1 Apologies
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Resolution Number CO/2023/274
MOVED by
Mayor Wanden, seconded Cr Jennings:
That
apologies from Councillor Jonathan Procter, Councillor Ross Brannigan and
Councillor Paul Olsen be received and accepted
Carried
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Public Participation was moved to later in the agenda.
3 Late Items
There were no late items.
4 Declaration of Interest
There were no
declarations on interest
5 Confirmation
of Minutes
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Resolution Number CO/2023/275
MOVED by
Mayor Wanden, seconded Cr Allan:
That the
minutes of the meeting of the Council held on Wednesday, 30 August 2023, be
confirmed as a true and correct record.
That the
minutes of the meeting of the In Committee Meeting of Council held on
Wednesday, 30 August 2023, be confirmed as a true and correct record.
Carried
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6 Elected Members Reports
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6.1
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Mayoral Report - October
2023
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His Worship
the Mayor reported to Council on community events and Council-related
meetings attended during September 2023, and provided an update on items of
interest.
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Resolution Number CO/2023/276
MOVED by
Mayor Wanden, seconded Cr Boyle:
That Report Mayoral
Report - October 2023 be received.
That this matter or decision be
recognised as not significant in terms of s76 of the Local Government Act
2002.
Carried
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6.2
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Chairperson's Report -
Te Awahou Foxton Community Board
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Te
Awahou Foxton Community Board Chair reported to Council on activities of the
Board and if matters of interest to the Board.
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Resolution
Number CO/2023/277
MOVED by Mayor Wanden,
seconded Cr Grimstone:
That Report 23/732
Chairperson's Report - Te Awahou Foxton Community Board be received.
That this matter or decision be recognised as not
significant in terms of s76 of the Local Government Act 2002.
Carried
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Moved
from earlier in the agenda.
2 Public Participation
The following
people attended the meeting and spoke on the listed items
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Lesley Ann and Richard Walker
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7.5 Waikawa Beach Access
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Colin Peard
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7.5 Waikawa Beach Access
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Barry Smith
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7.5 Waikawa Beach Access
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Miraz Jordan
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7.5 Waikawa Beach Access
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Gary Whittaker
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7.5 Waikawa Beach Access
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The Mayor thanked
members of the public for their participation
7 Reports
for Decision
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7.5
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Waikawa Beach Vehicle Access
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This report informed Council
of the potential options to facilitate beach access at Waikawa Beach, and sought
further direction from Council on how it wishes to proceed.
This report directly aligns
with one of Council’s top 10 priorities “Get the basics right
and support the customer focussed delivery of core services”.
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Resolution Number CO/2023/278
MOVED by Mayor Wanden,
seconded Cr Young:
3.1 That Report 23/720 Waikawa Beach Vehicle Access be
received.
3.2 That this matter or decision is
recognised as not significant in terms of S76 of the Local Government Act.
Carried
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Revocation/Alteration
The meeting was advised by the reporting officer that this
matter, however decided, would trigger the Significance and Engagement
Policy.
The Mayor advised the meeting that, noting this new
information, the previous resolution, 3.2 would need to need to be revoked
and altered accordingly.
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Resolution Number CO/2023/279
MOVED by Mayor Wanden,
seconded Cr Allan:
That the previous resolution CO/2023/278-3.2, be revoked
and replaced with “That this matter or decision is recognised as significant in terms of S76 of the Local
Government Act.”
Carried
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Resolution CO/2023/279 was passed without dissent and
therefore achieved the 75% support required by Standing Order 24.5
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Resolution Number CO/2023/280
MOVED by Cr Boyle, seconded Cr
Tukapua:
That
Council consults with the community on Option 3: Utilisation of current vehicular access
with lease agreement and provision of maintenance budget without application
for river training
And
That
Council consults with the community on Option 3a: Utilisation of current vehicular access
with lease agreement and provision of maintenance budget including an
application for river training.
A division was called for, voting on which was as follows:
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For:
Councillors:
David Allan
Mike Barker
Rogan Boyle
Nina Hori Te Pa
Sam Jennings
Justin Tamihana
Piri-Hira Tukapua
Bernie Wanden
Alan Young
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Against:
Councillors:
Clint Grimstone
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Cr Ross Brannigan was absent.
Cr Paul Olsen was absent.
Cr Jonathan Procter was absent.
The division was declared carried by 9 votes to 1.
