Council

OPEN MINUTES

UNCONFIRMED

Minutes of an extraordinary meeting of Council held in the Council Chambers, 126-148 Oxford St, Levin on Wednesday 4 June 2025 at 11:00 am.

present

Mayor	His Worship The Mayor Bernie Wanden
Deputy Mayor	Councillor David Allan
Councillors	Councillor Mike Barker
	Councillor Rogan Boyle	Via audio/visual link
	Councillor Ross Brannigan
	Councillor Clint Grimstone
	Councillor Nina Hori Te Pa
	Councillor Sam Jennings
	Councillor Paul Olsen
	Councillor Jonathan Procter
	Councillor Justin Tamihana

IN ATTENDANCE

Reporting Officer	Monique Davidson	Chief Executive
	Daniel Haigh	Group Manager - Community Infrastructure
	Jacinta Straker	Group Manager - Organisation Performance
	Brent Harvey	Group Manager - Community Experience and Services
	David McCorkindale	Group Manager – Community Vision and Delivery
	Blair Spencer	Group Manager – Housing & Business Development
	Nicki Brady	Group Manager - Capability and Transformation
	Ashley Huria	Business Performance Manager
Meeting Secretary	Grayson Rowse	Principal Advisor – Democracy
	Alice Petersen	Democracy Support Officer

Council 04 June 2025

1        Apologies

There were no apologies.

2 Late Items

There were ntoi late items

3        Declaration of Interest

There were no declarations of interest.

4        Presentations

4.1	Levin School Group Presentation

5        Reports for Decision

5.1	Local Water Done Well: Service Delivery Model
	This report sought Council’s decision on the future water services delivery model for the Horowhenua District, which will inform the development and eventual adoption of the Council’s Water Services Delivery Plan. Both aspects are required by the Local Government (Water Services Preliminary Arrangements) Act 2024.
	Resolution Number  CO/2025/98 MOVED by Mayor Wanden, seconded Cr Jennings: That Report 25/281 Local Water Done Well: Service Delivery Model be received. That this matter or decision is recognised as of high significance in accordance with the Council’s Significance and Engagement Policy. That Council acknowledge with thanks the submitters who responded and/or made comment Council’s Local Water Done Well Consultation. Carried
	Resolution Number  CO/2025/99 MOVED by Mayor Wanden, seconded Cr Olsen: That Council adopt as its future Water Service Delivery Model a joint Water Services Organisation (in the form of a Water Services Council-Controlled Organisation) (Water Services Organisation), with Palmerston North City Council and Rangitīkei District Councils. That Council note the other Councils in the Manawatū-Whanganui Region, namely Ruapehu District Council and Whanganui District Council who are yet to make their substantive decisions on their water services delivery model, and that there remains the potential for these councils to want to join an arrangement that involves Horowhenua District Council, Palmerston North City Council and Rangitīkei District Councils. Carried
	Resolution Number  CO/2025/100 MOVED by Cr Jennings, seconded Cr Grimstone: That, as part of its adopted Water Service Delivery Model, Council agree in principle that the dedicated stormwater network infrastructure, including the reticulated stormwater network and pumps will be transferred to any future Water Services Organisation and other assets that have a primary use for any other activities will remain the assets of Horowhenua District Council. Carried
	Resolution Number  CO/2025/101 MOVED by Cr Brannigan, seconded Cr Jennings: That Council direct the Chief Executive to prepare a Water Services Delivery Plan in conjunction with confirmed partner Councils that includes the agreed joint Water Services Organisation and then return to Council for approval before submitting to the Secretary for Local Government by 3 September 2025.   That Council direct the Chief Executive to continue to work with Whanganui and Ruapehu District Councils to inform their decision-making processes, and return to Council with advice on the status of those other Councils, including whether there is any potential for a larger new Water Services Organisation.  If there is potential for a larger new Water Services Organisation, advice on timing, process and other matters of detail will be tabled for Council’s consideration. Carried

5.2	Western Park Baseball Fencing
	This report outlined challenges at Western Park for neighbours and the Levin Hustle Baseball Club and requested use of renewal Capital Expenditure (CAPEX) to install a new fence to address those challenges.
	Resolution Number  CO/2025/102 MOVED by Mayor Wanden, seconded Cr Young: That Report 25/279 Western Park Baseball Fencing be received. That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act. Carried
	Resolution Number  CO/2025/103 MOVED by Cr Grimstone, seconded Cr Young: That Council extends the foul ball netting at Western Park with a structurally engineered extension, seeking external funding to pay for this. However, if unable to source external funding by 30 June 2025, will utilise the Sportsground renewal budget. Carried

6        Procedural motion to exclude the public

Resolution Number  CO/2025/104

MOVED by Mayor Wanden, seconded Cr Allan:

That the public be excluded from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1     Reappointment of Independent Members of Risk and Audit Committee

Reason:	The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
Interests:	s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.
Grounds:	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
Plain English Reason:	This report contains personal employment history of two individuals who have an expectation of privacy which is not outwieghed by the public interest in this matter..

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

Carried

12.42 pm    The public were excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

1.00 pm                                              There being no further business, the Chairperson declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF Council HELD ON

DATE:               ...........................

CHAIRPERSON: