Agenda of Council - Wednesday, 22 November 2023

Notice is hereby given that an ordinary meeting of the Horowhenua District Council will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday 22 November 2023

1:00pm

Council Chambers
126-148 Oxford St
Levin

Council

OPEN AGENDA

MEMBERSHIP

Mayor	His Worship The Mayor Bernie Wanden
Deputy Mayor	Councillor David Allan
Councillors	Councillor Mike Barker
	Councillor Rogan Boyle
	Councillor Ross Brannigan
	Councillor Clint Grimstone
	Councillor Nina Hori Te Pa
	Councillor Sam Jennings
	Councillor Paul Olsen
	Councillor Jonathan Procter
	Councillor Justin Tamihana
	Councillor Piri-Hira Tukapua
	Councillor Alan Young

Contact Telephone: 06 366 0999

Postal Address: Private Bag 4002, Levin 5540

Email: enquiries@horowhenua.govt.nz

Website: www.horowhenua.govt.nz

Full Agendas are available on Council’s website

www.horowhenua.govt.nz

Full Agendas are also available to be collected from:

Horowhenua District Council Service Centre, 126 Oxford Street, Levin

Te Awahou Nieuwe Stroom, Foxton,

Shannon Service Centre/Library, Plimmer Terrace, Shannon

and Te Takeretanga o Kura-hau-pō, Bath Street, Levin

Karakia

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora!

Cease the winds from the west

Cease the winds from the south

Let the breeze blow over the land

Let the breeze blow over the ocean

Let the red-tipped dawn come with a sharpened air.

A touch of frost, a promise of a glorious day.

1 Apologies

2 Public Participation

Notification of a request to speak is required by 12 noon on the day before the meeting by phoning 06 366 0999 or emailing public.participation@horowhenua.govt.nz.

3 Late Items

To consider, and if thought fit, to pass a resolution to permit the Council to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i) The reason why the item was not on the Agenda, and

(ii) The reason why the discussion of this item cannot be delayed until a subsequent meeting.

4 Declarations of Interest

Members are reminded of their obligation to declare any conflicts of interest they might have in respect of the items on this Agenda.

5 Confirmation of Minutes

5.1 Meeting minutes Council, 11 October 2023

Recommendation

That the meeting minutes of Council, 11 October 2023 be accepted as a true and correct record.

5.2 Meeting minutes In Committee Meeting of Council, 11 October 2023

Recommendation

That the meeting minutes of Council, 11 October 2023 be accepted as a true and correct record.

5.3 Meeting minutes Extraordinary Meeting of Council, 25 October 2023

Recommendation

That the meeting minutes of Council, 25 October 2023 be accepted as a true and correct record.

5.4 Meeting minutes In Committee Extraordinary Meeting of Council, 25 October 2023

Recommendation

That the meeting minutes of Council, 22 October 2023 be accepted as a true and correct record.

Council

22 November 2023

6.1 Mayoral Report - November 2023

File No.: 23/851

1. Purpose

1.1 The purpose of this report is for His Worship the Mayor to report to Council on community events and Council-related meetings attended during October 2023, and provide an update on items of interest.

2. Recommendation

2.1 That Report Mayoral Report - November 2023 be received.

2.2 That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002.

3. October 2023 - Meetings, Functions and Events Attended

3.1 The following meetings, functions and events were attended by Mayor Bernie, during the month of October 2023.

October 2023

Tuvalu Language Week – flag raising with the Tuvalu and Pacific community

MP Terisa Ngobi Monthly Hui

RLTP Workshop

Hui with Di Rump Hui ( Muaupoko Tribal Authority)

Waitarere Volunteer Beach Warden Group and Police Meeting

Weekly Catch-Up with the Chief Executive

Te Tumatakahuki Monthly Hui

FDS hearing subcommittee

Council Workshops and Briefings

Energise Ōtaki Charitable Trust

Citizenship Ceremony

Mayor’s Taskforce for Jobs Governance Group Meeting

Lunch and mentoring with Tuia mentee

Celebration of Tuvalu Language Week and Independence Anniversary

Horowhenua Volunteer Fire Brigade - Honours Night

Monthly Catch-up with the Deputy Mayor and Chief Executive

Mabel Central Open Day

Future Pathways Expo

Cuppa with a Councillor

Alzheimer's Manawatū Memory Walk

HDC Staff Training and Development Day

Kainga Ora Meeting

Horowhenua Community Camera Trust operations room visit at the Levin Police Station

Waka Kotahi quarterly regional relationship meeting

Niuean Language Week - Flag Raising

Build Horowhenua Workshop

Coast Radio Interview

Blended Fuel Solutions NZ – site visit

MASH Trust - Community Hub Plans

Webinar - draft Investment Prioritisation Method 2024-27 - NZTA

Council Workshops & Briefings

Waka Kotahi update

Junior Jandal Jam

Health & Safety Leadership Walk - Levin Water Treatment Plant

Electra Business & Innovation Awards Night 2023

MTFJ Core Group Meeting

Opening of the Royal Room at Waitārere Beach

Tokomaru Volunteer Fire Brigade 50th Jubilee

Council Briefing - Annual Report

Official Opening of the Local Job Hub

Ō2NL & Town Centre Taskforce

Extraordinary Council Meeting

Horowhenua Older Persons' Network Meeting

Regional Manifesto Meeting

Site Visit Waitārere Beach Carpark - Proposed Recycling Station

WRLC workshop - FDS Implementation plan

Diwali Staff Lunch

Mayor Bernie and Monique CE Weekly Catch Up

POT ERP Establishment Hui

Attachments

There are no attachments for this report.

Confirmation of statutory compliance

In accordance with section 76 of the Local Government Act 2002, this report is approved as:

a. containing sufficient information about the options and their benefits and costs, bearing in mind the significance of the decisions; and,

b. is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

Signatories

Author(s)

Bernie Wanden

Mayor

Bernie Wanden

Approved by

Bernie Wanden

Mayor

Bernie Wanden

Council

22 November 2023

6.2 Chairperson's Report - Te Awahou Foxton Community Board

File No.: 23/826

1. Purpose

1.1 To present the report from Te Awahou Foxton Community Board Chair and provide an opportunity for the Chairperson to highlight matters from the last Board meeting.

2. Recommendation

2.1 That Report 23/826 Chairperson's Report - Te Awahou Foxton Community Board be received.

2.2 That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002.

3. Background/Previous Council Decisions

3.1 The Board met on 30 October 2023 and the unconfirmed minutes from that meeting are presented to the Council today for consideration as proceedings of committees.

3.2 We are delighted about Planned Community Planning Sessions organised to shape Foxton's future.

3.3 It was a pleasure to be addressed by our new MP Elect and to be the first town in his electorate he visited post-election.

3.4 We were addressed by Jon Roygard from HRC regarding the Foxton East Drainage scheme and look forward to working closer with them next year in an attempt to fully address this challenge and others pertaining to Foxton and Foxton Beach.

3.5 The workshop with HDC officers, the Deputy Mayor and our Māori Councillors on the Foxton Beach Endowment Fund went very well and we look forward to the next steps. It is worth noting that we agreed that the name of the fund should be standardised as the Foxton Beach Endowment Fund.

4. Issues for Consideration

4.1 Any issues for consideration are included in the Proceedings of Committee report at item 9.1.

Attachments

There are no attachments for this report.

Confirmation of statutory compliance

In accordance with section 76 of the Local Government Act 2002, this report is approved as:

a. containing sufficient information about the options and their benefits and costs, bearing in mind the significance of the decisions; and,

b. is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

Signatories

Author(s)

John Girling

Chairperson, Te Awahou Foxton Community Board

Approved by

John Girling

Chairperson, Te Awahou Foxton Community Board

Council

22 November 2023

File No.: 23/844

7.1 Review of the Dangerous and Insanitary Buildings Policy

1. Purpose

1.1 To seek direction from Council about whether to publically consult on the minor change to the Dangerous and Insanitary Buildings Policy where the policy document has been updated to the latest Council Policy template is required, or to seek Council confirm the policy as reviewed.

2. Executive Summary

2.1 The Dangerous and Insanitary Buildings Policy was last reviewed and amended in August 2017 in consultation with the community and sets out the approach we will take to identify and deal with dangerous and insanitary buildings. The policy is focused on ensuring people can live and work in buildings without compromising their health or safety.

2.2 Council was required to review the existing policy, in response to any issues that arise, a result of legislation changes or within five years, whichever comes first.

2.3 Officers have reviewed the Dangerous and Insanitary Buildings Policy and are recommending two (2) minor changes; the first being that the policy is transferred to the latest Council policy template, and the second being to change NZ Fire Service to Fire and Emergency New Zealand (FENZ). No other changes to the policy are required.

3. Recommendation

3.1 That Report 23/844 Review of the Dangerous and Insanitary Buildings Policy be received.

3.2 That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act.

3.3 That Council resolves that the Dangerous and Insanitary Buildings Policy has been reviewed and that the Policy attached as Attachment A be adopted as the current version of the Policy.

4. Background / Previous Council Decisions

4.1 The Dangerous and Insanitary Buildings Policy was last reviewed and amended in August 2017 in consultation with the community and sets out the approach we will take to identify and deal with dangerous and insanitary buildings. The policy is focused on ensuring people can live and work in buildings without compromising their health or safety.

4.2 Council was required to review the existing policy, in response to any issues that arise, a result of legislation changes or within five years, whichever comes first.

5. Discussion

5.1 Council is required by the Building Act 2004 to create and maintain a policy on dangerous and insanitary buildings. The policy is focused on ensuring people can live and work in buildings without compromising their health or safety.

5.2 Council is responsible for managing the policy through the Building Act 2004 and will apply it to any building where the current conditions mean the building could be dangerous, affected or insanitary. Buildings must meet the definitions outlined in the Building Act to be considered dangerous, affected or insanitary and Council will work with building owners on any reasonably practicable options available to them.

5.3 Heritage buildings are covered by the policy and will be assessed in the same way as other dangerous, affected and insanitary buildings. And, where heritage buildings are identified as dangerous, affected or insanitary discussions will be held with owners of the building, Heritage New Zealand Pouhere Taonga and other stakeholders to identify a mutually acceptable way forward. Special efforts will be made to meet heritage objectives specified in the Operative District Plan.

5.4 Section 132 of the Building Act sets out that Council must review the existing policy at intervals of not more than 5 years, and if amending or replacing the policy must do so using the special consultative procedure in section 83 of the Local Government Act 2002.

5.5 Officers have reviewed the Dangerous and Insanitary Buildings Policy and are proposing to transfer the policy to our new policy template, and to correctly refer to FENZ in place of the NZ Fire Service. No changes to the policy clauses or the application of the policy have otherwise been made or suggested.

5.6 As the changes are administrative in nature and do not materially change the policy content nor is the application of the policy changed, this report is being brought to Council to confirm the review of the Policy as complete and to adopt the updated version of the Policy attached as Attachment A as the current version.

5.7 For comparison, a copy of the current version of the Policy (as amended in 2017) is attached as Attachment B, to compare against the updated version of the Policy attached as Attachment A.

5.8 Section 132 (5) of the Act informs that the current policy does not cease to have effect because it is due for review or being reviewed.

6. Options

Option 1 (Preferred)

6.1 Resolve that the review of the Dangerous and Insanitary Buildings Policy as complete, and in doing so confirm that the Policy attached as Attachment A is the latest version of the Policy. The next review of the policy be set to occur in accordance with the requirements of the Building Act.

Option 2

6.2 Resolve to publically consult on the administrative changes made to the Dangerous and Insanitary Buildings Policy using the special consultative procedure as set out in section 83 of the Local Government Act 2002; and in doing so refer the policy back to Officers to prepare the consultation documents and to bring a new report back to Council at a later meeting seeking the decision to publically consult on the review of the Policy.

Option 3

6.3 Resolve that the Dangerous and Insanitary Buildings Policy stay in its current format without any changes, and in doing so confirm that the Policy attached as Attachment B is the current and reviewed version of the Dangerous and Insanitary Buildings Policy. The next review of the policy be set to occur in accordance with the requirements of the Building Act.

6.4 The preferred option is Option 1.

Cost

6.5 Costs are expected to be covered within current operational budgets.

Rate Impact

6.6 There will be no Rates impacts arising.

Community Wellbeing

6.7 There are no negative impacts on Community Wellbeing arising.

Consenting Issues

6.8 There are no Consents required or consenting issues arising.

LTP Integration

6.9 There is no LTP programme related to this report.

7. Consultation

7.1 Should Council choose Option 2, to publically consult on the changes to the Dangerous and Insanitary Buildings Policy, it will need to be done using the special consultative procedure as detailed in section 83 of the Local Government Act 2002.

8. Legal Considerations

8.1 There are no further legal requirements than those identified in section 5 of this report.

9. Financial Considerations

9.1 There is no financial impact.

10. Iwi Considerations

10.1 There are no iwi considerations.

11. Climate Change Considerations

11.1 There is no Climate Change impacts.

12. Environmental Considerations

12.1 There are no environmental considerations.

13. Health & Safety Considerations

13.1 There is no Health & Safety impact, other than that assumed by the responsibility as a Territorial Authority in the Building Act 2004.

14. Other Considerations

14.1 There are no other considerations.

Confirmation of statutory compliance

In accordance with section 76 of the Local Government Act 2002, this report is approved as:

a. containing sufficient information about the options and their advantages and disadvantages, bearing in mind the significance of the decisions; and,

b. is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

15. Attachments

No.	Title	Page
a ⇩	Dangerous and Insanitary Buildings Policy - 2023 Review	17
b ⇩	Dangerous and Insanitary Buildings Policy 2017 - Adopted 30 August 2017	26

Author(s)

Vaimoana Miller

Compliance Manager

Approved by

Brent Harvey

Group Manager - Community Experience & Services

Monique Davidson

Chief Executive Officer

Council

22 November 2023

8.2 Regional Committee Activity Update

File No.: 23/827

1. Purpose

To provide an update to elected members of recent activity related to the various regional committees of which the Council is a member and represented

2. Recommendation

2.1 That Report 23/827 Regional Committee Activity Update be received.

2.2 That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002.

2.3 That Council note the minutes from the Regional Transport Committee 6 June 2023 and 5 September 2023, Wellington Regional Leadership Committee 13 June 2023 and 19 September 2023, and Climate Action Joint Committee 4 September 2023.

3. Background/Previous Council Decisions

The Horowhenua District Council is member of the following regional committees or bodies:

· Regional Transport Committee

· Climate Action Joint Committee

· Wellington Regional Leadership Committee

The following meetings have occurred, and their minutes are attached to this report:

Meeting	Date
Regional Transport Committee	6 June 2023
Wellington Regional Leadership Committee	13 June 2023
Climate Action Joint Committee	4 September 2023
Regional Transport Committee	5 September 2023
Wellington Regional Leadership Committee	19 September 2023

Attachments

No.	Title	Page
a ⇩	Confirmed minutes - Regional Transport Committee - 6 June 2023	43
b ⇩	Confirmed minutes - Wellington Regional Leadershiop Committee - 13 June 2023	47
c ⇩	Unconfirmed minutes - Climate Action Joint Committee - 04 September 2023	53
d ⇩	Unconfirmed minutes - Regional Transport Committee - 05 September 2023	56
e ⇩	Unconfirmed minutes - Wellington Regional Leadership Committee - 19 September 2023	60

Confirmation of statutory compliance

In accordance with section 76 of the Local Government Act 2002, this report is approved as:

a. containing sufficient information about the options and their benefits and costs, bearing in mind the significance of the decisions; and,

b. is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

Signatories

Author(s)

Grayson Rowse

Principal Advisor - Democracy

Approved by

Monique Davidson

Chief Executive Officer

Te Awahou Foxton Community Board

30 October 2023

Te Awahou Foxton Community Board

OPEN MINUTES

UNCONFIRMED

Minutes of a meeting of the Te Awahou Foxton Community Board held in the Te Awahou Nieuwe Stroom, 92 Main Street, Foxton on Monday 30 October 2023 at 6:00pm.

present

Chairperson	Mr John Girling
Deputy Chairperson	Mr Trevor Chambers
Members	Mrs Nola Fox
	Mr Brett Russell
	Mr David Roache

IN ATTENDANCE

Reporting Officer	Monique Davidson	Chief Executive
	Grayson Rowse	Principal Advisor – Democracy
Meeting Secretary	Alice Petersen	Business Support Officer - Democracy

1 Apologies

Apology

Resolution Number TAFCB/2023/84

MOVED by Mr Girling, seconded Mr Roache:

That the apology from Deputy Mayor Allan be accepted.

Carried

Chairperson moved Item 6 – Presentations forward in the Agenda as presenters had other commitments to attend.

6 Presentations

6.1

Tim Costley - MP- elect for Ōtaki Electorate

Mr Tim Costley was welcomed to meeting by the Chair and invited to speak.

He noted that once Ō2NL was completed Foxton would become the first stop out of Wellington, and the opportunities this brings.

In response to question Mr Costley said he was looking to have regular clinics in Foxton, as well as electorate office likely based in Levin.