Carried
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MOVED by Cr Boyle, seconded Cr Grimstone:
That
Council consults with the community on Option 4: Establish new vehicle access adjacent to
10 Reay Mackay Road
A division was called for, voting on which was as follows:
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For:
Councillors:
Mike Barker
Clint Grimstone
Sam Jennings
Bernie Wanden
Alan Young
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Against:
Councillors:
David Allan
Rogan Boyle
Nina Hori Te Pa
Justin Tamihana
Piri-Hira Tukapua
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Cr Ross Brannigan was absent.
Cr Paul Olsen was absent.
Cr Jonathan Procter was absent.
The division was declared equal.
LOST
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Councillor Tamihana exited the meeting
at 2:32 pm.
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Resolution Number CO/2023/281
MOVED by Cr Boyle, seconded Cr
Grimstone:
That Council consults with the community on the Option of no
vehicle access way being established.
A division was called for, voting on which was as follows:
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For:
Councillors:
David Allan
Mike Barker
Rogan Boyle
Clint Grimstone
Nina Hori Te Pa
Piri-Hira Tukapua
Bernie Wanden
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Against:
Councillors:
Sam Jennings
Alan Young
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Cr Ross Brannigan was absent.
Cr Paul Olsen was absent.
Cr Jonathan Procter was absent.
Cr Justin Tamihana left the room.
The division was declared carried by 7 votes to 2.
Carried
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Resolution Number CO/2023/282
MOVED by Cr Jennings, seconded
Cr Tukapua:
That Council adopt Option 3 as
its preferred option for consultation.
A division was called for, voting on which was as follows:
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For:
Councillors:
David Allan
Mike Barker
Rogan Boyle
Clint Grimstone
Nina Hori Te Pa
Sam Jennings
Piri-Hira Tukapua
Bernie Wanden
Alan Young
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Against:
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Cr Ross Brannigan was absent.
Cr Paul Olsen was absent.
Cr Jonathan Procter was absent.
Cr Justin Tamihana left the room.
The division was declared carried by 9 votes to 0.
Carried
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Councillor
Tamihana returned to the meeting at 3:15 pm.
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8.3
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The Horowhenua Company Limited End of Year Report Economic
Development Services July 2022-June 2023
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The
Horowhenua Company Limited presented its end of year report for Economic
Development Services delivered for Horowhenua District Council for the period
1 July 2022 – 30 June 2023.
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Resolution
Number CO/2023/283
MOVED by Mayor Wanden,
seconded Cr Young:
That Report 23/719 The
Horowhenua Company Limited End of Year Report Economic Development Services
July 2022-June 2023 be received.
That this matter or decision be recognised as not
significant in terms of s76 of the Local Government Act 2002.
Carried
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7.1
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Adoption of Statement of
Proposal and Supporting Information for the proposed changes to the Rates
Remission and Postponement Policy
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This
report sought to adopt for consultation the Statement of Proposal and associated
supporting information for the proposed draft Rates Remission and
Postponement Policy
This
report directly aligns with one of Council’s top 10 priorities
“Complete a Rates review as part of the Long Term Plan Amendment, to
ensure a rating system that is fair and equitable” and supports our
other areas of focus “Undertake a review of Council policies”.
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Resolution
Number CO/2023/284
MOVED by Cr Young, seconded Cr
Jennings:
That
Report 23/724 Adoption of Statement of Proposal and Supporting Information
for the proposed changes to the Rates Remission and Postponement Policy be
received.
That
this matter or decision is recognised as significant
in terms of S76 of the Local Government Act.
Carried
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Resolution Number CO/2023/285
MOVED by Cr Boyle, seconded Cr
Hori Te Pa:
That Horowhenua District Council adopts the proposed
changes to the Rates Remission and Postponement Policy for
public consultation.
That Horowhenua District Council adopts the Statement of
Proposal and Supporting Information for the proposed changes to the Rates
Remission and Postponement Policy for public consultation.
That if
necessary, the Group Manager Organisation and Performance in consultation with
the Chief Executive, be authorised to correct any minor errors or omissions
in the Statement of Proposal and Draft Rates Remission and Postponement
Policy, before it is made publicly available.
Carried
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7.2
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Adoption of the
Sensitive Expenditure Policy 2023
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This report presented Council the Sensitive
Expenditure Policy 2023 for consideration and adoption.
This report directly
aligns with one of Council’s top 10 priorities “Enable
the rebuilding of the Horowhenua District Council organisation, with a focus
to empower a culture of excellence, service and continuous improvement”
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Resolution
Number CO/2023/286
MOVED by Cr Boyle, seconded Cr
Grimstone:
That Report 23/721 Adoption of the
Sensitive Expenditure Policy 2023 be received.
That this matter or decision be recognised as not
significant in terms of s76 of the Local Government Act 2002.
Carried
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Resolution Number CO/2023/287
MOVED by Cr Jennings, seconded
Cr Allan:
That Council adopt the Sensitive Expenditure Policy
2023.
That if
necessary, the Group Manager Organisation and Performance in consultation
with the Chief Executive, be authorised to correct any minor errors or
omissions in the Sensitive Expenditure Policy 2023.
Carried
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7.3
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Adoption of Draft
Freedom Camping Bylaw for Consultation
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This
report provided a draft of the Freedom Camping Bylaw, and sought approval
from Council to undertake a public consultation on this document, with the
aim of reviewing all feedback provided in order to adopt this bylaw by 31
December 2023.
This
report directly aligns with one of Council’s top 10 priorities “Get
the basics right and support the customer focussed delivery of core
services”
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Resolution
Number CO/2023/288
MOVED by Mayor Wanden,
seconded Cr Young:
That
Report 23/701 Adoption of Draft Freedom Camping Bylaw for Consultation be received.
That
this matter or decision is recognised as not
significant in terms of S76 of the Local Government Act.
Carried
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Resolution Number CO/2023/289
MOVED by Cr Jennings, seconded
Cr Allan:
That
Council adopt the draft Freedom Camping Bylaw and instruct officers to
undertake public consultation on the draft bylaw.
That
Council delegate hearing of submissions on the draft bylaw to Hearing and
Regulatory Committee.
That
Council requests officer’s report back to Council 13 December 2023 with
a proposed final bylaw for adoption.
That
once adopted, the policy encompass the requirement for vehicles to have a
fixed toilet within the vehicle for all Freedom Camping in the Horowhenua
upon adoption of the bylaw.
That Council
authorises the Chief executive to make minor amendments to maps and schedules
Carried
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7.4
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Adoption of Compliance
Strategy
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This
report presented to Council the Regulatory Compliance Strategy for endorsement
and adoption.
This
report directly aligns with one of Council’s top 10 priorities “Get
the basics right and support the customer focussed delivery of core
services”.
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Resolution
Number CO/2023/290
MOVED by Mayor Wanden,
seconded Cr Allan:
That
Report 23/710 Adoption of Compliance Strategy be received.
That
this matter or decision is recognised as not
significant in terms of S76 of the Local Government Act.
Carried
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Resolution Number CO/2023/291
MOVED by Cr Jennings, seconded
Cr Young:
That
Council adopt the Compliance Strategy 2023 and the Compliance
Enforcement Response Guidelines & Prosecution Policy - 2023.
Carried
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7.6
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Milestone Report 1 -
Long Term Plan 2024-2044
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This
report sought Council’s agreement on the 20-year timeframe of the Long
Term Plan 2024, the population and household forecasts, community outcomes
and scope of the Long Term Plan, as discussed in prior workshops.
This
report directly aligns with one of Council’s top 10 priorities “Get
the basics right and support the customer focussed delivery of core
services”.
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Resolution
Number CO/2023/292
MOVED by Cr Allan, seconded Cr
Hori Te Pa:
That Report
23/722 Milestone Report 1 - Long Term Plan 2024-2044 be received.
That
this matter or decision is recognised as not
significant in terms of s76 of the Local Government Act 2002.
Carried
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Councillor Grimstone exited the meeting at 04:28 pm.
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Resolution Number CO/2023/293
MOVED by Cr Boyle, seconded Cr
Young:
That
Council adopt the Sense Partners 2023 Population forecasts at the 95th
percentile in Attachment 1 for Long Term Plan development and other work
where population forecasts are required.
That Council adopt the Household forecasts in Attachment 1, being
based on Sense Partners 2023 Population Forecasts at the 95th
percentile, Council’s dwelling counts and 90 percent occupancy rate for
Long Term Plan development and other work where household forecasts are
required.
That Council agrees the Long Term
Plan will cover the twenty year period 2024/25 to 2044/45.
That Council agree the Community
Outcomes as in Attachment 2 to be used for Long Term Plan development.
That Council agree the scope of the LTP as: Focusing on the
basics, being prepared for growth and future focused and review of the Waste
Management and Minimisation Plan.
Carried
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7.7
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Housing & Business
Capacity Assessment - Horowhenua Chapter
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This
report presented the Horowhenua District Housing and Business Assessment to
Council, and sought Council’s endorsement for its inclusion in the
Greater Wellington Region Future Development Strategy.
This
report directly aligns one of Council’s top 10 priorities
“Enabling affordable housing that meets the needs of a growing
population through the implementation of the Housing Action Plan”.
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Councillor Young exited the meeting at 04:32 pm.
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Resolution
Number CO/2023/294
MOVED by Mayor Wanden,
seconded Cr Allan:
That
this Report “Housing & Business Capacity Assessment - Horowhenua
Chapter” be received.
That
this matter or decision is recognised as not
significant in terms of s76 of the Local Government Act.
Carried
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Councillor Grimstone returned to the meeting at 04:34
pm
Councillor Young returned to the meeting at 04:34 pm.
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Resolution Number CO/2023/295
MOVED by Cr Boyle, seconded Cr
Allan:
That Council endorses the Horowhenua
Housing and Business Assessment for inclusion in the Greater Wellington
Region Future Development Strategy.
Carried
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Resolution Number CO/2023/296
MOVED by Cr Jennings, seconded
Cr Tukapua:
Request that Officers work to
understand Council’s recommendations for any amendments to the Horowhenua
Housing and Business Assessment, and subsequently draft a submission to the Greater
Wellington Region Future Development Strategy outlining said changes.
Carried
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7.8
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Adoption of Meeting
Schedule 2024
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This
report sought Council’s adoption of the meeting schedule of Council and
its committees for the period from 01 January 2024 to 31 December 2024.
This
report directly aligns with one of Council’s top 10 priorities “Enable
the rebuilding of the Horowhenua District Council organisation, with a focus
to empower a culture of excellence, service and continuous improvement”
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Resolution
Number CO/2023/297
MOVED by Mayor Wanden,
seconded Cr Allan:
That
Report Adoption of Meeting Schedule 2024 be received.
That
this matter or decision is recognised as not
significant in terms of S76 of the Local Government Act.
Carried
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Resolution Number CO/2023/298
MOVED by Mayor Wanden,
seconded Cr Tamihana:
That
Council adopts the schedule of meetings for the committees of Council for the
period January 2024 to December 2024 based on a 12-week cycle as set out in
Appendix A.
That
Council notes that additional ordinary, extraordinary and multi-day meetings
may be scheduled from time to time in consultation with the Mayor and Chief
Executive.
That
Council notes that meeting times for Council and committees will be publicly
advertised when they are required in accordance with the Local Government
Official Information and Meetings Act 1987 and Local Government Act 2002.
Carried
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8 Reports
for Noting
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8.1
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Horowhenua District
Council Organisation Performance Report October 2023
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This report presented the Organisation Performance
Report for October 2023.
This
report directly aligns with one of Council’s top 10 priorities “Get
the basics right and support the customer focussed delivery of core
services”.
|
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Resolution
Number CO/2023/299
MOVED by Mayor Wanden,
seconded Cr Hori Te Pa:
That
Report 23/737 Horowhenua District Council Organisation Performance Report
October 2023 be received.
That
this matter or decision is recognised as not
significant in terms of S76 of the Local Government Act.
Carried
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Resolution Number CO/2023/300
MOVED by Mayor Wanden,
seconded Cr Grimstone:
That
having considered all matters raised in the Organisation Performance Report
July 2023 the report be noted.
Carried
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8.2
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Elected Members Meeting
Attendance Statistics - 26 October 2022 to 31 August 2023
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This
report presented Elected Members’ attendance statistics and introduced
an attendance reporting framework.
This
report directly aligns with one of Council’s top 10 priorities
“Enable the rebuilding of the Horowhenua District Council organisation,
with a focus to empower a culture of excellence, service and continuous
improvement”
|
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Resolution
Number CO/2023/301
MOVED by Cr Boyle, seconded Cr
Young:
That Report 23/733 Elected
Members Meeting Attendance Statistics - 26 October 2022 to 31 August 2023 be
received.
That this matter or decision be recognised as not
significant in terms of s76 of the Local Government Act 2002.
Carried
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8.4
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Council Resolution and
Actions Monitoring Report September 2023
|
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This report presented Council the updated monitoring
report covering resolutions and requested actions from previous meetings of
Council.
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Resolution
Number CO/2023/302
MOVED by Cr Allan, seconded Cr
Jennings:
That Report 23/730 Council
Resolution and Actions Monitoring Report September 2023 be received.
That this matter or decision be recognised as not
significant in terms of s76 of the Local Government Act 2002.
Carried
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8.5
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Long Term Plan 2021-2041
Monitoring Report September 2023
|
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This
report presented Council the ongoing monitoring report, which reflects the
progress of those actions and recommendations from the Long Term Plan
2021-2041 and Long Term Plan 2021-2041 Amendment deliberations.
This
report directly aligns with one of Council’s top 10 priorities “Get
the basics right and support the customer focussed delivery of core
services”.
|
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Resolution
Number CO/2023/303
MOVED by Mayor Wanden, seconded
Cr Boyle:
That Report 23/729 Long Term
Plan 2021-2041 Monitoring Report September 2023 be received.
That this matter or decision be recognised as not
significant in terms of s76 of the Local Government Act 2002.
Carried
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9 Proceedings
of Committees
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9.1
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Proceedings of Te
Awahou Foxton Community Board Meeting 18 September 2023
|
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Council were
presented with the minutes of Te Awahou Foxton
Community Board meeting held on 18 September 2023.
|
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Resolution
Number CO/2023/304
MOVED by Mayor Wanden,
seconded Cr Young:
2.1 That Report
23/725 Proceedings of Te Awahou Foxton Community Board Meeting 18 September
2023 be received.
2.2 That
the Council receives the minutes of Te Awahou Foxton Community Board meeting
held on 18 September 2023.
Carried
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The Baord’s resolution requesting “That
Council ask Horizons not spend any of the Horowhenua District Council’s
contribution pending a meeting held at governance level” was
considered by Councillors, and noting Council’s contribution had
already been expended, Councillors introduced an alternative motion:
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Resolution
Number CO/2023/305
MOVED by Cr Allan, seconded Cr
Tamihana:
That Council urges Horizons to honour with urgency its
commitment to liaise with TAFCB and Council at governance level, and to
account for all financial contributions made by Horowhenua District Council.
Carried
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9.2
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Proceedings of the
Community Wellbeing Committee 20 September 2023
|
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Council were
presented the minutes of the Community Wellbeing
Committee meeting held on 20 September 2023.
|
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Resolution Number CO/2023/306
MOVED by Mayor Wanden,
seconded Cr Hori Te Pa:
That Report 23/740 Proceedings
of the Community Wellbeing Committee 20 September 2023 be received.
That the Council receives the minutes of the Community
Wellbeing Committee meeting held on 20 September 2023.
Carried
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10 Procedural
motion to exclude the public
|
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Resolution Number CO/2023/307
MOVED by Mayor Wanden,
seconded Cr Hori Te Pa:
That the public be excluded from the
following part(s) of the proceedings of this meeting.
The general subject of each matter to
be considered while the public is excluded, the reason for passing this
resolution in relation to each matter, and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution follows.
This resolution is made in reliance on
section 48(1)(a) of the Local Government Official Information and Meetings
Act 1987 and the particular interest or interests protected by section 6 or
section 7 of that Act which would be prejudiced by the holding of the whole
or relevant part of the proceedings of the meeting in public, as follows:
C1 Consideration
of Grant from Mayoral Relief Fund
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
|
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
|
s7(2)(a) - The withholding of the
information is necessary to protect the privacy of natural persons,
including that of a deceased person.
Remission application talks to specific
circumstances of a ratepayers property and would breach their privacy if it
was public.
|
s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
|
C2 Council
Resolution and Actions Monitoring Report September 2023
|
Reason for passing this resolution in
relation to each matter
|
Particular interest(s) protected (where
applicable)
|
Ground(s) under section 48(1) for the
passing of this resolution
|
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
|
s7(2)(a) - The withholding of the
information is necessary to protect the privacy of natural persons,
including that of a deceased person.
s7(2)(h) - The withholding of the
information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
s7(2)(i) - The withholding of the
information is necessary to enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
|
s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
|
The text of
these resolutions is made available to the public who are present at the
meeting and form part of the minutes of the meeting.
Carried
|
5.40pm The
public were excluded.
Resolutions in relation to the confidential
items are recorded in the confidential section of these minutes and are not
publicly available.
5.57 pm There being no further business, the Chairperson declared the
meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF Council HELD ON
DATE: .22 November
2023..........................
CHAIRPERSON:
