Notice is hereby given that an ordinary meeting of the Lake Domain Board will be held on:
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Date: Time: Meeting Room: Venue:
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Thursday 28 November 2024 10:00 am Council
Chambers |
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Horowhenua Lake Domain Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson |
Mr Kevin O'Connor |
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Members |
Mr Charles Rudd |
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Mr Adrian Henare |
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Ms Deanna Rudd |
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Mr Tama-i-uia Ruru |
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Cr Nina Hori Te Pa |
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Cr Jonathan Procter |
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Mayor Bernie Wanden JP |
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Contact Telephone: 06 366 0999 Postal Address: Private Bag 4002, Levin 5540 Email: democracy.services@horowhenua.govt.nz Website: www.horowhenua.govt.nz Full Agendas are available on Council’s website
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Horowhenua Lake Domain Board 28 November 2024 |
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KARAKIA
PROCEDURAL
1 Apologies 5
2 Public Participation 5
3 Late Items 5
4 Declarations of Interest 5
5 Confirmation of Minutes 5
REPORTS
6 Reports
6.1 Ratification of 24 October Meeting Actions 7
6.2 Financial Reports - 2021- 2024 11
6.3 Procedure for Changing or Updating Bylaw 57
6.4 Calendar of Board Meetings for 2025 73
6.5 Geese Control Options
Purpose | Te PŪTAKE
This item is to further discuss geese control options.
6.6 Indentification of Potential Funding Sources to Support Board Priorities
Purpose | Te PŪTAKE
This item is to further discuss potential avenues to secure financial support for the work of the Board.
6.7 General Business
Purpose | Te PŪTAKE
An opportunity for Board members to raise for awareness any other matters not on the agenda.
Karakia
Notification of a request to speak is required by 12 noon on the day before the meeting by phoning 06 366 0999 or emailing public.participation@horowhenua.govt.nz.
To consider, and if thought fit, to pass a resolution to permit the Council to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.
Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:
(i) The reason why the item was not on the Agenda, and
(ii) The reason why the discussion of this item cannot be delayed until a subsequent meeting.
Members are reminded of their obligation to declare any conflicts of interest they might have in respect of the items on this Agenda.
Meeting minutes Lake Domain Board, 17 September 2024
Recommendations
That the meeting minutes of Horowhenua Lake Domain Board, 17 September 2024 be accepted as a true and correct record.
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28 November 2024 |
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File No.: 24/890
6.1 Ratification
of 24 October Meeting Actions
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Author(s) |
Grayson Rowse Principal Advisor - Democracy | Kaitohutohu Mātāmua - Manapori |
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Approved by |
Kevin O'Connor Chairperson - Horowhenua Lake Domain Board |
Purpose | TE PŪTAKE
1. This report notes the content and actions of the informal meeting of the Board on 24 October 2024, and ratifies the actions taken
RECOMMENDATION | NGĀ TAUNAKITANGA
A. That Report 24/890 Ratification of 24 October Meeting Actions be received and noted.
C. That the Board accepts that actions taken as a result of the meeting on 24 October 2024 were necessary in the circumstances and so ratifies those actions.
bACKGROUND | hE KŌRERO TŪĀPAPA
2. Following an unexpected death in one of the buildings on the Domain, and a subsequent unexplained fire that razed that building, an urgent meeting was called involving the Board members who were available, Council officers, iwi members, Lake Trustees,: Police and other interested parties.
3. A number of actions were agreed as part of that meeting, and are included in the notes of that meeting attached to this report.
DISCUSSION | HE MATAPAKINGA
4. These meting notes are presented to the Board for their awareness and for noting in the records of the Board.
Attachments | NGĀ TĀPIRINGA KŌRERO
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No. |
Title |
Page |
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a⇩ |
Meeting notes - Lake Domain - 24 October 2024 |
8 |
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28 November 2024 |
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Report: Ratification of 24 October Meeting Actions
Attachment: Meeting notes - Lake Domain - 24 October 2024
Page: 1
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Report: Ratification of 24 October Meeting Actions
Attachment: Meeting notes - Lake Domain - 24 October 2024
Page: 2
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28 November 2024 |
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File No.: 24/882
6.2 Financial Reports - 2021- 2024
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Author(s) |
Grayson Rowse Principal Advisor - Democracy | Kaitohutohu Mātāmua - Manapori |
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Approved by |
Kevin O'Connor Chairperson - Horowhenua Lake Domain Board |
Purpose | TE PŪTAKE
1. This report presents recent financial reports to the incoming Board for their information and discussion.
RECOMMENDATION | NGĀ TAUNAKITANGA
A. That Report 24/882 Financial Reports - 2021- 2024 be received and noted.
bACKGROUND | hE KŌRERO TŪĀPAPA
2. The Board has requested an update on its financial position.
3. Attached are the annual financial reports for 2021, 2022, 2023 and 2024.
4. The latest report shows a cash balance as at 30 June 2024 of $71 861.
Attachments | NGĀ TĀPIRINGA KŌRERO
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No. |
Title |
Page |
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a⇩ |
2021 HLDB Annual Accounts |
12 |
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b⇩ |
2022 HLDB Annual Accounts |
23 |
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c⇩ |
2023 HLDB Annual Accounts |
34 |
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d⇩ |
2024 HLDB Annual Accounts |
45 |
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28 November 2024 |
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Report: Financial Reports - 2021- 2024
Attachment: 2021 HLDB Annual Accounts
Page: 1
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Report: Financial Reports - 2021- 2024
Attachment: 2021 HLDB Annual Accounts
Page: 2
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Report: Financial Reports - 2021- 2024
Attachment: 2021 HLDB Annual Accounts
Page: 3
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Report: Financial Reports - 2021- 2024
Attachment: 2021 HLDB Annual Accounts
Page: 4
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Report: Financial Reports - 2021- 2024
Attachment: 2021 HLDB Annual Accounts
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Report: Financial Reports - 2021- 2024
Attachment: 2021 HLDB Annual Accounts
Page: 6
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Report: Financial Reports - 2021- 2024
Attachment: 2021 HLDB Annual Accounts
Page: 7
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Report: Financial Reports - 2021- 2024
Attachment: 2021 HLDB Annual Accounts
Page: 8
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Report: Financial Reports - 2021- 2024
Attachment: 2021 HLDB Annual Accounts
Page: 9
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Report: Financial Reports - 2021- 2024
Attachment: 2021 HLDB Annual Accounts
Page: 10
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Report: Financial Reports - 2021- 2024
Attachment: 2021 HLDB Annual Accounts
Page: 11
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28 November 2024 |
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Report: Financial Reports - 2021- 2024
Attachment: 2022 HLDB Annual Accounts
Page: 1
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Report: Financial Reports - 2021- 2024
Attachment: 2022 HLDB Annual Accounts
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Report: Financial Reports - 2021- 2024
Attachment: 2022 HLDB Annual Accounts
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Report: Financial Reports - 2021- 2024
Attachment: 2022 HLDB Annual Accounts
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Report: Financial Reports - 2021- 2024
Attachment: 2022 HLDB Annual Accounts
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Report: Financial Reports - 2021- 2024
Attachment: 2022 HLDB Annual Accounts
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Report: Financial Reports - 2021- 2024
Attachment: 2022 HLDB Annual Accounts
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Report: Financial Reports - 2021- 2024
Attachment: 2022 HLDB Annual Accounts
Page: 8
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Report: Financial Reports - 2021- 2024
Attachment: 2022 HLDB Annual Accounts
Page: 9
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Report: Financial Reports - 2021- 2024
Attachment: 2022 HLDB Annual Accounts
Page: 10
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Report: Financial Reports - 2021- 2024
Attachment: 2022 HLDB Annual Accounts
Page: 11
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28 November 2024 |
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Report: Financial Reports - 2021- 2024
Attachment: 2023 HLDB Annual Accounts
Page: 1
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Report: Financial Reports - 2021- 2024
Attachment: 2023 HLDB Annual Accounts
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Report: Financial Reports - 2021- 2024
Attachment: 2023 HLDB Annual Accounts
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Report: Financial Reports - 2021- 2024
Attachment: 2023 HLDB Annual Accounts
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Report: Financial Reports - 2021- 2024
Attachment: 2023 HLDB Annual Accounts
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Report: Financial Reports - 2021- 2024
Attachment: 2023 HLDB Annual Accounts
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Report: Financial Reports - 2021- 2024
Attachment: 2023 HLDB Annual Accounts
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Report: Financial Reports - 2021- 2024
Attachment: 2023 HLDB Annual Accounts
Page: 8
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Report: Financial Reports - 2021- 2024
Attachment: 2023 HLDB Annual Accounts
Page: 9
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Report: Financial Reports - 2021- 2024
Attachment: 2023 HLDB Annual Accounts
Page: 10
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Report: Financial Reports - 2021- 2024
Attachment: 2023 HLDB Annual Accounts
Page: 11
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28 November 2024 |
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Report: Financial Reports - 2021- 2024
Attachment: 2024 HLDB Annual Accounts
Page: 1
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Report: Financial Reports - 2021- 2024
Attachment: 2024 HLDB Annual Accounts
Page: 2
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Report: Financial Reports - 2021- 2024
Attachment: 2024 HLDB Annual Accounts
Page: 3
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Report: Financial Reports - 2021- 2024
Attachment: 2024 HLDB Annual Accounts
Page: 4
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Report: Financial Reports - 2021- 2024
Attachment: 2024 HLDB Annual Accounts
Page: 5
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Report: Financial Reports - 2021- 2024
Attachment: 2024 HLDB Annual Accounts
Page: 6
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Report: Financial Reports - 2021- 2024
Attachment: 2024 HLDB Annual Accounts
Page: 7
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Report: Financial Reports - 2021- 2024
Attachment: 2024 HLDB Annual Accounts
Page: 8
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Report: Financial Reports - 2021- 2024
Attachment: 2024 HLDB Annual Accounts
Page: 9
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Report: Financial Reports - 2021- 2024
Attachment: 2024 HLDB Annual Accounts
Page: 10
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Report: Financial Reports - 2021- 2024
Attachment: 2024 HLDB Annual Accounts
Page: 11
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28 November 2024 |
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File No.: 24/887
6.3 Procedure for Changing or Updating Bylaw
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Author(s) |
Grayson Rowse Principal Advisor - Democracy | Kaitohutohu Mātāmua - Manapori |
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Approved by |
Kevin O'Connor Chairperson - Horowhenua Lake Domain Board |
Purpose | TE PŪTAKE
1. This report advises the Board on its bylaw making powers.
RECOMMENDATION | NGĀTAUNAKITANGA
A. That Report 24/887 Procedure for Changing or Updating Bylaw be received and noted.
bACKGROUND | hE KŌRERO TŪĀPAPA
2. At the recent Board workshop, questions were raised about the Board’s bylaw and if or how it could be amended.
3. The was no discussion about what parts could or should be amended, ro what could be removed. These would be the subject of further discussion of the Board.
4. The Board’s current bylaw, Horowhenua Lake Domain Board Domain Bylaw 2015 was adopted by the Board on 27 August 2015, and approved by the Minister of Conservation on 21 October 2015.
DISCUSSION | HE MATAPAKINGA
5. The Board has the power to make a bylaw as set out in section 106 of the Reserves Act (the Act) 1977.
6. The Act sets out model bylaws - these are attached as Attachment A.
7. The stages the board needs to take to adopt/amend the bylaw are:
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Stage |
Who does it? |
What happens |
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1 |
The Board |
Decides that it needs bylaws Decides whether or not to adopt variations of the model bylaws, or additions to the model. |
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2 |
The Board |
Formulates draft bylaws Authorises public notice Sets a date for the Board to meet to make the bylaws |
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3 |
The Board |
Gives public notice in accordance with s.107 of the Act. |
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4 |
The Board |
Meets to consider any objection or submission (s.120) Decides whether or not to make the bylaws If it decides to make the bylaws, passes a resolution to that effect. |
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5 |
The Board |
Affixes the seal of the administering body or arranges for signature (s.107) Sends the bylaws to the Department of Conservation (DOC) for the Minister’s approval (s.108). |
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6 |
Minister of Conservation |
Decides whether or not to approve the bylaws |
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7 |
Department of Conservation |
Notifies the Board of the decision |
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8 |
The Board |
Take such action as it sees fit to make visitors to the reserve aware of the bylaws if approved. Enforces the bylaws if approved. |
8. The current bylaw is based on the model bylaw.
Attachments | NGĀ TĀPIRINGA KŌRERO
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No. |
Title |
Page |
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a⇩ |
Reserves Model Bylaws Notice 2004 |
59 |
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28 November 2024 |
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Report: Procedure for Changing or Updating Bylaw
Attachment: Reserves Model Bylaws Notice 2004
Page: 1
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Report: Procedure for Changing or Updating Bylaw
Attachment: Reserves Model Bylaws Notice 2004
Page: 2
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Report: Procedure for Changing or Updating Bylaw
Attachment: Reserves Model Bylaws Notice 2004
Page: 3
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Report: Procedure for Changing or Updating Bylaw
Attachment: Reserves Model Bylaws Notice 2004
Page: 4
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Report: Procedure for Changing or Updating Bylaw
Attachment: Reserves Model Bylaws Notice 2004
Page: 5
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Report: Procedure for Changing or Updating Bylaw
Attachment: Reserves Model Bylaws Notice 2004
Page: 6
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Report: Procedure for Changing or Updating Bylaw
Attachment: Reserves Model Bylaws Notice 2004
Page: 7
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Report: Procedure for Changing or Updating Bylaw
Attachment: Reserves Model Bylaws Notice 2004
Page: 8
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Report: Procedure for Changing or Updating Bylaw
Attachment: Reserves Model Bylaws Notice 2004
Page: 9
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Report: Procedure for Changing or Updating Bylaw
Attachment: Reserves Model Bylaws Notice 2004
Page: 10
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Report: Procedure for Changing or Updating Bylaw
Attachment: Reserves Model Bylaws Notice 2004
Page: 11
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Report: Procedure for Changing or Updating Bylaw
Attachment: Reserves Model Bylaws Notice 2004
Page: 12
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Report: Procedure for Changing or Updating Bylaw
Attachment: Reserves Model Bylaws Notice 2004
Page: 13
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28 November 2024 |
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File No.: 24/889
6.4 Calendar of Board Meetings for 2025
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Author(s) |
Grayson Rowse Principal Advisor - Democracy | Kaitohutohu Mātāmua - Manapori |
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Approved by |
Kevin O'Connor Chairperson - Horowhenua Lake Domain Board |
Purpose | TE PŪTAKE
1. This report presents proposed meetings dates for 2025 for the Board’s consideration and adoption
RECOMMENDATION | NGĀ | TAUNAKITANGA
A. That Report 24/889 Calendar of Board Meetings for 2025 be received and noted.
B. The that Board adopt the meeting schedule as follows:
· Thursday 20 February 2025
· Thursday 3 April 2025
· Thursday 29 May 2025
· Thursday 17 July 2025
· Thursday 28 August 2025
noting that the Board may decide to hold a workshop instead of a formal Board meeting on any of the adopted dates.
DISCUSSION | HE MATAPAKINGA
2. At its recent workshop, the Board expressed a desire to meet on Thursdays from mid February 2025 on a six-weekly basis initially, and then review as the Board and its work develops.
3. The following sets out proposed meeting dates:
· Thursday 20 February 2025
· Thursday 3 April 2025
· Thursday 29 May 2025
· Thursday 17 July 2025
· Thursday 28 August 2025
4. All meetings would commence at 3.00pm at be held at the Horowhenua District Council.
5. The choice of venue is for purely practical purposes as it can be booked well in advance at and no cost to the Board. There is nothing prevent he Board however, choosing to hold meetings at other venues as appropriate.
6. While these have been proposed as meeting dates, there is no impediment on the Board from using these dates for some alternative such as a workshop, or other hui.
7. These proposed dates, if accepted, will allow Board members to plan their diaries accordingly and for the Secretary to make the necessary bookings.