Resolution Number TAFCB/2023/85

MOVED by Mr Girling, seconded Mr Roache:

That the Board thanks Tim Costley for attendance and presentation

Carried

6.2	Horizons Freshwater Targets & Foxton East Drainage Scheme Presentation
	John Roygard presented to the Board the challenges of improving the Foxton East Drainage System – particularly around Cook and Purcell Street’s, looking at potential solutions to improve Foxton’s flood resilience. It was noted that Questions – if sheet piling is available why isn’t it being used. Can put sheet piling in but it will affect other areas, so need agreement with the community about where the low point needs to go. Mr Roygard advised of options that Horizons Regional Council will have in front of them as part of their Long Term Plan. Surge wall protection – 30yr infrastructure discussion being held presently. Mr Roygard encouraged both the Board and the community to engage directly with Horizons via submissions regarding the Foxton East Drainage Scheme. Governance Group looking to get underway early 2024 – Mr Roygard encourages feedback regarding what the shape of this governance group should look like.
	Resolution Number TAFCB/2023/86 MOVED by Mr Girling, seconded Mr Chambers: That the Board thank Mr Roygard for his presentation Carried
	Attachments 1 Horizons Presentation for Foxton Community Board 30 October 2023

6.3	Foxton Beach Stormwater Presentation
	Annette Sweeney from Good Earth Matters presented an overview on the stormwater consent progress and provided an update on monitoring progress over the past 3 years including advising on next steps.
	Resolution Number TAFCB/2023/87 MOVED by Mr Girling, seconded Mr Russell: That the Board thank Annette Sweeney for her presentation Carried
	Attachments 1 Foxton Beach Stormwater Presentation TAFCB - 30 Oct 2023

2 Public Participation

Cr Ross Brannigan attended the meeting and spoke to item 7.1.

3 Late Items

There were no late items.

4 Declaration of Interest

There were no declarations of interest

5 Confirmation of Minutes

Resolution Number TAFCB/2023/88

MOVED by Mr Girling, seconded Mrs Fox:

That the minutes of the meeting of the Te Awahou Foxton Community Board held on Monday, 18 September 2023, be confirmed as a true and correct record.

Carried

7 Elected Members Reports

7.1

Chairperson's Report

1. Purpose

1.1 To receive the Chairperson’s report highlighting matters of interest to Te Awahou Foxton Community Board.

Chairperson spoke to his report, clarifying that he understands that Councillors are representative of entire Horowhenua District whereas he feels the Board is representative of Foxton and he will be continue to be strong on the front.

Chief Executive spoke to 3.5 regarding targeted rate for the Foxton Community for Te Awahou Foxton Community Board. She outlined timeline of rating policy regarding targeted rate for TAFCB and informed the Board of the timeframe for them to speak to the proposal of a targeted rate.

Chief Executive spoke to 3.7, bullet point one; she advised that the independent report of monitoring indicates there is no leeching from landfills. She encouraged Board Members to be proactive in seeking answers on these types of queries to deliver answers to their community promptly.

Resolution Number TAFCB/2023/89

MOVED by Mr Roache, seconded Mr Chambers:

2.1 That Report 23/782 Chairperson's Report be received.

2.2 That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002.

Carried

7.2	Community Board Member Report - Nola Fox
	1. Purpose 1.1 To report back on liaison activity in relation to: · MAVtech · Foxton Beach Community Centre
	The report was taken as read.
	Resolution Number TAFCB/2023/90 MOVED by Mrs Fox, seconded Mr Chambers: 2.1 That Report 23/779 Community Board Member Report - Nola Fox be received and noted. Carried
	Community Board Member Brett Russell provided a verbal update

8 Reports

8.1

Foxton Beach Freeholding Account Update

1. Purpose

1.1 This report updates the Board on progress of the Policy and Strategy Review, and provide the most recent account statement

Resolution Number TAFCB/2023/91

MOVED by Mr Girling, seconded Mrs Fox:

2.1 That Report 23/783 Foxton Beach Freeholding Account Update be received.

2.2 That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002.

Carried

8.2

Te Awahou Foxton Community Board - Actions Monitoring Report - October 2023

1. Purpose

1.1 To present to Te Awahou Foxton Community Board the updated monitoring report covering requested actions from previous meetings of the Board. This report incorporates updates related to the Foxton and Foxton Beach areas from the Long Term Plan Monitoring Report presented to Council on 11 October 2023.

Resolution Number TAFCB/2023/92

MOVED by Mr Girling, seconded Mr Roache:

2.1 That Report 23/784 Te Awahou Foxton Community Board - Actions Monitoring Report - October 2023 be received.

2.2 That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002.

Carried

7.33 pm There being no further business, the Chairperson declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF Te Awahou Foxton Community Board HELD ON

DATE: ...........................

CHAIRPERSON:

Council

22 November 2023

Exclusion of the Public : Local Government Official Information and Meetings Act 1987

The following motion is submitted for consideration:

That the public be excluded from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Grant of Easement - Lot 32 DP 17402

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution