at the appropriate junctures.
Next Steps | HEI MAHI
·
70. If the
request is accepted or adopted by Council it will then be publicly notified for
submissions, and then a round of further submissions as per the First Schedule
of the Resource Management Act 1991. Consideration of issues in
accordance with Section 32 of the RMA will be undertaken as part of the
officer’s report presented to a hearings panel.
71. A further and
full assessment of the private plan change request will be undertaken once
submissions have closed.
72. A Hearings
panel will be appointed in due course. The hearings panel has the ability
to decline the plan change, approve the plan change or approve the plan change
with modifications to the plan change.
|
Confirmation of statutory compliance
In accordance
with sections 76 – 79 of the Local Government Act 2002, this report is
approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
|
Attachments | NGĀ
TĀPIRINGA KŌRERO
|
No.
|
Title
|
Page
|
|
a⇨
|
Plan Change Application PC6A 16
October 2024 (Under Separate Cover)
|
|
|
Council
30 October 2024
|
|
File
No.: 24/781
8.4 Foxton
War Memorial Hall - Decision
|
Author(s)
|
Brent Harvey
Group Manager -
Community Experience & Services | Tumu Rangapū, Wheako Hapori,
Ratonga
|
|
Approved by
|
Monique Davidson
Chief Executive
Officer | Tumuaki
|
Purpose | TE PŪTAKE
1. To
present the Joint Business Case to Council for consideration of transferring
ownership, management, and operation of the Foxton War Memorial Hall to the
community
This matter does not relate
to a current Council priority.
Executive Summary | TE WHAKARĀPOPOTOTANGA
MATUA
2. The
Foxton War Memorial Hall, has been under consideration for transfer or sale
following public feedback and multiple Council consultations. Initially
excluded from the 2018-2038 Long Term Plan, the Hall garnered support during
the 2021-2041 consultation for its transfer to a local community group, leading
Council to pursue discussions with the Foxton War Memorial Hall Interim
Committee (FWMHIC). In March 2023, FWMHIC submitted a business plan, however
this was not accepted by council. Council moved towards market disposal, citing
concerns about future management. However, opposition from FWMHIC and legal
complexities surrounding the Hall's original gifting prompted further
deliberation
3. In
April 2024, public consultation explored three future options for the Hall:
retention, market disposal, or transfer to a community group. Following this,
in June 2024, Council invited the Foxton War Memorial Hall Society Incorporated
and local hapū to develop a shared business plan, with the potential for
transferring ownership for $1, conditional on seismic strengthening by 2030 on
ongoing community use.
4. The Foxton War
Memorial Hall has reached a pivotal decision point, with Council needing to
determine whether to accept the joint business case submitted by the Foxton War
Memorial Hall Society Incorporated and local hapū in September 2024. This
proposal, developed in response to Council’s June 2024 resolution,
outlines a plan for the Hall’s future management and community use, with
a conditional transfer of ownership for $1. Key requirements include seismic
strengthening by 2030 and maintaining the Hall for community purposes.
DELEGATION OR AUTHORITY TO ACT | TE MANA WHAKATAU I
NGĀ KAWENGA
5. Council has
the authority to decide whether to accept, or decline the Joint business plan
that has been submitted by hapū and the Foxton Memorial Hall Society
SIGNIFICANCE ASSESSMENT | He Aromatawai Matua
6. This matter
has been deemed significant due to the high level of community interest.
Therefore, additional consultation was undertaken prior to the decision-making
phase of this kaupapa. We are now at the decision point regarding the next
steps for the War Memorial Hall
RECOMMENDATIONs | NGĀ TAUNAKITANGA
A. That Report 24/781 Foxton War Memorial Hall - Decision be received.
B. That this matter or decision is recognised significant in
terms of S76 of the Local Government Act. <as not/as>
C. That Council accepts the joint Business Plan submitted by the Foxton
War Memorial Hall Society Incorporated and local hapū and agrees to a
formal transfer of ownership of the Foxton War Memorial Hall for $1 to Te
Tūmatakahuki Society Incorporated subject to a suitable covenant in favour
of the Council being registered against the Records of Title to the Property as
a term of settlement, with the Covenant to be on specific terms and conditions
approved by the Chief Executive, to satisfy the following requirements:
C.1. seismic
strengthening of the War Memorial Hall located on the Property must be
completed to ensure the building is above the minimum % NBS by [1 January /31
December?] 2037.
C.2. the
Property must continue to be used for community purposes.
C.3. that
the Covenant includes a “Call-Option” entitling the Council to buy
the Property back if either or both of the above requirements are breached.
D. That, Council instructs the Chief Executive to approve and enter
into a sale and purchase agreement with the Purchaser on the above terms and to
otherwise take all steps necessary to give effect to the transfer of the
Property to the Purchaser and registration of the Covenant.
E. That Council acknowledges the contributions of both the Foxton War Memorial Hall Society
Incorporated and local hapū in developing the joint Business Plan and
encourages ongoing collaboration between the parties and Horowhenua District
Council to ensure the successful management and future use of the Hall.
Background | HE KŌRERO TŪĀPAPA
7. The
Foxton War Memorial Hall is located at the intersection of Foxton Main Street
and Clyde Street, on a 0.1547 ha commercial-zoned site, with a capital value of
$590,000 and land value of $310,000.
8. In
2018, following public feedback, Council decided not to retain the Hall in its
Long Term Plan 2018-2038.
9. During
consultation for the 2021-2041 Long Term Plan, over 20 submissions supported
transferring the Hall to a local community group, resulting in Council’s
2021 resolution to explore transferring ownership to the Foxton War Memorial
Hall Interim Committee (FWMHIC).
10. Council
outlined key conditions for the transfer, including a requirement for a
satisfactory business plan, provisions for Māori and youth representation,
seismic strengthening by 2031, and an option for Council to retake ownership if
FWMHIC disbands.
11. FWMHIC
submitted the required business plan in March 2023. However, in June 2023,
Council directed officers to prepare the hall for market disposal instead.
12. In September
2023, Council released a Request for Proposal (RFP) seeking innovative
development concepts for the Hall’s future, focusing on enhancing the
Foxton CBD. Two non-complying tenders were received.
13. FWMHIC expressed
opposition to the disposal, stating that Council is responsible for the
permanent ownership and maintenance of the Hall.
14. Legal advice
from Simpson Grierson highlighted complexities surrounding the original gift of
the land in 1952, including potential restrictions on the sale, though no
express prohibition has been confirmed due to missing documents.
15. Council
initiated public consultation in April 2024 to gather feedback on three options
for the Hall’s future: retention and upgrade, open market disposal, or
transfer to a community group.
16. At its
meeting on the 12 June 2024 council considered the feedback received and made
the following resolutions
|
|
Resolution Number CO/2024/189
MOVED by Cr Allan, seconded Cr
Young:
That Council asks the Foxton War Memorial
Hall Incorporated Society and local hapu to work together on the development
of a shared business plan for the Hall, to be submitted to Council by 15
September 2024, and subsequently presented to Council on 16
October 2024.
That on receiving the business plan, and
Council being satisfied with the business plan, that Council transfers the
ownership and ongoing management of the Foxton War Memorial Hall for $1 to a
community organisation that reflects the shared objectives of the Foxton War
Memorial Hall Incorporated Society and Te Tumatakahuki.
That should a successful business plan
not be presented, that Council proceeds with selling the Foxton War Memorial
Hall on the open market.
That the Chief Executive be requested to develop
a Sale and Purchase agreement that reflects Council’s intentions to
transfer the Foxton War Memorial Hall, which incorporates a condition that
should the Hall not be strengthened by 2030, or be able to sustain an
operation at any time that is consistent with the intention of community use
then the Hall be transferred back to Council ownership and that Council
then proceeds with selling the Foxton War Memorial Hall on the open market.
That Council notes that no funding is
provided for the Foxton War Memorial Hall from 1 July 2024 in
the budgets, and until such time that an asset transfer is achieved, the
level of service provided by Council will reflect that no funding is provided
for.
Carried
|
Discussion | HE MATAPAKINGA
17. Council
officers have received the attached business case, jointly prepared by
Hapū of Ngāti Raukawa ki te Tonga and the Foxton War Memorial Hall
Society Incorporated on 13th September 2024.
18. Alongside
submitting the business case, the hapū and FWMSI requested a briefing with
the Council to "socialise our thinking and share some of the ideas that
have come to life as we developed this proposal." A briefing was
held on Wednesday the 16th October 2024
19. The
briefing gave Council the opportunity to ask questions and gain a deeper
understanding of the business plan. A few clarifications were needed, and
additional information was requested post the briefing and prior to this
Council meeting.
20. A
potential issue has arisen regarding the Council's resolution that the hall be
returned to the Council and sold on the open market if the business plan is
unsuccessful. The business plan, however, assumes that ownership of the land
and buildings will be transferred to Iwi in perpetuity, allowing Iwi to
transfer the property between Iwi entities as needed, with the restriction that
it cannot be sold for profit or end up in private ownership. While there
appears to be a conflict, the community group has indicated that this can be
addressed through negotiation as part of the sale’s terms and conditions.
21. In
line with the original resolutions, officers have requested Simpson Grierson,
who have been advising the Council on this matter, to draft the sale and
purchase agreements accordingly. Simpson Grierson has advised that the only
effective way to safeguard the Council’s ongoing interests is through a
land covenant, ensuring compliance with the Council's requirements for
earthquake strengthening and continued community use.
22. The
proposed covenant would establish a "Call Option" mechanism, allowing
the Council to repurchase the land under two circumstances: (1) if the hall is
not used for its original purpose, or (2) if the hall is not
earthquake-strengthened by the required date. Two potential payments would
apply:
22.1. If the strengthening works
are not completed to the Council's satisfaction, the consideration would be a
nominal $1.
22.2. If the works are completed
but the land is not used as required, the consideration would reimburse the
reasonable costs of construction.
22.3. To
simplify this process, Council could consider a fixed amount for the
reimbursement, although a formula or alternative method could also be provided
to calculate the Compensation.
23. The
negotiation of the covenant and the inclusion of a call option may be an
effective way to protect Council’s interests while also providing the
community group with flexibility. This approach ensures that the Council's
requirements, such as earthquake strengthening and ongoing community use, are
met, while also allowing the community group the opportunity to manage the
property in line with their goals, including transferring ownership among Iwi
entities without the risk of private sale or profit.
24. The
business plan proposes adjusting the timeframe for bringing the Memorial Hall
up to an acceptable standard, ensuring compliance with the relevant statutory
deadline rather than adhering to the Council resolution of 2030. This approach,
as discussed during the recent workshop, is driven by two key considerations:
24.1. Funding
for Assessment: The extended timeline provides additional time to secure the
necessary funding to undertake a detailed structural assessment, which will
clarify the specific requirements for the project
24.2. Funding
for Construction: It also allows for the generation of funds needed to carry
out the seismic upgrade works effectively.
25. It
is important to note that the current Earthquake-Prone Building (EQB) notice
for the War Memorial Hall requires the owner to complete the necessary seismic
strengthening by 12 December 2037. Officers have recommended amending the
original resolution to align with this statutory timeframe rather than 2030.
This adjustment will provide the community group with a better opportunity for
success, as it allows more time for fundraising efforts
26. As
part of the legal process to sell the land, Council is required to:
26.1. Consult
on the proposed sale in accordance with Section 138 of the LGA. This consultation
has been completed.
26.2. Ensure the proceeds from the
sale are used in line with the endowment. Given the proposed sale price of $1
to a community organisation, and the condition that any purchaser in a market
sale must accept the obligation to earthquake-strengthen the building, it is
expected that there will be no, or minimal, proceeds. Nonetheless, the Council
must ensure that any proceeds are used for a purpose consistent with the War
Memorial's objectives.
26.3. Make
“reasonable attempts” to notify the donor or their successor of the
Council’s intent to sell or exchange the land and provide them with an
opportunity to comment on the intended sale or exchange.
27. A detailed
search of Archives New Zealand has revealed that:
· In
1973, New Zealand Woolpack and Textiles Ltd accepted an offer to sell land,
buildings, equipment, and materials to Stevens-Bremner N Z Limited. (This
company is sometimes mistakenly called Stephens Bremner.)
· New
Zealand Woolpack and Textiles Ltd carried on as a corporate entity for a couple
of years, just to tidy up its affairs.
· New
Zealand Woolpack and Textiles Ltd agreed to voluntarily liquidate, and this
occurred in 1977. It appears that the liquidation mostly involved
contacting shareholders, and payout of final dividends to them
28. It is the view of Simpson Grierson that, given the
details above, the Council has made “reasonable attempts” to notify
the donor of the property or their successor of the intended sale.
29. In the event that the Society and Hapū do not present a
successful proposal to the Council and the Hall is sold on the open market,
Council must identify a proposed use for the proceeds of sale that is
consistent with the purpose of the endowment, as a war memorial.
30. The
previous council resolution that approved a budget of up to $10,000 will no
longer be relevant if council transfers the hall to community ownership as the
roles of honour other memorabilia will be retained within the Memorial Hall.
Options | Ngā
Kōwhiringa
Council accepts the business case
31. Council
agrees to the terms outlined in the business case jointly prepared by Hapū
of Ngāti Raukawa ki te Tonga and the Foxton War Memorial Hall Society
Incorporated. This would involve proceeding with the sale of the Hall to the
community organisation for the agreed price of $1, subject to the conditions of
the draft Sale and Purchase Agreement and the draft land covenant, which
includes the requirement for earthquake strengthening and continued community
use.
Council requests amendments to the
business case
32. Council
identifies areas of the business case that do not align with previous Council
resolutions, as discussed during the workshop. Council officers will engage
with Hapū and the Foxton War Memorial Hall Society Incorporated to request
necessary amendments, ensuring the final proposal aligns with Council's
priorities and obligations.
Council declines the business case
and proceeds with an open market sale
33. The business case
does not meet Council's requirements or the amendments are not satisfactory,
Council may choose to decline the proposal. In this case, Council will proceed
with selling the Foxton War Memorial Hall on the open market, ensuring that any
proceeds are used in accordance with the endowment’s purpose. Council
must also ensure that the purchaser is aware of the obligations to
earthquake-strengthen the building.
|
Options | Ngā
Kōwhiringa
|
Benefits |
Ngā Whiwhinga
|
Risks | Ngā
Mōrearea
|
|
Option A
Council accepts the business case
|
Supports community ownership and ongoing
use of the hall.
Aligns with Council’s objective of
ensuring community benefit.
Preserves heritage through earthquake strengthening
|
Council may receive little to no
financial proceeds from the sale.
Requires ongoing oversight to ensure
compliance with the covenant.
|
|
Option B
Council requests amendments to the
business case
|
Opportunity to ensure the business case
fully aligns with Council’s priorities.
Encourages further dialogue with the
community organisation, promoting collaboration.
|
Could delay the sale process.
There may be resistance to the proposed
amendments, risking an impasse.
|
|
Option C (not recommended)
Council declines the business case and
proceeds with an open market sale
|
Potential for greater financial return
from a market sale.
Simpler contractual arrangement with an
open market purchaser.
|
Loss of community ownership and local
heritage use.
Open market purchaser may not prioritise
community use.
Finding a buyer who agrees to the
earthquake strengthening requirement could be difficult.
|
ENGAGING WITH MĀORI | TE MAHI TAHI KI TE
MĀORI
34. Throughout
the decision-making process, engaging with hapū has been central to
discussions about the future of the Foxton War Memorial Hall.
CLIMATE CHANGE | NGĀ ĀHUARANGI HURIHURI
35. While the
focus of this business case does not directly address climate change, there are
indirect considerations. Ensuring the longevity and sustainability of the
Foxton War Memorial Hall will require addressing long-term climate resilience,
particularly in terms of infrastructure and energy efficiency as part of any
future upgrade or strengthening efforts.
FINAnCIAL AND RESOURCING | TE TAHUA PŪTEA ME
NGĀ RAUEMI
36. Financial
resourcing remains a critical factor, with the proposed transfer of the Hall
for $1 contingent on significant commitments, including seismic strengthening
by 2030. The joint business plan outlines how the community group plans to meet
these obligations, leveraging local partnerships and funding opportunities to
ensure the Hall remains viable.
37. Regardless
of the outcome of the decision, Council has no budget to continue to maintain
nor operate the hall.
Legal and Risk | Te Ture me ngā
Mōreareatanga
38. Legal
complexities, including the Hall’s original gifting and the conditions
for its use as a War Memorial, have been addressed. Council has taken steps to
ensure that any transfer adheres to the Local Government Act and relevant legal
precedents, including consultation with key stakeholders
39. There
is a risk that if the community group fails to meet the seismic strengthening
deadline or cannot sustain operations, the Hall could revert to Council
ownership, creating potential liabilities. However, legal safeguards, such as
the Sale and Purchase Agreement and land covenant, are in place to mitigate
these risks.
POLICY IMPACT | NGĀ PĀTANGA I NGĀ
KAUPAPA HERE
40. There
is no impact to current or future Policies resulting from the transfer or the
sale of the Foxton War memorial hall.
COMMUNICATIONS
AND ENGAGEMENT | TE WHAKAWHITI PĀRONGO ME TE MAHI
41. Transparent
and effective communication with all stakeholders, including the wider
community, has been central to the decision-making process. Council has
facilitated multiple rounds of consultation to ensure that the community is
informed and engaged throughout.
Next Steps | HEI MAHI
42. Following
the Council’s consideration of the business case, the next steps will
involve either finalising the transfer to the Foxton War Memorial Hall Society
Incorporated and local hapū or, if necessary, proceeding with an open
market sale. Legal documentation, including the Sale and Purchase Agreement and
land covenant, will be formalised, ensuring compliance with Council’s
resolution and legal obligations.
|
Confirmation of statutory compliance
In accordance
with sections 76 – 79 of the Local Government Act 2002, this report is
approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
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Attachments | NGĀ
TĀPIRINGA KŌRERO
|
No.
|
Title
|
Page
|
|
a⇩
|
Joint Business Plan for the
Foxton War Memorial Hall
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372
|
|
b⇩
|
Letter of Support from
Rangitāne o Manawatū - Foxton War Memorial Hall
|
380
|
|
c⇩
|
Earthquake Pronw Building
Notice - Clyde Street Foxton - Foxton Memorial Hall
|
382
|
|
d⇩
|
DRAFT ADLS Agreement for Sale
and Purchase of Real Estate - Foxton War Memorial Hall
|
383
|
|
e⇩
|
DRAFT- Further terms of sale
Horowhenua DC Foxton War Memorial Hall
|
404
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30 October 2024
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Council
30 October 2024
|
|
File
No.: 24/759
8.5 Land
Transport Budget Reprioritisation Report
|
Author(s)
|
James Wallace
Land Transport
Manager | Tumu Tūnuku ā-Papa
|
|
Approved by
|
Daniel Haigh
Group Manager
Community Infrastructure | Tumu Rangapū, Tūāhanga Hapori
|
|
|
Monique Davidson
Chief Executive
Officer | Tumuaki
|
Purpose | TE PŪTAKE
1. This
report informs Council on the financial implications of Land Transport budget
reductions resulting from the 2024 National Land Transport Programme (NLTP),
and seeks endorsement of reprioritised Land Transport budgets.
This matter relates to
Ensuring Financial Discipline and Management
Implement organisation-wide
stringent budget monitoring to ensure all departments adhere to allocated budgets,
promoting a culture of financial accountability and transparency across all
levels.
This matter relates to
Delivering the Long-Term Plan 2024-44
Delivering the Long-Term Plan
2024-44
Executive Summary | TE WHAKARĀPOPOTOTANGA
MATUA
2. Land Transport
budgets for 1 July 2024 to 30 June 2027 were considered and set in the Long
Term Plan 2024-2044 (LTP). The majority of these budgets are eligible for
funding assistance through the National Land Transport Programme (NLTP), with a
funding assistance rate of 61%. A funding application to the NLTP was submitted
to the New Zealand Transport Agency Waka Kotahi (NZTA) in late 2023. The LTP
assumed these budgets would be approved through the NLTP.
3. The
NLTP was announced and became operational on 3 September 2024, over 2 months
into the LTP period. A number of Council’s budgets were not approved in
the NLTP, and other budgets were approved to a lower budget cap than was
budgeted in the LTP. Further to this, several budgets were approved through the
NLTP to a higher budget cap than was included in Council’s application to
the NLTP, and the LTP.
4. The
funding shortfall between LTP land transport budgets and currently available
funding is $6,267,654.90 for the period of 1 July 2024 to 30 June 2027.
5. Officers
have been unable to identify any reliable alternative funding stream to
mitigate the NLTP funding reduction.
6. This
report recommends a reprioritised set of Land Transport budgets, which seeks to
maximise the outcomes sought through Land Transport investment in the LTP, and
mitigate potential Level of Service impacts that are expected to result from
reduced investment in several budgets.
DELEGATION OR AUTHORITY TO ACT | TE MANA WHAKATAU I
NGĀ KAWENGA
7. The decision
being sought includes the reallocation of expenditure between budgets,
including minor budget reallocations between budgets with different funding sources
(operational, renewal and capital expenditure).
8. The
Chief Executive Officer has delegation to reallocate operating expenditure
between budgets within the same funding source under the Delegations Register
2023. Provided it is necessary to achieve committed outputs decided on during
the LTP.
9. Council
approval is required for budget reallocations between different funding
sources, this approval is sought as a recommendation.
SIGNIFICANCE ASSESSMENT | He Aromatawai Matua
10. The decision being sought
in this report is related Strategic Assets, being the roading and pedestrian
network as a whole, as described in Council’s Significance and Engagement
Policy
11. The implications of this
decision primarily effects the day to day operational management of these
assets, rather than a significant change in level of service, or change in
asset ownership.
12. The Decision itself does
not constitute a change in projects planned in the LTP, where engagement
processes with affected parties were underway. The NLTP funding decision does
have such an affect, which Council is unable to change. Officers are actively
engaging on specific projects with affected parties for specific projects which
are affected by the NLTP decision.
13. Officers
assess the decision sought in this report as low significance under
Council’s Significance and Engagement Policy, as the implications of the
decision are operational, any potential effects on levels of service effects
will be minor.
14. Officers
will continue project or programme specific engagement with affected parties.
RECOMMENDATIONs | NGĀ TAUNAKITANGA
A. That Report 24/759 Land Transport Budget Reprioritisation Report be
received.
B. That this matter or decision is recognised as not significant in
terms of S76 of the Local Government Act.
C. That Council approve Option A – Reprioritised Land Transport
Budget, as described in this report and;
C.1. Council
Approve the budget reallocation across funding sources, as described in the
Financial and Resourcing section of this report.
Background | HE KŌRERO
TŪĀPAPA
15. NLTP funding
reductions have compromised Council’s capacity to fully deliver the land
transport activity. This funding shortfall means that Council’s direction
for Land Transport described in the LTP is no longer entirely feasible.
16. The decision
being sought is whether to approve a reprioritised funding allocation across
Land Transport’s various activities to refocus investment. With the aim
to better achieve Council’s direction for Land Transport investment in
some activities, while delaying investment, and outcomes in other areas.
17. The
recommended option represents a reprioritised land transport budget
developed with feedback from 3 Council workshops undertaken through September
and October 2024.
18. The recommended
option does not increase the Council’s overall expenditure, and generally
retains the distribution of expenditure between Council’s broad budget
categories of operational expenditure, renewal expenditure and improvement
expenditure, when compared to the status quo.
Discussion | HE MATAPAKINGA
19. National
Land Transport Programme Funding Decision and Timing
19.1. The
NLTP operates on a three-year cycle, which corresponds to local government LTP
cycles. The 2024-27 NLTP became operative on 1 July 2024, but was not published
until 3 September 2024. The NLTP determines which eligible Land Transport
budgets are approved for funding support.
19.2. Council,
in contrast was able to complete the full LTP process before the LTP became
operational.
19.3. As
development of LTP budgets are required to be completed prior to the
commencement of the LTP period, Land Transport budgets which are eligible for
NLTP funding must include assumptions of NLTP funding support. These
assumptions are documented in the LTP.
19.4. NLTP
funding for eligible activities are generally set at a constant percentage
rate, for Horowhenua District Council, the rate is 61% for the 2024-27 period.
19.5. The
majority of Council’s Land Transport budgets are eligible for NLTP
funding, with funding applications submitted to NZTA throughout late 2023 and
early 2024, following extensive investment planning through Council’s
Land Transport Activity Management Plan 2024.
19.6. Council’s
funding application to the NLTP was similar to previous NLTP periods. In the
past there have been comparatively minor variances in LTP budgets and NLTP
approved budgets. A NLTP funding reduction of this scale has not occurred for
Horowhenua District Council in the past.
19.7. The
late timing of the NLTP, together with the unforeseen scale of NLTP funding
reductions, will result in a lower expenditure in the Land Transport activity
throughout the 2024-27 period.
20. Government
Policy Statement on Land Transport 2024 (GPS)
20.1. The
GPS sets the national direction for land transport investment, which NZTA are
required to give effect to through the NLTP. The draft GPS was released for
consultation in March 2024 and the final GPS was published in June 2024. Both
the draft and final GPS were published after Councils were required to submit
funding applications to the NLTP, and too late to allow time for Council to
consider changes to LTP budgets, if Council decided to alter budgets to
better align with the GPS priorities, as Council’s consultation on the
LTP was underway by March 2024. NZTA did provide an opportunity to adjust
funding applications in March 2024, which Officers did, unfortunately with
little effect.
20.2. The
content of the GPS did not overtly signal a reduction in local government
funding overall, though it did signal a reduction in the Walking and Cycling
and Safety Improvements categories.
20.3. Prior
to the publishing of the NLTP, based on the content of the GPS, officers
believed that a funding reduction would be likely in the Walking and Cycling
and Safety Improvements categories, but had high confidence that Road
Improvements and Resilience Improvements categories would be approved for NLTP
funding, as they strongly align with the priorities of the NLTP.
21. Comparison
of LTP budgets and NLTP approved budgets
21.1. The
following table displays the forecasted income of Land Transport through the
NLTP 61% subsidy in comparison the budgets approved in the NLTP by work
category. Note that the table below does not show the total Land Transport
budgets available to Council, only the forecasted and approved NLTP income.
Options | Ngā
Kōwhiringa
|
Options |
Ngā Kōwhiringa
|
Benefits |
Ngā Whiwhinga
|
Risks | Ngā
Mōrearea
|
|
Option A (recommended)
Council approves the Reprioritised Land
Transport Programme as per Section 18.1
|
A greater level of investment in
footpath renewals, and resilience improvements, which includes drainage
improvement works, when compared to the status quo.
More footpath renewal investment also allows
options to mitigate the reduction in footpath maintenance which is predicted
to create level of service issues.
A number of work categories received a
larger budget than was applied for in the NLTP, this option would maximise
NLTP income through those activities.
Contractual risks with available budgets
would be mitigated somewhat with this approach.
|
Lower investment in cycling
improvements, new footpaths and road improvements, resulting in a lower level
of service compared to what was planned in the LTP overtime.
|
|
Option B (status quo)
Council retains budgets as they are
currently allocated, adjusted for NLTP budget reductions
|
Preserves the distribution of budgets as
decided in the LTP
|
Without focusing investment into a
smaller number of work categories, budgets will be too small to deliver
significant improvements, and footpath level of service impacts will be
unmitigatable.
Without reallocating budgets, the full
available NLTP subsidy will not be reached
Contractual risks will be greater with
this approach.
|
|
Option C (not recommended)
Council request a separate set of
reprioritised budgets, to be developed and presented at a later date.
|
No benefits are identified.
|
Further delays in confirming budgets
will likely see under-delivery in this financial year.
Contractual risks witl be greater with
this approach.
|
22. Option
A – Reprioritised budget in comparison to Option B – Status quo
22.1. The
following table shows the proposed reallocated budgets for the 2024/25
financial year, compared to the status quo.
Options
Commentary | He Tāpiringa Kōrero Mō ngā Kōwhiringa
23. If
Option A is approved by Council, the 2025/26 and 2026/27 budgets will be
planned to be amended during the 2025/26 Annual Plan with similar budget
distributions.
24. Option
A has been developed to focus investment to a fewer number of more critical
areas.
25. Footpath
renewals has higher investment than the status quo, to seek Council’s
target of replacing as much of the districts sections of footpath that are
assessed as poor or very poor condition as possible thereby reducing the risk
of trip hazards.
26. Resilience
improvements has higher investment that the status quo, to continue the work
addressing flooding issues around the district’s road network, among
other resilience improvements.
27. Cycling
improvements, road Improvements and footpath improvements have reduced
investment compared to the status quo.
28. Safety
Improvements investment remains the same between options.
29. Renewal
investments are higher than the status quo, where NLTP subsidised budgets are
higher than allowed for in the LTP.
ENGAGING WITH MĀORI | TE MAHI TAHI KI TE
MĀORI
30. Māori
engagement is ongoing with a number of projects which are included in the
budgets consider in this decision, Officers will continue engagement in this
space at an operational level.
CLIMATE CHANGE | NGĀ ĀHUARANGI HURIHURI
31. This
decision may have climate change related implications, specifically with
proposed increases to the resilience improvements activity and decreases to the
cycling improvements activity, with comparison to the status quo.
32. The
resilience improvements activity is a critical workstream in adapting
Council’s transport infrastructure to the demands of climate change,
specifically mitigating flood and risk and during high intensity rainfall
events.
33. The
cycling improvements activity has relevance to climate change though enabling a
mode of transport with lower emissions. It is noted that due to the NLTP
funding reduction, the status quo funding would be unlikely to significantly
increase the level of service of cycling infrastructure in Horowhenua.
FINAnCIAL
AND RESOURCING | TE TAHUA PŪTEA ME NGĀ RAUEMI
34. The
reprioritised budget (Option A) would result in a generally cost neutral
balance when compared to the status quo in 2024/25.
34.1. The reprioritised budget
(Option A) would result in a reduced operational spend of $324,073
(9.3%) compared to the status quo in 2024/25. Noting that no NLTP subsidy is
approved for the variance. The impact on council’s cash flow
|
|
2024/25
Status quo
|
2024/25
proposal
|
Change
|
|
Operational budget
|
$3,502,814
|
$3,178,741
|
($324,073)
|
|
Available NZTA operational
funding
|
$1,881,403
|
$1,939,032
|
($57,629)
|
|
Net operational funding needed
|
$1,621,411
|
$1,239,709
|
($381,702)
|
34.2. The reprioritised budget
(Option A) would result in an increased renewal spend of $455,752
(12.2%) compared to the status quo in 2024/25. Noting that this renewal
expenditure is subsidised.
|
|
2024/25
Status quo
|
2024/25
proposal
|
Change
|
|
Renewal budget
|
$3,747,234
|
$4,202,988
|
$455,754
|
|
Available NZTA Renewal funding
|
$2,281,000
|
$2,703,426
|
($422,452)
|
|
Net Renewal funding needed
|
$1,466,234
|
$1,499,562
|
$33,328
|
34.3. The
reprioritised budget (Option A) would result in a reduced capital
improvement spend of $131,681 (8.6%) compared to the status quo in
2024/25
|
|
2024/25 Status quo
|
2024/25 proposal
|
Change
|
|
Improvements
budget
|
$1,513,240
|
$1,381,559
|
($131,681)
|
|
Available
NZTA Improvements funding
|
$0
|
$0
|
$0
|
|
Net
Improvement funding needed
|
$1,513,240
|
$1,381,559
|
($131,681)
|
34.4. The
NLTP funding reductions have resulted in less available income through the NLTP
subsidy of $1.85m for 2024/25, $2.08m for 2025/26, and $2.34m for 2026/27.
34.5. Overall
the capital budget for 2024/25 is $44.5m and the budget for grants if $10.3m.
This means that the overall net council funding required was set at $34.2m. The
Council has completed an update of its capital forecast for the year ending
2024/25 and it has resulted a reduced net funding requirement of $33.8m. This
means that the Council borrowings will not need to increase if the proposed
changes in this paper are approved.
|
Budget
|
Forecast
|
Change
|
|
Capex
|
$44,484,360
|
$37,813,399
|
($6,670,961)
|
|
Grants
|
$(10,245,021)
|
$(4,001,439)
|
$6,243,582
|
|
Net
funding required
|
$34,239,339
|
$33,811,960
|
($427,379)
|
Legal and Risk | Te Ture me ngā
Mōreareatanga
35. There
are contractual risks associated with this decision, which have been discussed
in committee workshops. Management of these risks is ongoing.
POLICY IMPACT | NGĀ PĀTANGA I NGĀ
KAUPAPA HERE
36. There
are no policy impacts identified with this decision.
COMMUNICATIONS AND ENGAGEMENT | TE WHAKAWHITI
PĀRONGO ME TE MAHI
37. Engagement
with NZTA around the timing, transparency and rigour of NLTP funding decisions
is ongoing. Officers will ensure this engagement continues until the issues
with this process are resolved.
38. The impacts
of the NLTP funding decision ultimately affect the communities of Horowhenua,
and the decision the report seeks from Council will also have an impact.
Communities and specific groups have expectations of land transport investment
based on the LTP, which can no longer be fully met. Officers are developing
public messaging which is tailored to be easily understood.
Next Steps | HEI MAHI
·
39. Officers
will give affect to any of the options Council decides, and continue delivering
Council’s Land Transport activity.
|
Confirmation of statutory compliance
In accordance
with sections 76 – 79 of the Local Government Act 2002, this report is
approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
|
Attachments | NGĀ
TĀPIRINGA KŌRERO
There are no appendices for
this report
|
Council
30 October 2024
|
|
File
No.: 24/765
8.6 Adoption
of Land Transport Bylaw 2024
|
Author(s)
|
Vaimoana Miller
Compliance
Manager | Tumu Tūtohu
|
|
|
James Wallace
Land Transport
Manager | Tumu Tūnuku ā-Papa
|
|
Approved by
|
Brent Harvey
Group Manager -
Community Experience & Services | Tumu Rangapū, Wheako Hapori,
Ratonga
|
|
|
Daniel Haigh
Group Manager
Community Infrastructure | Tumu Rangapū, Tūāhanga Hapori
|
|
|
Monique Davidson
Chief Executive
Officer | Tumuaki
|
Purpose | TE PŪTAKE
1. This report is to present the final draft Land Transport Bylaw 2024
to Council for adoption, following the consideration of the submissions
received to the draft bylaw having been considered by the Hearings Committee of
Council on 9 October 2024, which has subsequently resolved to recommend Council
adopt the bylaw with a change to clause 32.7 as discussed in the report.
This matter relates to
Delivering the Long-Term Plan 2024-44
Delivering the Long-Term Plan
2024-44
Executive Summary | TE WHAKARĀPOPOTOTANGA
MATUA
2. The
purpose of our Land Transport Bylaw 2024 (the Bylaw) is to enable Council to
regulate parking and the use of all roads under the control of the Horowhenua
District Council. The controls are to ensure health and safety, to protect the
public from nuisance and to protect Council infrastructure from damage.
3. At
its 24 July 2024 meeting, Council adopted the proposed Draft Land Transport
Bylaw 2024 for consultation. Submissions were open from 1 August 2024 and
closed on 30 August 2024. Eleven submissions were received.
4. Submissions
were considered by the Hearings and Regulatory Committee of Council on 9
October 2024, where four submitters spoke in support of their submission.
5. The
minutes of the Hearings and Regulatory Committee (HARCC) meeting on 9 October
2024 were presented to Council for confirmation earlier on today’s
agenda. There was one change to the Bylaw recommended by the HARCC which is
presented in the report discussion below.
DELEGATION
OR AUTHORITY TO ACT | TE MANA WHAKATAU I NGĀ KAWENGA
6. The
bylaw is made using bylaw-making powers in two pieces of legislation, with
different bylaw-making requirements;
6.1. The Land Transport
Act 1998 (LTA 1998); and
6.2. The Local
Government Act 2002 (LGA 2002).
7. Unless
transferred to another Territorial Authority or our Regional Council, the
decision-making authority for bylaws sits with the Council and cannot be
delegated to a Committee of Council or other body (section 161 of the Local
Government Act 2002).
SIGNIFICANCE ASSESSMENT | He Aromatawai Matua
8. This matter is
assessed as significant because of the level of community interest, consistent
with 4.1(e) in Councils Significance and Engagement Policy.
RECOMMENDATION | NGĀ TAUNAKITANGA
A. That Report 24/765 Adoption of Land Transport Bylaw 2024 be
received.
B. That this matter or decision is recognised as significant in terms
of S76 of the Local Government Act.
C. That Council resolve to adopt the Land Transport Bylaw 2024, attached
as Attachment A as an operative bylaw of Council effective 1 November 2024;
and in doing so determines that
C.1. A bylaw
is still the most appropriate way of addressing the perceived problems of
regulating land transport matters; and
C.2. That
the draft bylaw is the most appropriate form of bylaw and does not give rise to
implications under the New Zealand Bill of Rights Act 1990.
C.3. That
the Land Transport Bylaw 2017 is superseded and therefore revoked.
Background | HE KŌRERO TŪĀPAPA
9. The
primary purpose of the Land Transport Bylaw is to set controls for parking
(including metered parking areas), all types of traffic and the use of the
transportation network within the District, other than State Highways
controlled by Waka Kotahi New Zealand Transportation Agency. The controls are
to ensure health and safety, to protect the public from nuisance and to protect
transportation infrastructure from damage.
10. All
background matters relating to the Bylaw was presented at the 24 July 2024
meeting of Council where it was resolved to consult on this matter using the
Special Consultative process.
11. Submissions
opened on 1 August and closed on 30 August 2024. Consultation information was
made available on Council’s LetsKōrero Horowhenua.
12. The following
draft changes to the Land Transport Bylaw 2024 were consulted on:
a. Addition of provisions
and controls relating to shared pathways;
b. Changes to reflect the
change in pay-by-space parking machines to pay-by-plate technology;
c. Changes prohibiting
vehicles from being parked on a berm;
d. Changes to permissions
for roadside grazing and fence encroachments, to align with the application
process;
e. Changes to restricted
and prohibited parking areas, and greater clarity on motorcycle parking.
Including the addition of P120 carparks in Cambridge Street Levin (between Bath
Street and Queen Street), P120 carparks in Oxford Street Levin next to the
Levin Adventure Park), and confirming changes to the location of mobility parks
and loading zone areas currently in place.
13. Eleven
submissions were received and are considered by the Hearings and Regulatory
Committee at the hearings meeting on 9 October 2024.
Discussion | HE MATAPAKINGA
14. The Land
Transport Bylaw 2024 (the Bylaw) is made under powers given to Council under
the Land Transport Act 1998 (LTA), and the Local Government Act 2002 (LGA).
Under the LGA, Council is required to review its bylaws within 5 years of it
first being made (section 158), and then once every 10 years (section 159)
thereafter, referred to as a statutory review. Although provisions made under
powers in the LTA do not require the same level of review, a statutory review
of the entire bylaw was carried out for practicality and completeness.
15. Following the
review process undertaken for the Bylaw, Council Officers concludes that a
bylaw and a stand-alone bylaw is still the most appropriate way of addressing
the perceived problems as they relate to land transport matters in the
Horowhenua, and that the bylaw as proposed for adoption does not give rise to
any implications under the NZBORA.
16. A draft Land
Transport Bylaw 2024 was presented at the 24 July 2024 meeting of Council where
it was resolved to consult on the draft Bylaw using the Special Consultative
process.
17. Submissions
opened on 1 August and closed on 30 August 2024. Consultation information was
made available on Council’s LetsKōrero Horowhenua.
18. The following
draft changes to the Land Transport Bylaw 2024 were consulted on:
f. Addition of
provisions and controls relating to shared pathways;
g. Changes to reflect the
change in pay-by-space parking machines to pay-by-plate technology;
h. Changes prohibiting
vehicles from being parked on a berm;
i. Changes to
permissions for roadside grazing and fence encroachments, to align with the
application process;
j. Changes to
restricted and prohibited parking areas, and greater clarity on motorcycle
parking. Including the addition of P120 carparks in Cambridge Street Levin
(between Bath Street and Queen Street), P120 carparks in Oxford Street Levin
next to the Levin Adventure Park), and confirming changes to the location of
mobility parks and loading zone areas currently in place.
19. Eleven
submissions were received and considered by the Hearings and Regulatory
Committee (HARCC) on 9 October 2024, where the Committee listened to those who
spoke in support of their submission, and considered all submissions received
and recommendations from Council Officers.
20. Some
concern was raised by the Committee relating to a blanket approach to parking
on berms being inflexible, and that the focus should be on individual cases of
damages being caused. Officers confirmed that the bylaw would not prohibit
current activities but provide tools for enforcement when necessary.
21. Subsequently,
the HARCC recommended an additional clause 32.7(e) be added to the bylaw,
enabling Council to permit and consequently to not permit, parking on a berm
where appropriate (resolution HARCC 2024/9).
22. Therefore,
the Land Transport Bylaw 2024 proposed for adoption today includes the addition
of a clause 32.7(e) in response to the HARCC recommendation. You can see this
added in the tracked changes version of the document attached as Attachment B
to this report.
Options | Ngā
Kōwhiringa
23. There are four (4) options considered to be
appropriate and are detailed in the table below. This report recommends that
Council proceed with Option A, to adopt the Land Transport Bylaw 2024
incorporating the changes recommended by the Hearings and Regulatory Committee
in resolution HARCC 2024/9, where clause 32.7(e) is added to the Bylaw.
|
Options |
Ngā Kōwhiringa
|
Benefits |
Ngā Whiwhinga
|
Risks | Ngā
Mōrearea
|
|
Option A (recommended)
Council adopts the Land Transport Bylaw
2024 incorporating the changes recommended by the Hearings and Regulatory
Committee in resolution HARCC 2024/9, where clause 32.7(e) is added to the
Bylaw.
|
Bylaw controls are in place to ensure
health and safety, to protect the public from nuisance and to protect both
underground and above ground infrastructure from damage.
Bylaw provisions are in place to set
metered parking and restricted parking areas, enabling Council to carry out
parking enforcement activities and to receive income through metered parking
fees.
Public consultation was carried out as
defined by the Local Government Act 2002, and due consideration was given to
all submissions received through the Hearings and Regulatory Committee process;
and therefore, giving rise to the democratic process of decision making
entrusted to the HARCC.
|
The Bylaw may not align with some
community views.
|
|
Option B (status quo)
Status Quo.
Do not continue with the Land Transport
Bylaw 2024, and in doing so decide to either allow for the expiry of or
revocation of the Land Transport Bylaw 2017 due for review.
|
There would be reduced time and cost
associated with implementation of the bylaw.
|
Some provisions in the bylaw would lapse
(those made under the Local Government Act 2002).
Revocation of the bylaw, would
result in Officers having difficulty managing land transport matters in the
Horowhenua.
No metered and restricted parking
areas would exist, and therefore having a direct impact on decisions made by
Council during the Long Term Planning process in regards to the projected
Parking Enforcement income from metered parking fees and charges.
|
|
Option C (not recommended)
Council adopts the Land Transport Bylaw
2024 as originally drafted and consulted on without the recommendations of
the Hearings and Regulatory Committee incorporated.
|
Bylaw controls are in place to ensure
health and safety, to protect the public from nuisance and to protect both
underground and above ground infrastructure from damage.
Bylaw provisions are in place to set
metered parking and restricted parking areas, enabling Council to carry out
parking enforcement activities and to receive income through metered parking
fees.
|
The Bylaw may not align with some
community views.
Does not give effect to the public
consultation process carried out as defined by the Local Government Act 2002,
and therefore, due consideration has not been given to all submissions
received through the Hearings and Regulatory Committee.
Could give rise to legal challenge in
the perception that Council failed to adequately account for the feedback
received during the consultation process.
|
|
Option D (not recommended)
Refer the matter back to Officers
for further consideration, with a view of bringing a further report to
Council with changes.
This option would require a
direction from Council around any changes identified that are to be
considered before any subsequent report is tabled.
|
Likely impact on parking income.
|
Some provisions in the bylaw would lapse
(those made under the Local Government Act 2002).
Likely impact on parking income (unless
new version of bylaw is presented to 27 November meeting of Council which is
unlikely).
|
24. The
options identified above in further detail:
24.1. Option
A – Council adopts the Land Transport Bylaw 2024 incorporating the
changes recommended by the Hearings and Regulatory Committee in resolution
HARCC 2024/9, where clause 32.7(e) is added to the Bylaw.
This option gives effect to the public
consultation process carried out as defined by the Local Government Act 2002,
and the authority entrusted on the Hearings and Regulatory Committee in
considering all submissions received, and in making recommendation to Council
on the final draft version of the Bylaw for adoption.
24.2. Option
B – Status Quo. Do not continue with the Land Transport Bylaw 2024,
and in doing so decide to either allow for the expiry of or revocation of the
Land Transport Bylaw 2017 due for review.
This option would result in not
having an operative bylaw. Without a bylaw, the Council would have
difficulty managing land transport matters in the Horowhenua.
It would also mean no metered and
restricted parking areas would exist, and therefore having a direct impact on
decisions made by Council during the Long-Term Planning process in regards to
the projected Parking Enforcement income from metered parking fees and charges.
24.3. Option
C – Council adopts the Land Transport Bylaw 2024 as originally
drafted and consulted on without the recommendations of the Hearings and
Regulatory Committee incorporated.
This option does not give effect to
the public consultation process carried out as defined by the Local Government
Act 2002, and therefore, due consideration has not been given to all
submissions received through the Hearings and Regulatory Committee.
Could give rise to legal challenge in
the perception that Council failed to adequately account for the feedback
received during the consultation process.
24.4. Option
D – Refer the matter back to Officers for further consideration, with
a view of bringing a further report to Council with changes.
This option would require a direction
from Council around any changes identified that are to be considered before any
subsequent report is tabled.
ENGAGING WITH MĀORI | TE MAHI TAHI KI TE
MĀORI
25. Council
contacted Te Tumatakahuki, Muaūpoko and Rangitāne o
Manawatū to invite feedback during the consultation.
Representatives from Te Tumatakahuki met with officers to discuss the proposed
bylaw. Feedback received was in relation to compliance and enforcement
activities, and a need for officers to ensure consistency in compliance and
enforcement activities. Feedback about the content of the bylaw was
neutral.
CLIMATE CHANGE | NGĀ ĀHUARANGI HURIHURI
26. The
Council is working to develop a network of shared pathways designed to connect
communities while promoting non-motorized transport modes such as cycling and
walking. These pathways aim to reduce reliance on vehicles, directly
contributing to the reduction of carbon emission.
27. Provisions in
the Bylaw to help Council to regulate the dedicated use of shared pathways, can
help to promote the use of environmentally friendly modes of transport, such as
walking and cycling. This helps reduce reliance on private vehicles, being
significant contributors to carbon emissions.
FINAnCIAL AND RESOURCING | TE TAHUA PŪTEA ME
NGĀ RAUEMI
·
28. Costs
associated with this work, such as staff time, advertising and signage, are
proposed to be met within current budgets. There are no proposed changes in the
draft bylaw that will significantly change current operational practice.
Legal and Risk | Te Ture me ngā
Mōreareatanga
29. The bylaw is made using bylaw-making powers in two pieces
of legislation, with different bylaw-making requirements; the Land
Transport Act 1998 (LTA 1998), and the Local Government Act 2002 (LGA 2002).
30. Unless
transferred to another Territorial Authority or Regional Council, the
decision-making authority for bylaws sits with the Council and cannot be
delegated to a committee of Council or other body (section 161 LGA).
31. Council
is required under the Local Government Act 2002 to resolve that bylaws are the
most appropriate way of addressing particular issues. The process for review
required by section 155 of the LGA consists of the following two stages:
31.1. Section
155(1) requires Council to determine whether a bylaw is the most appropriate
way of addressing the perceived problem.
31.2. Sections
155(2) and (3) requires Council to consider whether the format of the bylaw is
appropriate; and whether any aspect is in conflict with the New Zealand Bill of
Rights Act 1990.
32. The
provision of some traffic and parking restrictions are inconsistent with the
rights of residents to have freedom of movement in any public area as may be
expected under the New Zealand Bill of Rights 1990. However, it is
considered that in order to prevent or manage traffic congestion and control
driving behaviours, and promote safety that some restrictions are necessary for
the proper operation of roads and public areas. It is considered that all
the controls in the proposed bylaw can be justified and that the Bill of Rights
Act allows these inconsistencies.
POLICY IMPACT | NGĀ PĀTANGA I NGĀ
KAUPAPA HERE
33. The
Bylaw is intended to be implemented using current operational policies and
guiding documents, such as Councils current Compliance Strategy and current
Compliance and Enforcement Guidelines.
COMMUNICATIONS
AND ENGAGEMENT | TE WHAKAWHITI PĀRONGO ME TE MAHI
34. If adopted,
communication of the adoption of the Bylaw will need to be advertised through
public notice in the local newspaper circulating in the district, as well as
publicly notified on Councils website; and
35. If adopted,
the Land Transport Bylaw 2024 will need to be published on Councils website
under Bylaws and Policies; and
36. New parking
P120 signage will need to be installed in Oxford Street outside the Levin
Adventure Park, and in Cambridge Street between Bath Street and Queen Street.
Next
Steps | HEI MAHI
37. If adopted,
public notice will need to be given on the bylaw, as well as Councils website
and publications (including forms) will need to be updated to refer to the Land
Transport Bylaw 2024.
|
Confirmation of statutory compliance
In accordance
with sections 76 – 79 of the Local Government Act 2002, this report is
approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
|
Attachments | NGĀ
TĀPIRINGA KŌRERO
|
No.
|
Title
|
Page
|
|
a⇩
|
Attachment A - Land Transport
Bylaw 2024 - Final Draft
|
427
|
|
b⇩
|
Attachment B - Land Transport
Bylaw - Tracked Changes version (minus schedules)
|
504
|
|
Council
30 October 2024
|
|
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|
Council
30 October 2024
|
|
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Page: 1
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2024
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Bylaw - Tracked Changes version (minus schedules)
Page: 9
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Adoption of Land Transport Bylaw
2024
Attachment: Attachment B - Land Transport
Bylaw - Tracked Changes version (minus schedules)
Page: 10
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Adoption of Land Transport Bylaw
2024
Attachment: Attachment B - Land Transport
Bylaw - Tracked Changes version (minus schedules)
Page: 11
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page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Adoption of Land Transport Bylaw
2024
Attachment: Attachment B - Land Transport
Bylaw - Tracked Changes version (minus schedules)
Page: 12
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PDF version of this document is generated.
Report: Adoption of Land Transport Bylaw
2024
Attachment: Attachment B - Land Transport
Bylaw - Tracked Changes version (minus schedules)
Page: 13
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page of a PDF attachment. It will be replaced by the actual PDF page when the
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Report: Adoption of Land Transport Bylaw
2024
Attachment: Attachment B - Land Transport
Bylaw - Tracked Changes version (minus schedules)
Page: 14
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PDF version of this document is generated.
Report: Adoption of Land Transport Bylaw
2024
Attachment: Attachment B - Land Transport
Bylaw - Tracked Changes version (minus schedules)
Page: 15
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Report: Adoption of Land Transport Bylaw
2024
Attachment: Attachment B - Land Transport
Bylaw - Tracked Changes version (minus schedules)
Page: 16
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Report: Adoption of Land Transport Bylaw
2024
Attachment: Attachment B - Land Transport
Bylaw - Tracked Changes version (minus schedules)
Page: 17
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2024
Attachment: Attachment B - Land Transport
Bylaw - Tracked Changes version (minus schedules)
Page: 18
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2024
Attachment: Attachment B - Land Transport
Bylaw - Tracked Changes version (minus schedules)
Page: 19
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2024
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Bylaw - Tracked Changes version (minus schedules)
Page: 20
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2024
Attachment: Attachment B - Land Transport
Bylaw - Tracked Changes version (minus schedules)
Page: 21
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Report: Adoption of Land Transport Bylaw
2024
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Bylaw - Tracked Changes version (minus schedules)
Page: 22
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2024
Attachment: Attachment B - Land Transport
Bylaw - Tracked Changes version (minus schedules)
Page: 23
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2024
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Page: 24
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Page: 27
|
Council
30 October 2024
|
|
File
No.: 24/708
8.7 Reallocation
of Councillor Responsibilities
|
Author(s)
|
Grayson Rowse
Principal
Advisor - Democracy | Kaitohutohu Mātāmua - Manapori
|
|
Approved by
|
Jacinta Straker
Group Manager
Organisation Performance | Tumu Rangapū, Tutukinga Whakahaere
|
|
|
Monique Davidson
Chief Executive
Officer | Tumuaki
|
Purpose
| TE
PŪTAKE
1. This
report requests Council make a number of decisions to reallocate councillor
responsibilities in preparation for the impending resignation and departure of
Cr Piri-Hira Tukapua.
This matter relates to
Pursuing Organisation Excellence
Continuing the journey of
organisational transformation by enabling a culture of service, excellence and
continuous improvement.
Executive
Summary | TE WHAKARĀPOPOTOTANGA MATUA
2. The
pending resignation and departure of Councillor Tukapua will create an
extraordinary vacancy around the Council. This will either need to be filled by
a new appointment, or left vacant until the next local body elections.
3. Additionally,
the departure of Cr Tukapua will necessitate a re-allocation of
responsibilities, and a subsequent re-allocation of the remuneration budget.
DELEGATION
OR AUTHORITY TO ACT | TE MANA WHAKATAU I NGĀ KAWENGA
4. Council
holds the authority, as set out in its Terms of Reference at 1.1j), to appoint
and discharge members of committees.
5. Council
is also authorised by its Terms of Reference at 1.1u) to appoint or remove
trustees, directors or officer holders to Council Controlled Organisations,
Council Organisations or external bodies.
6. Section
117 of the Local Electoral Act provides for Council to either fill an
extraordinary vacancy by appointment, or resolve not to fill the vacancy.
SIGNIFICANCE
ASSESSMENT | He Aromatawai Matua
7. This
matter is not considered significant in the terms of Council’s
Significance and Engagement Policy as these matters are primarily
administrative in nature and require Council to follow a proscribed process
with limited options.
RECOMMENDATIONs | NGĀ TAUNAKITANGA
A. That Report 24/708 Reallocation of Councillor Responsibilities be
received.
B. That this matter or decision is recognised as not significant in
terms of S76 of the Local Government Act.
C. That Council notes Cr Tukapua’s impending resignation from 1
November 2024.
D. The Council resolves to not fill the extraordinary vacancy created
by Cr Tukapua’s resignation as it occurs less than twelve months before
the next local body elections
E. That Council approves the appointment of Cr Nina Hori te Pa to the
Chair of the Community Funding and Recognition Committee (CFARC) and as a
member of the Chief Executive Employment and Performance Committee (CEEPC).
F. The Council approve the appointment of Cr [Nina Hori te Pa or Sam
Jennings] to the Levin Town Centre Steering Group.
G. That Council approves, for submission to the Remuneration Authority,
the following allocations of the governance remuneration pool, effective from 2
November 2024
|
Position
|
Proposed Allocation ($)
|
|
Deputy Mayor;
Chair – Hearings and Regulatory Committee
|
73,789
|
|
Chair –
Risk and Assurance Committee; Chair – District Planning and Growth
Steering Group
|
56,427
|
|
Chair –
Community Funding and Recognition Committee
|
52,086
|
|
Chair –
Capital Projects and Delivery Steering Group
|
47,746
|
|
Councillor
with no additional responsibility - 7 @ 43,405
|
303,835
|
|
|
|
|
Total
Remuneration Pool
|
533,883
|
Background | HE KŌRERO
TŪĀPAPA
8. Councillor
Tukapua has announced she intends to resign as of 1 November 2024 creating an
extraordinary vacancy. Her early announcement has allowed Council to
prepare for her departure.
9. As
the resignation occurs less that twelve months before the next local body
election, Council can choose to either fill the extraordinary vacancy by appointment
or not to fill the extraordinary vacancy.
10. Regardless of
whether the Council fills the vacancy or not, there is a need to reallocate
positions of responsibility and memberships of committees
11. A
reallocation of positions of responsibility will require an adjustment to
Councillor remuneration, and a decision not to fill the casual vacancy will
result in an adjustment to Councillor remuneration.
Discussion | HE MATAPAKINGA
12. Councillor
Tukapua is currently the Chair of the Community Funding and Recognition
Committee and a member of the Chief Executive Employment and Performance
Committee. She is also a member of the Levin Town Centre Steering
Group. These positions will need to be filled.
13. The Mayor has
asked Cr Nina Hori te Pa to take the role as Chair of the Community Funding and
Recognition Committee, and as a member of the Chief Executive Employment and
Performance Committee.
14. Two
Councillors, Cr Nina Hori te Pa and Cr Sam Jennings, have expressed an interest
in sitting on the Levin Town Centre Steering Group. There will need to be
a vote on who will take this place.
15. Council will
also need to decide whether to fill the extraordinary vacancy by appointment,
or to leave the seat vacant until the election.
Options | Ngā
Kōwhiringa
16. Council
can either fill the extraordinary vacancy by appointment or leave the seat
vacant until the next local body elections. This is because the vacancy
occurs less than twelve months before the next elections.
17. Had
the vacancy occurred more than twelve months form the next election then a
by-election would have been required to fill the vacancy
18. The
benefits and risks of each option to fill the vacancy are set out below.
|
Options | Ngā
Kōwhiringa
|
Benefits |
Ngā Whiwhinga
|
Risks | Ngā
Mōrearea
|
|
Option A (suggested)
Council resolves not to fill the
extraordinary vacancy.
|
The number of Councillors will reduce to
eleven.
Council can continue without any
selection process.
The dynamics of the current councilor
group remain relatively undisturbed.
The current size of the Council means
that the workload of Cr Tukapua can be absorbed by the existing experienced
councilors.
|
The work of Cr Tukapua will need to be
distributed across other Councillors which may cause challenges for existing
Councillors.
|
|
Option B
Council fills the extraordinary vacancy
by appointment
|
The number
of Councillors will be restored to twelve.
|
A new
appointment will take some time to identify.
A new
appointment may not have sufficient experience to meaningfully contribute to
Council at this stage in the triennium.
Council may
not be able to agree on a suitable appointment.
|
19. Officers
suggest that leaving the seat vacant may be the best option at this time.
20. The
identification of, and agreement on, a suitable appointment, could take some
time. Unless this appointee had previous local body governance
experience, they may be at a disadvantage during the limited time remaining in
this term.
21. There are sufficient
skills and knowledge around the table currently to manage the workload until
the next election.
ENGAGING
WITH MĀORI | TE MAHI TAHI KI TE MĀORI
22. This vacancy
occurs in the Levin Ward, and elected from the general roll, so there is no
effect on the representation from the Horowhenua Māori ward.
23. However,
Councillor Tukapua has long been regarded as an elected member who represents
the views, tikanga and interests of Māori. Therefore, while she has not
been elected for a Māori Ward, in many aspects she will have been elected
due to her ability to uphold the mana of Māori around the Council table.
CLIMATE
CHANGE | NGĀ ĀHUARANGI HURIHURI
24. There are no
climate considerations to this report.
FINAnCIAL
AND RESOURCING | TE TAHUA PŪTEA ME NGĀ RAUEMI
25. There are no
financing or resourcing implications for either option as
26. Officers do
note there will be a readjustment in remuneration for all Councillors as a
result of the resignation of one its members, but this will have no effect on
the total remuneration.
27. The
remuneration is required to be allocated in full across all councillors, even
if there is a vacancy.
Legal
and Risk | Te Ture me ngā Mōreareatanga
28. Legal advice
has not been sought on this matter, however, the Remuneration Authority have
been consulted on managing the timing of these changes. They have advised
that Council can resolve the reallocation of the governance remuneration pool
before the effective date of the Councillor’s resignation.
29. This
will allow the Authority to consider and include these changes in its next
determination.
30. The
Remuneration Authority will prepare and issue a new determination, setting out
the new responsibilities and remuneration for Councillors. The closing
date for the Authority to receive notice of changes is no later than the close
of business on 1 November 2024.
31. Any
changes to remuneration will be back dated to 2 November 2024.
POLICY IMPACT | NGĀ PĀTANGA I NGĀ
KAUPAPA HERE
32. There
is no policy impact to this decision
COMMUNICATIONS
AND ENGAGEMENT | TE WHAKAWHITI PĀRONGO ME TE MAHI
33. Council is
required to publicly notify its decision to either fill the extraordinary
vacancy by appointment, or to leave the seat vacant.
Next
Steps | HEI MAHI
34. Officers will
update Council’s website with the changes in appointments from 2 November
2024.
35. Offices will
email updated responsibilities and amend remuneration spreadsheet to the
Remuneration Authority by the close of business 1 November 2024.
36. The
Remuneration Authority will issue a new determination prior to Christmas, a
which time any remuneration changes will be back dated to 2 November 2024
|
Confirmation of statutory compliance
In accordance
with sections 76 – 79 of the Local Government Act 2002, this report is
approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
|
Attachments | NGĀ
TĀPIRINGA KŌRERO
There are no appendices for
this report
|
Council
30 October 2024
|
|
File
No.: 24/772
8.8 Council
Controlled Organisation Exemptions
|
Author(s)
|
Meagan Binnie
Financial
Accountant | Kaikaute Ahumoni
|
|
Approved by
|
Jacinta Straker
Group Manager
Organisation Performance | Tumu Rangapū, Tutukinga Whakahaere
|
|
|
Monique Davidson
Chief Executive
Officer | Tumuaki
|
Purpose | TE PŪTAKE
1. Organisations
(CCOs) that are not Council Controlled Trading Organisations form the
requirements of CCOs.
This matter relates to
Ensuring Financial Discipline and Management
Ensure financial discipline and
compliance with our financial strategy and benchmarks.
RECOMMENDATIONs | NGĀ TAUNAKITANGA
A. That Report 24/772 Council Controlled Organisation Exemptions be
received.
B. That this matter or decision is recognised as not significant in
terms of S76 of the Local Government Act.
C. That Council approve the Council Controlled Organisation exemption
be extended to the Shannon Community Development Trust for a further three (3)
years from 01 July 2024 to 30 June 2027.
D. That Council approve the Council Controlled Organisation exemption
be extended to the Manawatu-Wanganui Local Authority Shared Services Limited
(MW LASS Ltd) for a further three (3) years from 01 July 2024 to 30 June 2027.
Background | HE KŌRERO TŪĀPAPA
2. Under
section 7 (5), exemption can be made by resolution of its Local Authority on
the grounds of:
2.1. The
nature and scope of the activities provided by the organisation; and
2.2. The
costs and benefits, if an exemption is granted, to the local authority, the organisation
and the community.
3. Section
7 (6) of the Local Government Act specifies that exemption must be reviewed
every three (3) years.
4. Both
entities were previously exempt by Council at its meeting on 10 November 2021.
Shannon Community
Development Trust
5. The
Shannon Community Development Trust is a small organisation, with a specific
and limited purpose. Its operating revenue is sourced from interest on
its Term Deposit, which provides the Trust less than $30,000 each year, and
much less in an environment of low interest rates.
6. If
it were subject to the extra expenses associated with the full regulations of a
CCO, such as full audit by Audit New Zealand, its ability to function would be
significantly diminished.
Manawatu Wanganui Local
Authority Shared Services Limited (MWLASS Ltd)
7. MWLASS
Ltd is a small organisation, and the nature and scope of its activities is
limited. There would be significant additional costs if MWLASS Ltd was to
be required to meet all the obligations of a council-controlled organisation.
8. The
options are to submit these three CCOs to the full regulatory framework,
include requiring a full audit by Audit NZ, or to apply an exemption under s.
7(5) Local Government Act 2002.
|
Confirmation of statutory compliance
In accordance
with sections 76 – 79 of the Local Government Act 2002, this report is
approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
|
Attachments | NGĀ
TĀPIRINGA KŌRERO
There are no appendices for
this report
|
Council
30 October 2024
|
|
File No.: 24/732
9.1 Long
Term Plan 2024-44 Monitoring Report October 2024
|
Author(s)
|
Alice Petersen
Support Officer
- Democracy | Āpiha Tautoko - Manapori
|
|
Approved by
|
Monique Davidson
Chief Executive
Officer | Tumuaki
|
Purpose | TE PŪTAKE
1. The
purpose of this report is to present to Council the ongoing monitoring report,
which reflects the progress of those actions and recommendations from the Long
Term Plan 2024 - 44.
This matter
relates to Delivering the Long-Term Plan 2024-44
Delivering the
Long-Term Plan 2024-44
This matter
relates to Pursuing Organisation Excellence
Continuing the
journey of organisational transformation by enabling a culture of service,
excellence and continuous improvement.
RECOMMENDATIONs | NGĀ TAUNAKITANGA
A. That Report 24/732 Long Term Plan 2024-44 Monitoring Report October
2024 be received and noted.
bACKGROUND | hE
KŌRERO TŪĀPAPA
2. During
deliberations for the Long Term Plan 2022-2044, Council gave direction on a
number of actions and recommendations, which are recorded in the attached
monitoring report.
3. It
is intended for this report to be presented to Council on a quarterly basis.
·
|
Confirmation of statutory compliance
In accordance
with sections 76 – 79 of the Local Government Act 2002, this report is
approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
|
Attachments | NGĀ
TĀPIRINGA KŌRERO
|
No.
|
Title
|
Page
|
|
a⇩
|
Long Term Plan 2024-44 Actions
Monitoring Report - October 2024
|
540
|
|
Council
30 October 2024
|
|
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Long Term Plan 2024-44 Monitoring
Report October 2024
Attachment: Long Term Plan 2024-44 Actions
Monitoring Report - October 2024
Page: 1
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Long Term Plan 2024-44 Monitoring
Report October 2024
Attachment: Long Term Plan 2024-44 Actions
Monitoring Report - October 2024
Page: 2
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Long Term Plan 2024-44 Monitoring
Report October 2024
Attachment: Long Term Plan 2024-44 Actions
Monitoring Report - October 2024
Page: 3
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Long Term Plan 2024-44 Monitoring
Report October 2024
Attachment: Long Term Plan 2024-44 Actions
Monitoring Report - October 2024
Page: 4
|
Council
30 October 2024
|
|
File
No.: 24/733
9.2 Council
Resolution and Actions Monitoring Report October 2024
|
Author(s)
|
Alice Petersen
Support Officer
- Democracy | Āpiha Tautoko - Manapori
|
|
Approved by
|
Monique Davidson
Chief Executive
Officer | Tumuaki
|
Purpose
|
TE PŪTAKE
1. The
purpose of this report is to present to Council the updated monitoring report
covering resolutions and requested actions from previous meetings of Council.
This matter relates
to Pursuing Organisation Excellence
Continuing the
journey of organisational transformation by enabling a culture of service,
excellence and continuous improvement.
RECOMMENDATIONs | NGĀ TAUNAKITANGA
A. That Report 24/733 Council Resolution and Actions Monitoring Report
October 2024 be received and noted.
·
|
Confirmation of statutory compliance
In accordance
with sections 76 – 79 of the Local Government Act 2002, this report is
approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
|
Attachments | NGĀ
TĀPIRINGA KŌRERO
|
No.
|
Title
|
Page
|
|
a⇩
|
Council Actions Monitoring
Report - October 2024
|
546
|
|
Council
30 October 2024
|
|
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Council Resolution and Actions
Monitoring Report October 2024
Attachment: Council Actions Monitoring
Report - October 2024
Page: 1
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Council Resolution and Actions
Monitoring Report October 2024
Attachment: Council Actions Monitoring
Report - October 2024
Page: 2
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Council Resolution and Actions
Monitoring Report October 2024
Attachment: Council Actions Monitoring
Report - October 2024
Page: 3
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Council Resolution and Actions
Monitoring Report October 2024
Attachment: Council Actions Monitoring
Report - October 2024
Page: 4
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Council Resolution and Actions
Monitoring Report October 2024
Attachment: Council Actions Monitoring
Report - October 2024
Page: 5
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Council Resolution and Actions
Monitoring Report October 2024
Attachment: Council Actions Monitoring
Report - October 2024
Page: 6
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Council Resolution and Actions
Monitoring Report October 2024
Attachment: Council Actions Monitoring
Report - October 2024
Page: 7
|
Council
30 October 2024
|
|
File
No.: 24/761
9.3 Horowhenua
District Council Organisation Performance Report October 2024
|
Author(s)
|
Ashley Huria
Business
Performance Manager | Tumu Tutukinga Pakihi
|
|
|
Sue Fifita-Tovo
Executive
Officer | Āpiha Mātāmua
|
|
Approved by
|
Monique Davidson
Chief Executive
Officer | Tumuaki
|
Purpose | TE PŪTAKE
1. This
report presents the Horowhenua District Council Organisation Performance Report
for October 2024.
This matter
relates to Pursuing Organisation Excellence
Continuing the
journey of organisational transformation by enabling a culture of service,
excellence and continuous improvement.
RECOMMENDATION NGĀ | TAUNAKITANGA
A. That Report Horowhenua District Council Organisation Performance
Report October 2024 be received and noted.
bACKGROUND | hE
KŌRERO TŪĀPAPA
2. The
full Organisation Performance Report is prepared for every second full Council
meeting and aims to provide a comprehensive overview of the activities of each
of the five groups within Council, a financial summary report and reporting
against each of the Statement of Service Performance (SSPs) and Organisation
Performance Measures (OPMs).
3. The
report aligns with the Council 2024/25 Plan on a Page which was adopted in July
2024, and reports on the status of each of the top priorities identified by
Council.
DISCUSSION | HE MATAPAKINGA
4. The
intent of the report is to prompt open, transparent and constructive discussion
both around the Council table and within the community. It is a record of work
undertaken by the organisational arm of Council and outlines progress against
actions which align with the Council's vision and the community's expectations.
·
|
Confirmation of statutory compliance
In accordance
with sections 76 – 79 of the Local Government Act 2002, this report is
approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
|
Attachments | NGĀ
TĀPIRINGA KŌRERO
|
No.
|
Title
|
Page
|
|
a⇩
|
Organisation Performance Report
- October 2024
|
555
|
|
Council
30 October 2024
|
|
This page is a placeholder for a single
page of a PDF attachment. It will be replaced by the actual PDF page when the
PDF version of this document is generated.
Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 1
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 2
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 3
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 4
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 5
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 6
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 7
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 8
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Report: Horowhenua District Council Organisation
Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 9
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 10
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 11
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 12
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 13
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 14
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 15
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 16
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 17
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 18
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 19
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 20
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 21
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 22
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 23
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 24
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 25
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 26
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 27
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 28
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 29
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 30
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 31
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 32
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 33
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 34
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 35
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 36
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 37
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 38
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 39
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 40
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 41
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 42
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 43
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 44
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 45
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 46
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 47
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Report: Horowhenua District Council Organisation
Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 48
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 49
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 50
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 51
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 52
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 53
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 54
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 55
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 56
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 57
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 58
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 59
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 60
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 61
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 62
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 63
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 64
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 65
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 66
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 67
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 68
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 69
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 70
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 71
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 72
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 73
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 74
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 75
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 76
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 77
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Report: Horowhenua District Council Organisation
Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 78
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 79
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 80
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 81
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 82
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 83
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 84
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 85
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 86
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 87
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 88
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 89
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 90
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 91
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 92
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 93
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 94
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 95
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 96
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 97
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 98
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 99
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 100
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 101
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 102
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 103
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 104
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 105
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 106
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 107
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Report: Horowhenua District Council
Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 108
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 109
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 110
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
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Organisation Performance Report October 2024
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Organisation Performance Report October 2024
Attachment: Organisation Performance Report
- October 2024
Page: 114
|
Council
30 October 2024
|
|
File No.: 24/713
10.1 Proceedings
of the Te Awahou Foxton Community Board 30 September 2024
|
Author(s)
|
Alice Petersen
Support Officer
- Democracy | Āpiha Tautoko - Manapori
|
|
Approved by
|
Monique Davidson
Chief Executive
Officer | Tumuaki
|
Purpose | TE PŪTAKE
1. To
present to the Council the minutes of the Te Awahou Foxton Community Board
meeting held on 30 September 2024.
This matter does
not relate to a current Council priority.
RECOMMENDATIONs | NGĀ TAUNAKITANGA
A. That Report 24/713 Proceedings of the Te Awahou Foxton Community
Board 30 September 2024 and the minutes be received and noted.
B. That the Council enters into a new Deed of Lease with Foxton
Beach Community Centre Incorporated for 9866m2, across two titles on
Seabury Ave, Foxton, for a 20 year term with the right of renewal with the
annual rent to be $200 per annum and a rent review every three years as per the
Policy.
Discussion | HE MATAPAKINGA
2. The
following items considered by the Te Awahou Foxton Community Board meeting held
on the 30 September 2024 will require further
consideration by the Horowhenua District Council.
2.1.
|
|
Resolution
Number TAFCB/2024/1
MOVED by Mrs Fox, seconded Mr
Roache:
3.3 That
Te Awahou Foxton Community Board recommends Council enters into a new Deed of
Lease with Foxton Beach Community Centre Incorporated for 9866m2,
across two titles on Seabury Ave, Foxton, for a 20 year term with the right
of renewal with the annual rent to be $200 per annum and a rent review every
three years as per the Policy.
Carried
|
3. The
report which went to the Board to consider this recommendation is attached as
appendix A.
|
Confirmation of statutory compliance
In accordance
with sections 76 – 79 of the Local Government Act 2002, this report is
approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
|
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Foxton Community Centre Lease - Te
Awahou Foxton Community Board Report - 30 September 2024
|
671
|
|
Council
30 October 2024
|
|
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 1
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 2
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 3
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 4
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 5
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 6
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 7
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 8
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 9
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 10
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 11
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 12
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 13
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 14
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 15
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 16
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 17
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 18
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 19
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 20
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 21
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 22
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 23
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Report: Proceedings of the Te Awahou Foxton
Community Board 30 September 2024
Attachment: Foxton Community Centre Lease -
Te Awahou Foxton Community Board Report - 30 September 2024
Page: 24
|
Te Awahou Foxton
Community Board
30 September
2024
|
|
|
Te Awahou Foxton Community Board
OPEN MINUTES
UNCONFIRMED
|
Minutes of
a meeting of the Te Awahou Foxton Community Board held in the Te Awahou Nieuwe
Stroom, 92 Main Street, Foxton on Monday 30 September 2024 at 6:00 pm.
present
|
Chairperson
|
Mr John Girling
|
|
|
Deputy Chairperson
|
Mr Trevor Chambers
|
|
|
Members
|
Mrs Nola Fox
|
|
|
|
Mr David Roache
|
|
|
|
Mr Brett Russell
|
|
|
|
Councillor David Allan
|
|
IN ATTENDANCE
|
Reporting Officer
|
Brent Harvey
|
Acting Chief Executive
|
|
|
Lacey Winiata
|
Parks and Property Manger
|
|
|
Robyn Ryder
|
Strategic Projects Coordinator
|
|
|
Susan Philp
|
Strategic Projects Manager
|
|
|
Ashley Huria
|
Business Performance Manager
|
|
Meeting Secretary
|
Alice Petersen
|
Democracy Support Officer
|
1 Apologies
There were no
apologies.
2 Public Participation
Lyal Brenton
spoke to 7.1 - Foxton Beach Community Centre Lease
3 Late Items
There was no late items.
4 Declaration
of Interest
Members are
reminded of their obligation to declare any conflicts of interest they might
have in respect of the items on this Agenda.
5 Confirmation
of Minutes
|
Resolution Number
TAFCB/2024/59
MOVED by Mr
Girling, seconded Mrs Fox:
That the
minutes of the meeting of the Te Awahou Foxton Community Board held on
Monday, 19 August 2024, be confirmed as a true and correct record.
Carried
|
6 Elected
Members Reports
|
6.1
|
Chairperson's Report - September 2024
|
|
|
This
report presented to Te Awahou Foxton Community Board the Chairperson’s
report highlighting matters of interest to the Community Board area.
|
|
|
Resolution
Number TAFCB/2024/60
MOVED by Mr Girling, seconded
Mr Chambers:
2.1 That Report
24/674 Chairperson's Report - September 2024 be received.
Carried
|
|
|
Chairperson Mr Girling highlighted the trip to Whanganui
as positive noting the ongoing Foxton Beach Endowment Fund Policy Review
including upcoming workshop.
Mr Girling also highlighted the ongoing work for improving
drainage and flood protection particularly for Purcell Street through the
Resilience Project.
|
|
6.2
|
Community Board Member Report - Nola Fox
|
|
|
This
report presented to Te Awahou Foxton Community Board matters relating to the
Te Awahou Foxton Community Board area.
|
|
|
Resolution
Number TAFCB/2024/61
MOVED by Mrs Fox, seconded Mr
Roache:
2.1 That Report
24/668 Community Board Member Report - Nola Fox be received.
Carried
|
|
|
Board Member Nola Fox briefly spoke to her report and
reiterated her support for the Foxton Beach Community Centre and the work
they do.
|
|
6.3
|
Community Board Member Report - Brett Russell
|
|
|
This
report updated the Community Board on the activities of Community Board
Member Brett Russell.
|
|
|
Resolution
Number TAFCB/2024/62
MOVED by Mr Russell, seconded
Mr Roache:
2.1 That Report
24/673 Community Board Member Report - Brett Russell be received.
Carried
|
|
|
Board Member Brett Russell spoke to his report acknowledged the work for the
Horowhenua Community Camera Trust and the Manawatū Estuary Trust. Mr
Russell highlighting that Wildlife Foxton Trust has moved premises.
Board Member Nola Fox offered some clarity that Wildlife
Foxton Trust will be sharing new premises with the Senior
Citizens Club and that since the report was written, subsequent information
has informed the Trust that no permit is required for plants.
|
|
6.4
|
Community Board Member Report - Trevor Chambers
|
|
|
This
report presented to the Board a community petition in relation to
Lady’s Mile traffic.
|
|
|
Resolution Number TAFCB/2024/63
MOVED by Mr Roache, seconded
Mr Russell:
2.1 That Report
24/675 Community Board Member Report - Trevor Chambers be received.
2.2 That
this matter or decision be recognised as not significant in terms of s76 of
the Local Government Act 2002.
Carried
|
|
|
Board Member Trevor Chambers spoke to the report
acknowledging that residents of Lady’s Mile are concerned of
speed that traffic travel along Lady’s Mile and are requesting action.
The table discussed possible ideas like speed bumps or
rumble strips acknowledging that budget will be an issue but wanted Council
to look at all options.
|
|
|
Resolution Number TAFCB/2024/64
MOVED by Cr Allan, seconded
Mrs Fox:
That Te Awahou Foxton Community Board request that
officers report back to the next Board meeting on 11 November 2024 on speed
management options for Lady’s Mile, Foxton.
Carried
|
7 Reports
|
7.1
|
Foxton Beach Community Centre Lease
|
|
|
This
report informed Te Awahou Foxton Community Board of a proposed deed of lease
for the Foxton Beach Community Centre Incorporated for 9866m2,
across two titles on Seabury Ave, Foxton, for a 20 year term and sought the
Board’s recommendation to Council.
|
|
|
Resolution
Number TAFCB/2024/65
MOVED by Mr Russell, seconded
Mrs Fox:
3.1 That
Report 24/587 Foxton Beach Community Centre Lease be received.
3.2 That
this matter or decision is recognised as not
significant in terms of S76 of the Local Government Act.
Carried
|
|
|
Officers introduced the report highlighting the positive
working relationship between Council and the Community Centre noting the
proposed lease solidifies this relationship and provides certainty to the
Community Centre.
|
|
|
Resolution
Number TAFCB/2024/66
MOVED by Mrs Fox, seconded Mr
Roache:
3.3 That
Te Awahou Foxton Community Board recommends Council enters into a new Deed of
Lease with Foxton Beach Community Centre Incorporated for 9866m2,
across two titles on Seabury Ave, Foxton, for a 20 year term with the right
of renewal with the annual rent to be $200 per annum and a rent review every
three years as per the Policy.
Carried
|
|
7.2
|
Draft Foxton and Foxton Beach Community Plan
|
|
|
This
report was presented to provide an update to Te Awahou Foxton Community Board
on the progress and current status of the draft Community Plan for the Foxton
and Foxton Beach community.
|
|
|
Resolution
Number TAFCB/2024/67
MOVED by Mr Girling, seconded
Mr Roache:
3.1 That
Report 24/660 Draft Foxton and Foxton Beach Community Plan be received.
3.2 That
this matter or decision is recognised as not
significant in terms of S76 of the Local Government Act.
Carried
|
|
|
Officers introduced the report noting the progress so far
and the steps to come with the final draft Draft Foxton and Foxton Beach
Community Plan expected November 2024.
The table provided officers feedback on various aspects on
the plan on the page.
|
|
|
Resolution
Number TAFCB/2024/68
MOVED by Mrs Fox, seconded Mr
Roache:
3.3 That
the Board note the progress on the Foxton and Foxton Beach Community Plan,
and thanked officers for involving the Board in its development.
Carried
|
|
7.3
|
Foxton Beach Endowment Fund Update
|
|
|
1. Purpose
1.1 This
report provides the Board the most recent Foxton Beach Endowment Fund
statement.
|
|
|
Resolution
Number TAFCB/2024/69
MOVED by Mr Girling, seconded
Mr Russell:
2.1 That Report
24/671 Foxton Beach Endowment Fund Update be received.
2.2 That
this matter or decision be recognised as not significant in terms of s76 of
the Local Government Act 2002.
Carried
|
|
|
Officers introduced the report highlighting the trip to
Whanganui and acknowledging the value from visit. Officers also noted that
due to timing there is 2 grants that have been approved and paid but not
shown in this report.
The table discussed seeking clarity on the current
financial position as they move forward so officers will distribute updated
information prior to the next meeting.
|
|
7.4
|
Te Awahou Foxton Community Board - Actions Monitoring Report
August 2024
|
|
|
To
present to Te Awahou Foxton Community Board the updated monitoring report
covering requested actions from previous meetings of the Board.
|
|
|
Resolution Number TAFCB/2024/70
MOVED by Mr
Girling, seconded Mr Russell:
2. Recommendation
2.1 That Report
24/672 Te Awahou Foxton Community Board - Actions Monitoring Report August
2024 be received.
2.2 That
this matter or decision be recognised as not significant in terms of s76 of
the Local Government Act 2002.
Carried
|
|
8 Procedural
motion to exclude the public
|
|
Resolution Number
TAFCB/2024/71
MOVED by Mr Girling, seconded
Mr Roache:
That the public be excluded from the
following part(s) of the proceedings of this meeting.
The general subject of each matter to
be considered while the public is excluded, the reason for passing this
resolution in relation to each matter, and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution follows.
This resolution is made in reliance on
section 48(1)(a) of the Local Government Official Information and Meetings
Act 1987 and the particular interest or interests protected by section 6 or
section 7 of that Act which would be prejudiced by the holding of the whole
or relevant part of the proceedings of the meeting in public, as follows:
C1 Council
Owned Property on Fabrin Street and Nash Parade
|
Reason:
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
|
Interests:
|
s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
|
|
Grounds:
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
|
Plain English Reason:
|
To
further negotiations with the Boys Brigade in respect to the property..
|
The text of
these resolutions is made available to the public who are present at the
meeting and form part of the minutes of the meeting.
Carried
|
6.43pm The
public were excluded.
Resolutions in relation to the confidential
items are recorded in the confidential section of these minutes and are not
publicly available.
7.11 pm There being no further business, the Chairperson declared the
meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF Te Awahou Foxton Community Board HELD
ON
DATE: ...........................
CHAIRPERSON:
|
Council
30 October 2024
|
|
File
No.: 24/724
10.2 Proceedings
of the Community Funding and Recognition Committee 18 September 2024
|
Author(s)
|
Alice Petersen
Support Officer
- Democracy | Āpiha Tautoko - Manapori
|
|
Approved by
|
Monique Davidson
Chief Executive
Officer | Tumuaki
|
Purpose | TE PŪTAKE
1. To
present to the Council the minutes of the Community Funding and Recognition
Committee meeting held on 18 September 2024.
This matter does
not relate to a current Council priority.
RECOMMENDATIONs | NGĀ TAUNAKITANGA
A. That Report 24/724 Proceedings of the Community Funding and
Recognition Committee 18 September 2024 and the minutes be received and noted.
Discussion | HE MATAPAKINGA
2. There
are no items that require further consideration.
|
Confirmation of statutory compliance
In accordance
with sections 76 – 79 of the Local Government Act 2002, this report is
approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
|
Attachments
There are no attachments for this
report.
|
Community
Funding and Recognition Committee
18 September
2024
|
|
|
Community Funding and Recognition
Committee
OPEN MINUTES
UNCONFIRMED
|
Minutes of
a meeting of Community Funding and Recognition Committee held in the Council
Chambers, 126-148 Oxford St, Levin on Wednesday 18 September 2024 at 10:10 am.
present
|
Chairperson
|
Cr Piri-Hira Tukapua
|
|
|
Councillors
|
Cr Rogan Boyle
|
Apology
|
|
|
Cr David Allan
|
|
|
|
Cr Alan Young
|
Apology
|
|
|
Cr Nina Hori Te Pa
|
|
|
|
His Worship the Mayor Bernie Wanden
|
|
IN ATTENDANCE
|
Reporting Officer
|
Mark Hammond
|
Community Facilities & Services
Manager
|
|
|
Julia Atkins
|
Community Development Lead
|
|
Meeting Secretary
|
Emma Gowan
|
Community Development Advisor
|
1 Apologies
|
Apology
|
|
Resolution
number CFARC/2024/11
MOVED by Cr
Allan, seconded Cr Wanden:
That the
apology from Councillors Boyle and Young be accepted.
CARRIED
|
2 Public Participation
There was no
public participation.
3 Late Items
There were no later items.
4 Declaration
of Interest
Councillor
Piri-Hira Tukapua declared a conflict of interest in relation to application
from Kawhiu Marae and did not take part in debate or discussion of this item.
His Worship the
Mayor Bernie Wanden declared a conflict of interest in relation to application
from Literacy Aotearoa and did not take part in debate or discussion of this
item.
Councillor Nina
Hori Te Pa declared a conflict of interest in relation to applications from
Levin Wanderers and Muaūpoko Tribal Authority and did not take part in debate
or discussion of this item.
5 Confirmation
of Minutes
|
Resolution Number
CFARC/2024/12
MOVED by Cr
Allan, seconded Mayor Wanden:
That the
minutes of the meeting of the Community Funding and Recognition Committee
held on Wednesday, 3 July 2024, be confirmed as a true and correct record.
Carried
|
6 Reports
for Decision
|
6.1
|
Urupā Fund: Proposed Approach and Criteria
|
|
|
This report was
presented for the Community Funding and Recognition Committee to review
and approve the proposed approach to the newly established Urupā Fund
for the 2024-2025 financial year.
|
|
|
Resolution
Number CFARC/2024/13
MOVED by Cr Tukapua, seconded
Cr Hori Te Pa:
2.1 That
Report 24/641 Urupā Fund: Proposed Approach and Criteria be received.
2.2 That
this matter or decision is recognised as not
significant in terms of S76 of the Local Government Act.
Carried
|
|
|
Resolution
Number CFARC/2024/14
MOVED by Cr Allan, seconded
Mayor Wanden:
2.3 That
the Committee approves the recommendations proposed by Council Officers,
including equal distribution of $24,000 of urupā funding to the 12
marae, as listed of Horowhenua, representing $2,000 each.
2.4 That
the Committee approves the establishment of a contestable fund for
Whānau Urupā of $6,000 opening in Round 2 of the 2024/25 grants and
funding programme.
Carried
|
|
8 Procedural
motion to exclude the public
|
|
Resolution Number CFARC/2024/15
MOVED by Cr Hori Te Pa,
seconded Cr Allan:
That the public be excluded from the
following part(s) of the proceedings of this meeting.
The general subject of each matter to
be considered while the public is excluded, the reason for passing this
resolution in relation to each matter, and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution follows.
This resolution is made in reliance on
section 48(1)(a) of the Local Government Official Information and Meetings
Act 1987 and the particular interest or interests protected by section 6 or
section 7 of that Act which would be prejudiced by the holding of the whole
or relevant part of the proceedings of the meeting in public, as follows:
C1 Operations
and Small Assets Fund 2024/2025
|
Reason:
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
|
Interests:
|
s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
|
|
Grounds:
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
|
Plain English Reason:
|
This
report includes funding applicant details, including bank account details,
names and addresses which is not in the public interest to disclose.
The names of successful applicants and thier projects will be released
after this meeting.
|
C2 Community
Events and Programmes Fund 2024-2025
|
Reason:
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
|
Interests:
|
s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
|
|
Grounds:
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
|
Plain English Reason:
|
This
report includes funding applicant details, including bank account details,
names and addresses which is not in the public interest to disclose.
The names of successful applicants and thier projects will be released
after this meeting.
|
C3 Horowhenua
Rural Halls Fund 2024-2025
|
Reason:
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
|
Interests:
|
s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
|
|
Grounds:
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
|
Plain English Reason:
|
These
applications include details of possible contract values for proposed works
which is provided within the application for funding.
|
The text of
these resolutions is made available to the public who are present at the
meeting and form part of the minutes of the meeting.
Carried
|
10.40 am The public were
excluded.
The meeting come out of in-committee
business at 12.15pm and having resolved to do so, release the following minutes
from in-committee business:
|
C1
|
Operations
and Small Assets Fund 2024/2025
|
|
|
This
report was presented to discuss applications received for the Operations and
Small Assets Fund 2024/2025 and decide funding allocations.
|
|
|
Resolution Number CFARC/2024/5
MOVED by Cr Hori Te Pa,
seconded Cr Allan:
2.1 That Report
24/605 Operations and Small Assets Fund 2024/2025 be received.
2.2 That this
matter or decision is recognised as not significant in terms of S76 of the
Local Government Act..
Carried
|
|
|
Resolution Number CFARC/2024/6
MOVED by Cr Hori Te Pa,
seconded Cr Allan:
2.3 That the Committee approve the following grants for the
Operations and Small Assets Fund:
|
Applicant:
|
Amount
awarded:
|
|
Horowhenua
Art Society Incorporated
|
$2,000.00
|
|
Lifegate Network Trust Board t/a Hope Hub
|
$1,800.00
|
|
The
Hearing Association Horowhenua Branch Incorporated
|
$1,500.00
|
|
Pounamu
Country Music Club
|
$1,000.00
|
|
ChangeMakers
Resettlement Forum (Levin Branch)
|
$500.00
|
|
Samaritans
of Horowhenua Incorporated
|
$,3000.00
|
|
Birthright
Levin
|
$4,000.00
|
|
The
National Museum of Audio Visual Arts & Science of NZ Trust Inc
|
$500.00
|
|
Contact
Incorporated
|
$2,000.00
|
|
Tokomaru
Early Childhood Centre
|
$1,000.00
|
|
Hapai Te
Hapori
|
$2,000.00
|
|
St Vincent
de Paul Society Levin Conference
|
$3,000.00
|
|
Ngawakahiamoe
Bush Trust
|
$2,000.00
|
|
Levin
Wanderers Rugby Football & Sports Club
|
$500.00
|
|
Kawiu
Marae Trust
|
$1,500.00
|
|
Parkinson’s
New Zealand
|
$2,000.00
|
|
Epilepsy
New Zealand
|
$1,000.00
|
|
Tokomaru
Opiki Community Support and Civil Defence Group Inc
|
$200.00
|
|
Horowhenua
Breathe Easy Support Group
|
$1,000.00
|
|
Sing Out
Levin Community Choir
|
$1,000.00
|
|
Legacy
Centre Levin
|
$1,000.00
|
|
Horowhenua
– Kapiti Maori Wardens
|
$3,000.00
|
|
Literacy
Aotearoa Levin
|
$2,000.00
|
|
Wildlife
Foxton Trust
|
$500.00
|
|
Menzshed
Foxton
|
$1,000.00
|
|
Te Awahou
Kai
|
$2,000.00
|
|
Levin
Riding for the Disabled Association Incorporated
|
$1,500.00
|
|
Contact
Incorporated
|
$500.00
|
|
Horowhenua
District Health Transportation Trust
|
$5,000.00
|
Carried
|
|
|
Resolution
Number CFARC/2024/7
MOVED by Cr
Tukapua, seconded Cr Allan:
2.4 That these minutes be released from Public Excluded
business at the close of this meeting.
Carried
|
|
C2
|
Community
Events and Programmes Fund 2024-2025
|
|
|
1. Purpose
This report was presented to discuss
applications received in Round 1 of the Community Events and Programmes Fund
2024-25 and decide on funding allocations.
|
|
|
Resolution Number CFARC/2024/8
MOVED by
Mayor Wanden, seconded Cr Hori Te Pa:
2.1 That
Report 24/604 Community Events and Programmes Fund 2024-2025 be received.
2.2 That
this matter or decision is recognised as not significant in terms of S76 of
the Local Government Act.
Carried
|
|
|
Resolution
Number CFARC/2024/9
MOVED by
Mayor Wanden, seconded Cr Hori Te Pa:
2.3 That the Committee approve the following
grants from the Community Events and Programmes Fund.
|
Applicant:
|
Amount
awarded:
|
|
Levin
Gymsports Inc
|
$700.00
|
|
Levin and
Districts Brass Band Inc
|
$4,000.00
|
|
Youthline
(CN) Central North Island Incorporated
|
$2,400.00
|
|
Hapai Te
Hapori
|
$1,010.00
|
|
Age
Concern Horowhenua
|
$2,640.00
|
|
Legacy
Centre Levin
|
$2,500.00
|
|
Hobbies
and Craft Expo
|
$1,500.00
|
|
Horowhenua
District Neighbourhood Support
|
$4,000.00
|
|
Lisa Hicks
|
$1,000.00
|
|
Special
Olympics Horowhenua
|
$1,200.00
|
|
Town and
Country Quilters Inc
|
$400.00
|
|
Te Roopu
Kahuihuinga o Nga Pakeke
|
$3,000.00
|
|
Horowhenua
SuperGrans trading as Skills4Living
|
$3,700.00
|
|
Encounter
Christian Centre Levin
|
$,3000.00
|
|
Katrina
Laracy
|
$950.00
|
|
Manakau
Medieval Market
|
$1,500.00
|
|
Muaūpoko Tribal Authority
|
$2,500.00
|
|
Pasifika
for Tomorrow
|
$4,000.00
|
Carried
|
|
|
Resolution
Number CFARC/2024/10
MOVED by Cr
Tukapua, seconded Cr Hori Te Pa:
2.4 That
these minutes be released from Public Excluded business at the close of this
meeting.
Carried
|
|
C3
|
Horowhenua
Rural Halls Fund 2024-2025
|
|
|
1. Purpose
This report
was presented to discuss applications received for the Horowhenua Rural Halls
Fund 2024-25 and decide funding allocations.
|
|
|
Resolution
Number CFARC/2024/11
MOVED by Cr Tukapua, seconded
Cr Hori Te Pa:
2.1 That
Report 24/603 Horowhenua Rural Halls Fund 2024-2025 be received.
2.2 That
this matter or decision is recognised as not significant in terms of S76 of
the Local Government Act
Carried
|
|
|
2.3 That
the Committee approve the following grants from the Rural Halls Fund.
|
Applicant:
|
Amount
awarded:
|
|
Ohau
Community Hall Society
|
$4,700.00
|
|
Koputaroa
Hall Society
|
$6,300.00
|
|
Tokomaru
Hall Society Inc
|
$19,000.00
|
|
|
|
Resolution
Number CFARC/2024/12
MOVED by Cr
Tukapua, seconded Cr Hori Te Pa:
2.4 That
these minutes be released from Public Excluded business at the close of this
meeting.
Carried
|
12.15 pm There being no further business, the Chairperson declared the
meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF Community Funding and Recognition Committee
HELD ON
DATE: ...........................
CHAIRPERSON:
12.15 pm There being no further business, the Chairperson declared the
meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF Community Funding and Recognition Committee
HELD ON
DATE: ...........................
CHAIRPERSON:
|
Council
30 October 2024
|
|
File
No.: 24/725
10.3 Proceedings
of the Community Funding and Recognition Committee 25 September 2024
|
Author(s)
|
Alice Petersen
Support Officer
- Democracy | Āpiha Tautoko - Manapori
|
|
Approved by
|
Monique Davidson
Chief Executive
Officer | Tumuaki
|
Purpose | TE PŪTAKE
1. To
present to the Council the minutes of the Community Funding and Recognition
Committee meeting held on 25 September 2024.
This matter does
not relate to a current Council priority.
RECOMMENDATIONs | NGĀ TAUNAKITANGA
A. That Report 24/725 Proceedings of the Community Funding and
Recognition Committee 25 September 2024 and the minutes be received and noted.
Discussion | HE MATAPAKINGA
2. There
are no items that require further consideration.
|
Confirmation of statutory compliance
In accordance
with sections 76 – 79 of the Local Government Act 2002, this report is
approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
|
Attachments
There are no attachments for this
report.
|
Community
Funding and Recognition Committee
25 September
2024
|
|
|
Community Funding and Recognition
Committee
OPEN MINUTES
UNCONFIRMED
|
Minutes of
a meeting of Community Funding and Recognition Committee held in the Council
Chambers, 126-148 Oxford St, Levin on Wednesday 25 September 2024 at 10:10 am.
present
|
Chairperson
|
Cr Piri-Hira Tukapua
|
|
|
Councillors
|
Cr Rogan Boyle
|
|
|
|
Cr David Allan
|
|
|
|
Cr Alan Young
|
|
|
|
Cr Nina Hori Te Pa
|
|
|
|
His Worship the Mayor Bernie Wanden
|
|
|
|
|
|
IN ATTENDANCE
|
Reporting Officer
|
Mark Hammond
|
Community Facilities and Services Manager
|
|
Reporting Officer
|
Sue Fifita-Tovo
|
Executive Officer
|
|
Meeting Secretary
|
Emma Gowan
|
Community Development Advisor
|
1 Apologies
There were no
apologies.
2 Public Participation
There was no
public apologies.
3 Late Items
There were no late items.
4 Declaration
of Interest
Members are
reminded of their obligation to declare any conflicts of interest in writing
they might have in respect of the items on this Agenda.
5 Confirmation
of Minutes
There was no
confirmation of minutes.
|
6 Procedural
motion to exclude the public
|
|
That the public be excluded from the
following part(s) of the proceedings of this meeting.
The general subject of each matter to
be considered while the public is excluded, the reason for passing this
resolution in relation to each matter, and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution follows.
This resolution is made in reliance on
section 48(1)(a) of the Local Government Official Information and Meetings
Act 1987 and the particular interest or interests protected by section 6 or
section 7 of that Act which would be prejudiced by the holding of the whole
or relevant part of the proceedings of the meeting in public, as follows:
C1 Civic
and Youth Excellence Award Nominations 2024
|
Reason:
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
|
Interests:
|
s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
|
|
Grounds:
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
|
Plain English Reason:
|
This
report contains applications and nominations for awards which includes
personal details..
|
The text of
these resolutions is made available to the public who are present at the
meeting and form part of the minutes of the meeting.
|
10.15 am The public were
excluded.
Resolutions in relation to the confidential
items are recorded in the confidential section of these minutes and are not
publicly available.
11.11 am There being no further business, the Chairperson declared the
meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF Community Funding and Recognition Committee
HELD ON
DATE: ...........................
CHAIRPERSON:
|
Council
30 October 2024
|
|
File
No.: 24/782
10.4 Proceedings
of the Hearings and Regulatory Committee 9 October 2024
|
Author(s)
|
Grayson Rowse
Principal
Advisor - Democracy | Kaitohutohu Mātāmua - Manapori
|
|
|
Vaimoana Miller
Compliance
Manager | Tumu Tūtohu
|
|
Approved by
|
Monique Davidson
Chief Executive
Officer | Tumuaki
|
Purpose | TE PŪTAKE
1. To
present to the Council the minutes of the Hearings and Regulatory Committee
meeting held on 09 October 2024.
This matter does
not relate to a current Council priority.
RECOMMENDATIONs | NGĀ TAUNAKITANGA
A. That Report 24/782 Proceedings of the Hearings and Regulatory
Committee 9 October 2024 and the minutes be received and noted.
Discussion | HE MATAPAKINGA
2. Submissions
to the draft Land Transport Bylaw 2024 and draft Public Places Bylaw 2024 were
considered by the Hearings and Regulatory Committee at its meeting on 9 October
2024.
Draft Land Transport
Bylaw 2024
3. In
relation to the submissions received and considered for the draft Land
Transport Bylaw, the recommendations in section 4.1 to 4.7 of this report were
made by resolution of the Hearings and Regulatory Committee to be incorporated
into the final draft Land Transport Bylaw 2024.
4. In
a separate report on today’s agenda, Council will consider the adoption
of the final draft bylaw incorporating these changes, giving effect to the
following recommendations made by the Committee;
4.1. The Committee
recommend retaining the current shared pathway provisions, excluding horse
riding to ensure the safety, cleanliness, and enjoyment for all existing users,
HARCC/2024/3;
4.2. The Committee
recommend retaining the proposed berm parking ban, with possible exceptions for
specific events and areas, while investing in alternative parking solutions for
high-demand areas, HARCC/2024/4;
4.3. The Committee
recommend maintaining current policies regarding roadside grazing and unformed
roads, without designating one side for specific recreational use, due to
budgetary and practical constraints, HARCC/2024/5;
4.4. The Committee
recommend Council adopt the changes to the pay-by-plate and installation of new
P120 carparks as proposed, HARCC/2024/6;
4.5. The Committee
recommend retaining current bylaw provisions as they provide the necessary
regulatory framework, with enforcement continuing to follow the existing
operational policy, HARCC/2024/7;
4.6. The Committee
recommend no changes to the bylaw are necessary regarding the bus stop
notification process, as this is managed operationally and can be refined as
part of broader planning and consultation improvements, HARCC/2024/8;
4.7. The Committee
recommends the addition of a Clause 32.7(e) – except as expressly
permitted by Council, HARCC/2024/9;
4.8. The
Committee recommends Council adopt the Land Transport Bylaw 2024, noting the
foregoing resolutions, HARCC/2024/10.
Draft Public Places
Bylaw 2024
5. In
relation to the submissions received and considered to the draft Public Places
Bylaw 2024, the subsequent recommendations in section 6.1 to 6.13 of this
report were made by resolution the Committee to be incorporated into the final
draft Public Places Bylaw 2024.
6. A
separate report will be presented to Council seeking adoption of the bylaw at
the 27 November meeting of Council. The delay in presenting the final draft
Public Places Bylaw 2024 to Council for adoption is to allow Council Officers
enough time to incorporate the recommended changes into the final draft bylaw
before it is tabled. The following recommendations were made by the Committee;
6.1. The
Committee recommend to retain the proposed control mechanisms on vehicle access
to beaches and further designation of access points and public education on
responsible beach use could be prioritised, HARCC/2024/12;
6.2. The Committee note
the Public Places Bylaw is not intended to interfere with customary interests
and rights, HARCC/2024/13;
6.3. The Committee
recommends the removal of the word “walk through” from clause 14.3,
so it is clear that walking access to dunes is maintained, HARCC/2024/14;
6.4. The Committee
recommends Council programmes a comprehensive beach bylaw development in its
2025/26 year, HARCC/2024/15;
6.5. The Committee
recommend adding 13.1a, in deciding if a permit be granted that officers may
seek the views of Fire and Emergency New Zealand, HARCC/2024/16;
6.6. The
Committee endorse the adoption of the proposed smokefree and vapefree
provisions into the bylaw, ensuring clear signage in public areas and at
events; HARCC/2024/17;
6.7. The
Committee recommends Council should maintain the provisions that protect
sensitive environments, and provide public education on the environmental
impact of beach activities; HARCC/2024/18;
6.8. The Committee
recommends Council should maintain existing designated access
points for horses, HARCC/2024/19;
6.9. The
Committee acknowledge the submission from Fire and Emergency NZ and encourage
Officers to work with FENZ to establish clear communications and guidelines,
HARCC/2024/20;
6.10. The
Committee endorse the proposed changes to election signage requirements,
HARCC/2024/21;
6.11. The Committee thanks Health NZ for their submission, HARCC/2024/22;
6.12. The
Committee recommends the addition to s 3 – purpose: protect the natural
environment, and maintain equitable access to public places except where
reasonable controls or restrictions are appropriate, HARCC/2024/23;
6.13. The Committee recommends Council adopt a final version of the
proposed Public Places Bylaw 2024, noting the foregoing resolutions,
HARCC/2024/24.
|
Confirmation of statutory compliance
In accordance
with sections 76 – 79 of the Local Government Act 2002, this report is
approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
|
Attachments
There are no attachments for this report.
|
Hearings and
Regulatory Committee
09 October
2024
|
|
|
Hearings and Regulatory Committee
OPEN MINUTES
UNCONFIRMED
|
Minutes of
a meeting of Hearings and Regulatory Committee held in the Council Chambers,
126-148 Oxford St, Levin on Wednesday 9 October 2024 at 10:00 am.
present
|
Chairperson
|
Deputy Mayor David Allan
|
|
|
Deputy Chairperson
|
Councillor Justin Tamihana
|
|
|
Councillors
|
Councillor Piri-Hira Tukapua
|
|
|
|
Councillor Sam Jennings
|
|
|
|
His Worship The Mayor Bernie Wanden
|
|
|
|
|
|
IN ATTENDANCE
|
Reporting Officer
|
Vaimoana Miller
|
Customer & Compliance Manager
|
|
|
James Wallace
|
Land Transport Manager
|
|
Meeting Secretary
|
Grayson Rowse
|
Principal Advisor – Democracy
|
|
|
Alice Petersen
|
Democracy Support Officer
|
1 Apologies
There were no
apologies.
2 Late Items
There were no late items.
3 Declaration
of Interest
There were no declarations of interest
4 Confirmation
of Minutes
|
Resolution Number
HARCC/2024/1
MOVED by Cr
Jennings, seconded Cr Tukapua:
That the
minutes of the meeting of the Hearings and Regulatory Committee held on
Tuesday, 5 December 2023, be confirmed as a true and correct record
. Carried
|
5 Reports
for Decision
|
5.1
|
Draft Land Transport Bylaw - Hearing of Submissions
|
|
|
This report summarised the submissions received during
consultation on the Draft Land Transport Bylaw 2024 (the Bylaw), and to
provide the platform for the Hearings and Regulatory Committee (the
Committee) in its deliberation on those submissions; and subsequent
recommendation to Council on the final form of the Bylaw.
|
|
|
Officers introduced the report and summarised the submissions
received which focussed primarily on two areas; parking on berms and shared
use paths.
|
|
|
Resolution
Number HARCC/2024/2
MOVED by Cr Jennings, seconded
Cr Tamihana:
A. That Report 24/697 Draft Land Transport Bylaw - Hearing of
Submissions be received.
B. That this matter or decision is recognised as not significant in
terms of S76 of the Local Government Act.
C. That the Committee considers the feedback from submitters and
officers on the Draft Land Transport Bylaw;
Carried
|
|
|
The committee heard from submitters as follows:
Sam Ferguson – discussed the importance of the
process for consulting, notifying, and appealing when bus stops and bus
shelters are established, and the need for better pedestrian access
enforcement.
Councillor P Tukapua declared
a conflict of interest in relation to the submission of Carol Dyer and did
not take part in debate or discussion of this item
Carol Dyer – raised concerns about parking issues on
Bath Street, emphasising the need for yellow lines to improve safety and
access. Requested yellow no-parking signs be painted outside her residence.
Bruce Eccles – Waitārere Beach Progressive and
Rate Payers Association – discussed the definition of a berm and the
need for clear regulations to prevent parking on grassed areas.
Richard Schimpf – addressed the need for multi-use
pathways and concerns about the exclusion of horse riders, questioning the
council's reasoning and urging further research and user surveys. He also
raised concerns about vulnerable road users.
|
|
|
Having heard from the submitters, the committee considered
the recommendations.
Some changes to the wording of the recommendations was
discussed to signal that it was not intended to change existing usage.
Some concern was raised a blanket approach to parking on
berms being inflexible, and that the focus should be on individual cases of
damages being caused.
Officers confirmed that the bylaw would not prohibit
current activities but provide tools for enforcement when necessary.
Debate on the recommendation having been concluded the
committee resolved:
|
|
|
Resolution Number HARCC/2024/3
MOVED by Cr Jennings, seconded
Mayor Wanden:
The Committee recommend retaining
the current shared pathway provisions, excluding horse riding to ensure the
safety, cleanliness, and enjoyment for all existing users.
Carried
|
|
|
Resolution Number HARCC/2024/4
MOVED by Cr Jennings, seconded
Cr Tukapua:
The Committee recommend retaining
the proposed berm parking ban, with possible exceptions for specific events
and areas, while investing in alternative parking solutions for high-demand
areas.
Carried
Cr Tamihana voted against HARCC/2024/4
|
|
|
Consideration of this item was interrupted at 10.57am, to
allow time to hear from submitters on the Draft Public Place By-law. The
Chair noted that members of the public had set aside time in their day to
attend and the meeting and to speak to their submissions
Consideration of this item resumed at 12.02pm
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Resolution Number HARCC/2024/5
MOVED by Cr Jennings, seconded
Mayor Wanden:
The Committee
recommend maintaining current policies regarding roadside grazing and
unformed roads, without designating one side for specific recreational use,
due to budgetary and practical constraints.
Carried
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Resolution Number HARCC/2024/6
MOVED by Cr Tamihana, seconded
Cr Jennings:
That Committee
recommend Council adopt the changes to the pay-by-plate and installation of
new P120 carparks as proposed.
Carried
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Resolution Number HARCC/2024/7
MOVED by Cr Jennings, seconded
Cr Tamihana:
The Committee
recommend retaining current bylaw provisions as they provide the necessary
regulatory framework, with enforcement continuing to follow the existing
operational policy.
Carried
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Councillors sought confirmation that this provision was
enabling of future changes that might be needed.
Officers confirmed that the bylaw provides a framework
around the setting of parking restrictions. This enables Council, via
resolution, to set or change parking restrictions within the district.
Councillors expressed that the bylaw would not work
effectively without enforcement, and suggests that at the next Annual Plan,
Council consider the budgetary requirements to successful implement and
enforce parking restrictions.
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Resolution Number HARCC/2024/8
MOVED by Mayor Wanden,
seconded Cr Allan:
The Committee recommend no changes
to the bylaw are necessary regarding the bus stop notification process, as
this is managed operationally and can be refined as part of broader planning
and consultation improvements.
Carried
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The Committee discussed the wording of the bylaw which
suggested there was a blanket ban on berm parking. Officers advised
this was not the intention, instead the intention was to provide a
mechanism for Council to apply restrictions where berm parking might be
causing a hazard, damage or other nuisance.
The Committee proposed an additional Clause 37E enabling
Council to permit, and consequently to not permit, parking on a berm where
appropriate.
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Resolution Number HARCC/2024/9
MOVED by Cr Jennings, seconded
Cr Tukapua:
The Committee recommends the
addition of a Clause 37E – except as expressly permitted by Council
Carried
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Resolution Number HARCC/2024/10
MOVED by Cr Jennings, seconded
Mayor Wanden:
That the
Committee recommends Council adopt the Land Transport Bylaw 2024, noting the
foregoing resolutions.
Carried
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The Committee noted that some submitters had expressed a
view at the inaccessibility of some of the language in the bylaw, and would
like to see a simplification of language where possible to make bylaws more
easily understood by the public.
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6.2
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Draft Public Places Bylaw - Hearing of Submissions
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This report summarised the submissions received during
consultation on the Draft Public Places Bylaw 2024 (the Bylaw), and provided
a platform for the Hearings and Regulatory Committee (the Committee) in its
deliberation on those submissions; and subsequent recommendation to Council
on the final form of the Bylaw.
This bylaw is made using bylaw-making powers in sections
145 and 146 of the Local Government Act 2002; with provisions made under the
Public Places Act 1998, the Litter Act 1979 and other power vested in the
Council to make bylaws and regulate activities in Public Places.
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Resolution
Number HARCC/2024/11
MOVED by Cr Tukapua, seconded
Cr Jennings:
A. That Report 24/711 Draft Public Places Bylaw - Hearing of
Submissions be received.
B. That this matter or decision is recognised a not significant in
terms of S76 of the Local Government Act.
C. That the Committee considers the feedback from all submitters on
the Draft Public Places Bylaw.
Carried
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Donna Annett-Bright spoke to her submission and emphasised
the importance of beach access for horse riders and fishing, questioning the
blanket restrictions proposed in the bylaw.
Josephine Gutry form Cancer Society Manawatu spoke in
support of Smoke Free and Vape Free environments provisions.
Sophie Campbell spoke to her submission and discussed the
need for clear definitions in the bylaw to prevent vehicle access on beaches
and the importance of protecting the environment.
Bruce Eccles from the Waitārere Beach Progressive and
Ratepayers Association spoke in support of their submission supporting the
bylaw but suggesting amendments to allow for pest control and environmental
restoration activities.
Richard Hammond spoke to his submission raising concerns
about vehicle access for the elderly and special needs, emphasising the
health and safety issues.
Austin Mew spoke to his submission criticising the
proposed bylaw, arguing against unnecessary restrictions and advocating for
freedom of travel.
Councillor J Tamihana
declared a conflict of interest in relation to the submission form the
Manawatū Estuary Management Team and did not take part in debate or
discussion of this item
Brett Russell from the Manawatū Estuary Management
Team spoke to their submission supporting the bylaw but suggesting adding environmental
components and clarifying walking access in the dunes.
Ian Hutchings from the Cross Country Vehicle Club Inc
spoke to their submission supporting the bylaw but noting the bylaw needs to
be supported by active education and enforcement.
Kelvin and Kathryn Lane – Public Places Bylaw
– Manawatu Estuary Trust – concerned about the beach environment.
Concerned about 14.3 – walking access to dunes should be maintained.
Grant Purdle from the New Zealand Four Wheel Drive
Association spoke in support of their submission supporting the bylaw but
suggesting adding protections for the natural environment and traditional
vehicle access.
Sally Daragh from Health NZ, National Public Health
Service spoke to their submission noting support for permit conditions for
smoke free and vape free areas.
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The committee resumed deliberation on the Public Places
Bylaw at 3.08pm.
The committee discussed the scope of the proposed Public
Places Bylaw and sought clarification about whether this bylaw changes
the current arrangements, or was it designed to give Council the tools
necessary to responds to issues that may arise.
Officers confirmed the bylaw was not setting out to change
existing arrangements nor to prohibit access but to manage activity.
The committee focused on refining the proposed bylaw.
Key points included clarifying walking access provisions,
ensuring flexibility in bylaw enforcement, and addressing customary rights
concerns.
The committee recommended maintaining existing designated
horse access points and acknowledged the need for clear communication with
Fire and Emergency New Zealand.
They also discussed the importance of equitable access to
public places and the necessity of public education on environmental impacts.
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Resolution Number HARCC/2024/12
MOVED by Cr Jennings, seconded
Mayor Wanden:
The Committee
retain the proposed control mechanisms on vehicle access to beaches and
further designation of access points and public education on responsible beach
use could be prioritized.
Carried
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The committee discussed the impact of the bylaw on
Māori customary interests and rights
Offices confirmed the bylaw does not impede or infringe
Māori customary rights,
The committee proceeded with the following resolution to
capture this. Offices will incorporate this in to the bylaw
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Resolution Number HARCC/2024/13
MOVED by Cr Tamihana, seconded
Cr Tukapua:
The Committee note the Public
Place Bylaw is not intended to interfere with customary interests and rights
Carried
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The committee discussed the wording of clause 14.3 noting
the current wording might extinguish walking access.
Officers suggested a wording change to rectify this
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Resolution Number HARCC/2024/14
MOVED by Mayor Wanden,
seconded Cr Jennings:
That Committee remove the word
“walk through” from clause 14.3, so it is clear that walking
access to dunes is maintained
Carried
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The committee noted a number of submissions referred to
beach access and beach activities. The committee discussed the
importance for these matters to be fully consulted on and considered.
The committee suggested Council should programme in for
the 2025/26 year a comprehensive beach bylaw.
The Committee noted that the when presented to
Council the bylaw will have a package that includes designations for
accessways.
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Resolution Number HARCC/2024/15
MOVED by Cr Jennings, seconded
Cr Tamihana:
That the Committee recommends
Council programmes a comprehensive beach bylaw development in its 2025/26
year.
Carried
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The committee discussed the submission from Fire and
Emergency New Zealand. Some concerns were raised about the permitting
requirements in some public places, with other concerns raise around the use
of fireworks generally.
Officers suggested a wording change to allow officers to
seek advice from FENZ before granting a permit.
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Resolution Number HARCC/2024/16
MOVED by Cr Jennings, seconded
Cr Tukapua:
That the Committee recommend
adding 13.1a, in deciding if a permit be granted officer may seek the views
of Fire and Emergency
Carried
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Resolution Number HARCC/2024/17
MOVED by Cr Jennings, seconded
Mayor Wanden:
The Committee
endorse the adoption of the proposed smokefree and vapefree provisions,
ensuring clear signage in public areas and at events.
Carried
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The committee discussed the recommendation around
maintaining protection of sensitive areas. Concerns were raised that
this recommendation covers matters already raised, and additional concerns
were raised about the vehicular access.
Officers noted that this recommendation is an
acknowledgement of the view of submitters
It was MOVED by Mayor Wanden,
seconded Cr Tamihana:
Council should
maintain the provisions that protect sensitive environments, including
restrictions on vehicle access, and provide public education on the
environmental impact of beach activities.
During debate, an amendment was MOVED by Cr Jennings;
seconded Cr Tukapua:
That the words “including restrictions on vehicle access” be deleted
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Resolution Number HARCC/2024/18
MOVED by Cr Jennings; seconded Cr Tukapua
Council should
maintain the provisions that protect sensitive environments, and provide
public education on the environmental impact of beach activities.
Carried
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The committee discussed the need for designated access
points for horses to avoid conflicts, and whether there was a need for
separate paths for horses and pedestrians.
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Resolution Number HARCC/2024/19
MOVED by Cr Jennings, seconded
Cr Tamihana:
Council should
maintain existing designated access points for horses.
Carried
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Resolution Number
HARCC/2024/20
MOVED by Cr
Tukapua, seconded Cr Jennings:
The Committee
acknowledge the submission from Fire and Emergency NZ and encourage Officers
to work with FENZ to establish clear communications and guidelines.
Carried
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Resolution
Number HARCC/2024/21
MOVED by Cr
Jennings, seconded Cr Tukapua:
The Committee endorse the proposed
changes to election signage requirements.
Carried
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Resolution Number HARCC/2024/22
MOVED by Cr Jennings, seconded
Cr Tukapua:
The Committee
thanks Health NZ for their submission..
Carried
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Noting earlier discussions, the committee proposed an
amendment to section 3 to add wording capturing the sentiment that access be
maintained to public places, and only restricted when necessary.
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Resolution Number HARCC/2024/23
MOVED by Cr Jennings, seconded
Cr Allan:
That the Committee add to s 3
– purpose: protect the natural environment, and maintain equitable
access to public places except where reasonable controls or restrictions are
appropriate”
Carried
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Resolution Number HARCC/2024/24
MOVED by Cr Jennings, seconded
Mayor Wanden:
That the Committee recommends Council adopt a final version of the
proposed Public Places Bylaw 2024, noting the foregoing resolutions.
Carried
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The committee acknowledged and thanked officers for their
work in preparing this draft and managing the submission process.
The committee also acknowledge and thanked all the
submitters who had taken the read and submit on this bylaw.
The Chair thanked the committee for their work, noting
that despite some contested views around the table, the committee was able to
bring these hearings to conclusion.
And finally, the Chair took time to recognise Cr Piri-Hira
Tukapua, who was attending her last meeting as a member of this
committee. He acknowledged the weight and dedication brought to these
hearings by Cr Tukapua, and the value of her contributions.
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4.17 pm There being no further business, the Chairperson declared the
meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF Hearings and Regulatory Committee HELD
ON
DATE: ...........................
CHAIRPERSON:
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Council
30 October 2024
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Exclusion of the Public : Local Government Official
Information and Meetings Act 1987
The following motion is submitted for consideration:
That the
public be excluded from the following part(s) of the proceedings of this
meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be prejudiced
by the holding of the whole or relevant part of the proceedings of the meeting
in public, as follows:
C1 Council Resolution and Actions Monitoring
Report October 2024
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Reason:
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The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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Interests:
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s7(2)(b)(ii) - The withholding of the information is
necessary to protect information where the making available of the
information would be likely unreasonably to prejudice the commercial position
of the person who supplied or who is the subject of the information.
s7(2)(h) - The withholding of the information is necessary
to enable the local authority to carry out, without prejudice or
disadvantage, commercial activities.
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Grounds:
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s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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Plain English Reason:
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These actions relate to potential or actual sales of
property, and contract negotiations. The public release of these actions at
this time may affect sales prices or disclose negotiation points..
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C2 Ratepayers Request to Reduce Rates - 110
Roslyn Road, Levin
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Reason:
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The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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Interests:
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s7(2)(a) - The withholding of the information is necessary
to protect the privacy of natural persons, including that of a deceased
person.
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Grounds:
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s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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Plain English Reason:
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This report includes private details of an individual rate
payer.
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C3 Ratepayers Request to receive funding to help
reduce the impact of rates - Ngawakahiamoe Bush Trust
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Reason:
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The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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Interests:
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s7(2)(a) - The withholding of the information is necessary
to protect the privacy of natural persons, including that of a deceased
person.
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Grounds:
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s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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Plain English Reason:
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This report includes private details of an individual rate
payer.
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C4 Districtwide Waste and Wastewater Renewals
2024/25
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Reason:
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The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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Interests:
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s7(2)(b)(ii) - The withholding of the information is
necessary to protect information where the making available of the
information would be likely unreasonably to prejudice the commercial position
of the person who supplied or who is the subject of the information.
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Grounds:
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s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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Plain English Reason:
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This report includes discussions regarding third party
contractual information and negotiations.
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C5 Proceedings of the Public Excluded Session of
Te Awahou Foxton Community Board Meeting 30 September 2024
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Reason:
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The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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Interests:
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s7(2)(h) - The withholding of the information is necessary
to enable the local authority to carry out, without prejudice or disadvantage,
commercial activities.
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Grounds:
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s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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Plain English Reason:
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This report contains commericail information that the
release of could harm Council's further negotiations with the Boys Brigade in
respect to the property.
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C6 Proceedings
of the Public Excluded session of the Community Funding and Recognition
Committee 25 September 2024
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Reason:
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The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
|
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Interests:
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s7(2)(a) - The withholding of the information is necessary
to protect the privacy of natural persons, including that of a deceased
person.
|
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Grounds:
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s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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Plain English Reason:
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This report cantains personal details of award nominees
and will be released from public exclusion at the Civic Awards on 12 November
2024.
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123 Kawiu Road, 139 Kawiu Road, 10 Ryder
Crescent, 102 Ryder Crescent, 110A Ryder Crescent, Levin, legally described as
:Lot 1 DP 31808, Pt Lot 1 DP 44134, Pt Lot 1 DP 1966 & Pt Section 25 Block
I Waiopehu Survey District, Lot 1 DP 556637, Lot 1 DP 68012, Lot 2 DP 556637, Lot
2 DP 76134, Lot 3 DP 592975 and Lot 3 DP 55735