Notice is hereby given that an ordinary meeting of the Horowhenua District Council will be held on:

 

Date:                       Time: Meeting Room: Venue:	Wednesday 8 May 2024 1:00 pm Council Chambers 126-148 Oxford St Levin
Council   OPEN AGENDA

 

 MEMBERSHIP

 

Mayor	His Worship The Mayor Bernie Wanden
Deputy Mayor	Councillor David Allan
Councillors	Councillor Mike Barker
	Councillor Rogan Boyle
	Councillor Ross Brannigan
	Councillor Clint Grimstone
	Councillor Nina Hori Te Pa
	Councillor Sam Jennings
	Councillor Paul Olsen
	Councillor Jonathan Procter
	Councillor Justin Tamihana
	Councillor Piri-Hira Tukapua
	Councillor Alan Young

 

 

Contact Telephone: 06 366 0999 Postal Address: Private Bag 4002, Levin 5540 Email: enquiries@horowhenua.govt.nz Website: www.horowhenua.govt.nz Full Agendas are available on Council’s website www.horowhenua.govt.nz Full Agendas are also available to be collected from: Horowhenua District Council Service Centre, 126 Oxford Street, Levin Te Awahou Nieuwe Stroom, Foxton, Shannon Service Centre/Library, Plimmer Terrace, Shannon and Te Takeretanga o Kura-hau-pō, Bath Street, Levin

 

Council 08 May 2024

 

ITEM   TABLE OF CONTENTS                                                          PAGE

KARAKIA

PROCEDURAL

1        Apologies                                                           5

2        Public Participation                        5

3        Late Items                                        5

4        Declarations of Interest                  5

5        Confirmation of Minutes                                   5  

REPORTS

6        Elected Members Reports

6.1    Mayoral Report - May 2024   7

6.2    Member's Report Back on LGNZ Zone 3 Meeting         35

7        Reports for Decision

7.1    Three Waters Better Off Funding                                39

7.2    Major Contestable Events Fund                                      55

7.3    Selection of Best Practical Option for Management of the Leachate Ground Water Plume at the Old Levin Dump                                    75

7.4    Climate Change - Council Controlled Emissions         97

7.5    Green Avenue Reserve - Revocation                         103

8        Reports for Noting

8.1    Horowhenua District Council Organisation Performance Report May 2024                113

8.2    Council Resolution and Actions Monitoring Report May 2024                             115

9        Proceedings of Committees

9.1    Proceedings of the Community Wellbeing Committee 27 March 2024                                     125

9.2    Proceedings of the Community Funding and Recognition Committee 10 April 2024                           129

9.3    Proceedings of Te Awahou Foxton Community Board 8 April 2024                           137       

IN COMMITTEE

10      Procedural motion to exclude the public   155

7.5     Green Avenue Reserve - Revocation

b.      Detailed Property Analysis - Green Avenue                    155

C1     Tara-Ika Crown Infrastructure Partners Update and Procurement                                155

C2     Council Resolution and Actions Monitoring Report May 2024     155

C3     Three Waters Service Delivery Management Options                 156

 

 

 

Karakia

 

 

Whakataka te hau ki te uru Whakataka te hau ki te tonga Kia mākinakina ki uta Kia mātaratara ki tai E hī ake ana te atakura He tio, he huka, he hau hū Tīhei mauri ora!

Cease the winds from the west Cease the winds from the south Let the breeze blow over the land Let the breeze blow over the ocean Let the red-tipped dawn come with a sharpened air. A touch of frost, a promise of a glorious day.

 

 

1        Apologies

 

An apology from Councillor Jonathan Procter has been received.

 

2        Public Participation

 

Notification of a request to speak is required by 12 noon on the day before the meeting by phoning 06 366 0999 or emailing public.participation@horowhenua.govt.nz.

 

3        Late Items

 

To consider, and if thought fit, to pass a resolution to permit the Council to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded.

Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise:

(i)      The reason why the item was not on the Agenda, and

(ii)     The reason why the discussion of this item cannot be delayed until a subsequent meeting.

 

4        Declarations of Interest

 

Members are reminded of their obligation to declare any conflicts of interest they might have in respect of the items on this Agenda.

 

5        Confirmation of Minutes

 

 

 

 

Council 08 May 2024

 

6.1           Mayoral Report - May 2024

File No.: 24/236

  

 

1.     Purpose

1.1     The purpose of this report is for His Worship the Mayor to report to Council on community events and Council-related meetings attended during March and April 2024, and provide an update on items of interest.

 

2.     Recommendation 2.1     That Report Mayoral Report - May 2024 be received. 2.2     That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002. 2.3     That Council authorises the Mayor, Crs Tamihana and Grimstone to attend the Local Government New Zealand Conference to be held in Wellington 21-23 August 2024. 2.4     That Council nominates Crs Tamihana and Grimstone as the alternates to exercise Council’s voting rights, should the presiding delegate not be in attendance at the 2024 Annual General Meeting of Local Government New Zealand.

 

3.     March and April 2024 - Meetings, Functions and Events Attended

3.1     The following meetings, functions and events were attended by Mayor Bernie, during the months of March and April 2024.

March 2024

Catch up with Mayor Bernie - Te Awahou Nieuwe Stroom

Mayor Helen Worboys, Manawatū District Council

Climate Action Joint Committee Meeting

Horizons Region - Mayoral Forum

Emergency Management Joint Standing Committee Meeting

Regional Transport Committee Meeting

Council Meeting I

Workshops and Briefings I

Rural and Provincial Sector Meeting

Meeting with Kāpiti Coast District Council CE Darren Edwards and Mayor Janet Holborow

Catch up with Mayor Bernie – Shannon

NZ Rural Sports Awards in Palmerston North

Levin Wastewater Discharge Engagement and Review Panel meeting

LTP Engagement session – Levin Intermediate

Catch up with Mariah – Tuia Programme mentee

Horowhenua Lake Domain Board meeting

Digital Leak Detection Water Meters – first installation in Shannon

Workshops and Briefings II

Future Leaders Day

Regional Leadership Group Meeting

Meeting with Electra CE Geoff Douch and Board Chair Steve Armstrong

Manawatū - Whanganui MPs and Regional Chiefs meeting

Shannon Wastewater Treatment Plant Site Visit with Ngāti Whakatere

LTP Consultation - Facebook Live I

Catch up with MP Tim Costly

Meeting with Age Concern

LTP Consultation - Unison Community Choir

LTP Consultation - Facebook Live II

Wellington Regional Leadership Committee

Council Meeting II

Zone 3 Meeting

UCOL Te Pūkenga Graduation

Housing Action Plan Meeting

LTP Consultation - Facebook Live – Waste Management & Minimisation Plan and kerbside recycling

LTP Consultation - Citizens Panel

Foxton Te Awahou Lions Group

Stuff Interview

Community Wellbeing Committee Meeting

Wellington Water Advisory Group Meeting

Workshops and Briefings III

Horowhenua Older Persons Network Meeting

April 2024

Kāinga Ora Meeting

Netherlands Ambassador, Ard Van Der Vorst visit

Horizons Cr. Sam Fergusson meeting

LTP Consultation - Facebook Live III - Sharing costs

The reality of community governance the good bad and the ugly presentation

Workshops and Briefings I

Regional Transport Committee – Regional Land Transport Plan Hearings

Tokomaru Volunteer Fire Brigade Awards function

He Whare Manaaki Tangata – 10th Birthday Celebration

Hurricanes Poua Game at the Levin Domain

Tokomaru Volunteer Fire Brigade Awards

LTP Consultation - Horowhenua District Residents & Ratepayers meeting

Regional Transport Matters - Regional Chiefs' Matters

Build Horowhenua LTP Consultation Event - Development Contributions

LTP Consultation - Citizens Panel

Community Funding and Recognition Committee

Workshops and Briefings II

Evening Cuppa with a Councillor

Combined Sector Meeting in Wellington

Rural and Provincial Sector Meeting

Mayor’s Taskforce for Jobs Governance Group Meeting

Regional Transport Committee - Regional Land Transport Plan Deliberations

Extraordinary Council Meeting

Workshops and Briefings III

Tour of Te Wananga o Raukawa

Electra Business & Innovation Awards - launch event

Business After Five Function

Guest Speaker - Ageing Well Coffee Group

Liaison Meeting with Corrections Management

Hon Chris Bishop – function in the Horowhenua

ANZAC Day Services

Big Dutch Day Out

Health, Safety & Wellbeing – Salisbury Street works - site visit

Meeting with Mitchpine

Meeting with representatives of the Foxton Memorial Hall Committee

Manakau District Community Association AGM

 

 

 

4.     Local Government New Zealand (LGNZ) Annual Conference and Annual General Meeting (AGM)

The 2024 LGNZ Conference and AGM is being held in Wellington from 21-23 August.

As Horowhenua District Council is a member of LGNZ, it is entitled to representation at the Annual General Meeting (AGM) which is held in conjunction with the conference.

Horowhenua District Council is entitled to three votes at the AGM.  The voting entitlement of each member authority is determined by that authority’s subscription level. Mayor Wanden is the presiding delegate responsible for voting on behalf of HDC at the AGM.

Horowhenua District Council delegates are selected on a rotational basis to ensure most or all Councillors are able to attend a LGNZ Conference during their time as an elected member. As per the Elected Members Expenses and Allowances Policy 2024, costs for the Mayor and up to four Councillors are able to be covered, for the conference.

Approval is sought for Mayor Wanden and Crs Tamihana and Grimstone to attend the Conference and for Crs Tamihana and Grimstone to be listed as alternate delegates who can attend and vote on behalf of the Horowhenua District Council at the AGM, in case the presiding delegate is not able to attend.

 

5.     LGNZ Four Monthly Report for Member Councils

Attached is the LGNZ four month report to February 2024 which provides an overview and summary of LGNZ’s work on behalf of member Councils. This report is produced three times per year and aims to take an in-depth look at the activities of LGNZ.

Including this report in the May Council Meeting agenda provides an opportunity for Council to discuss aspects of the report and provide feedback.

 

6.     Horizons - Regional Transport Committee

Membership of this Committee is specified by section 105(2) of the Land Transport Management Act 2003 and consists of two Regional Councillors: Crs Rachel Keedwell (Chair) and Sam Ferguson, together with seven members representing Territorial Authorities (one from each Territorial Authority in the region), and one member representing the Waka Kotahi (New Zealand Transport Agency).

This Committee plans and promotes the establishment of an affordable, integrated, safe, responsive and sustainable land transport system for the Manawatū-Whanganui Region.

The agenda and minutes of the Tuesday 5 March meeting can be found here:

https://www.horizons.govt.nz/calendar/regional-transport-committee-2024-5-03.aspx

 

7.     Horizons Region - Climate Action Joint Committee

The purpose of this Committee is to:

Receive scientific evidence and Mātauranga Māori to inform strategic leadership on how the Manawatū-Whanganui Region could achieve climate change mitigation and adaptation; and

Inform the development of climate change adaptation and mitigation objectives, share information, and facilitate collaborative action to reduce greenhouse gas emissions and prepare for climate change impacts.

The agenda and minutes of the Monday 4 March meeting can be found here:

https://www.horizons.govt.nz/calendar/climate-action-joint-committee-2024-4-03.aspx

 

 

 

Attachments

No.	Title	Page
a⇩	LGNZ - Four Monthly Report for Member Councils - February 2024	12

     

 

Confirmation of statutory compliance   In accordance with section 76 of the Local Government Act 2002, this report is approved as: a.   containing sufficient information about the options and their benefits and costs, bearing in mind the significance of the decisions; and, b.   is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

Signatories

Author(s)

Bernie Wanden Mayor

 

Approved by

Bernie Wanden Mayor

 

 

Council 08 May 2024

 

Council 08 May 2024

 

6.2           Member's Report Back on LGNZ Zone 3 Meeting

File No.: 24/255

  

1.     Purpose

1.1     To receive the report back from Councillor Tamihana to report back on the LGNZ Zone 3 Meeting.

2.     Recommendation

2.1     That Report 24/255 Member's Report Back on LGNZ Zone 3 Meeting be received.

2.2     That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002.

3.     Report Back from Cr Justin Tamihana

Venue: Midway Surf Rescue Community Hub, Turanga-nui-a-Kiwa/Gisborne.

Date: Thursday 21 and Friday 22 March.

Host: Gisborne District Council.

In attendance for HDC: Mayor Wanden, Cr Tamihana and Monique Davidson CEO.

3.1     Tena koutou, Firstly I would like to acknowledge HDC for the opportunity to attend my first Zone 3 meeting and note I got a lot from it, just understanding who’s in our Zone but the fact there are 6 Zones across Aotearoa NZ. Also thankyou to Monique, Sue and Aimee for their assistance in the matter of the Remit put forward but also the organising of travel, accommodation etc. to ensure we were well looked after throughout the course of the two day hui.

3.2     Secondly I would like to acknowledge the hau kainga Rongowhakaata and Te Aitanga-a-Mahaki for the warm welcome we received and sharing of their local history and many deeper connections to the whenua, which was endorsed by our hosts the Gisborne District Council and Mayor Rehete Stoltz and Nedine Swann CEO.

3.3     The two day event covered many different topics which I’m sure Bernie and Monique may speak too also, but I thought I’d cover those matters that I felt most drawn too as well as the two remit items that were presented to those in attendance. Not to take away also from the huge amount of work that has occurred in the Tairawhiti Region and the many serious events that have hit the region and set it on a path of recovery.

3.4     Zone 3 Co-Chairs Mayor Andy Watson and Mayor Craig Little certainly kept us all entertained and somewhat on time also but humbly allowed everyone to participate in the many discussions. We were also given addresses from Minister’s Simeon Brown online and Shane Jones via pre-recorded video, local MP Dana Kirkpatrick, LGNZ Chairman Sam Broughton, and also Chris Money of Waka Kotahi/NZTA, Caroline Dumas of DIA Partnership Director and Paul O’Connell for the Ministry of Transport, so plenty to take in.

3.5     Round the Region updates were also shared by Palmerston North City Council, Whanganui District Council, Ruapehu District Council, Manawatū District Council, Napier District Council, Central Hawkes Bay District Council, Hastings District Council, Hawkes Bay Regional Council, Wairoa District Council, Horowhenua District Council, Horizons Regional Council, Taranaki District Council and Rangitikei District Council which showed many similarities in regards to the difficulties each are having with Long Term Planning, Central Government influence and just trying to do the basics well for our respective communities. Certainly a lot going on but strategically worthwhile finding ways to collaborate more and not duplicate the many streams of work each region are experiencing which ultimately costs our ratepayers.

3.6     The site visits to the Kiwa Pools, a new $40million aquatic facility was outstanding and noted the land it’s situated on was gifted by the Rongowhakaata people, and secondly, my favourite part of the two days was the Tairawhiti Emergency Coordination Centre. This was an extraordinary operation and the learning here was the difference between how our Council operate alongside the Regional Council and how in Gisborne they operate as a “Unitary Council”, both district and Regional combined. But also the difference in working with settled and unsettled Iwi was pointed out too which obviously wasn’t easy but a process that was required to work with all Tiriti partners.

3.7     The highlight was the ability to capture the entire community with Iwi, hapu and Marae identified as key to any response in the region and tools to assist in making a singular vehicle that lead in times of events. It was humbling to see Tiriti partners at the foundation of this but also through all tiers of activation up and down (governance-Operations). A very professional set up with professional leadership that had high Military connections and the fact it was completely manned with Ngati Porou and local Maori advisors alongside all other entities shows it can work. The other highlight for me was the way in which the East Coast wider community are able to come together quickly and work together but also the recovery efforts by all involved. TV doesn’t do justice to the plight of the time.

3.8     In regards to the remits presented, both I will attach to this report and both were moved by PNCC and seconded by HDC and were successfully endorsed by the hui to be taken forward to the LGNZ AGM coming up in Te Whanganui-a-Tara/Wellington. A hui I’m interested in attending too!!!

3.9     The first remit was for LGNZ to advocate to Central Government to amend the Health Entitlement Cards Regulations 1993 so that the cardholder can use the Community Services Card as evidence for purposes of accessing Council Services which would otherwise rely on a form of means testing (Remit attached) which was endorsed by the hui.

3.10   The second remit from Te Pae Tawhiti and supported by Horowhenua District Council, Palmerston North City Council and Horizons Regional Council was the remit titled: Local Government Constituent Wards will not be subjected to referendum aka Subject all Wards equally to a referendum. This remit was spoken to by Roly Fitzgerald (PNCC), myself and Coral Raukawa of Rangitikei District Council and was endorsed by those present with one abstention, Manawatū District Council which stated they had received the remit late and haven’t had the opportunity to formerly endorse via Council. In saying that there was overwhelming support for the remit and many that celebrated what their Maori Ward Elected Members had contributed to their districts and even Minister Simeon Brown was asked about the what? Are those councils still grappling with the matter meant to do, to which the Minister noted he was unable to answer. I am grateful to be able to report our contribution was well received and endorsed by the majority so thanks again to our team.

3.11   Having now returned home and getting back into the swing of our Long Term Plan Consultation engagements and prepping for this Wednesdays workshop I again thank Council for this opportunity and happy to take any questions when we come together.

Attachments

There are no attachments for this report.   

 

Confirmation of statutory compliance   In accordance with section 76 of the Local Government Act 2002, this report is approved as: a.   containing sufficient information about the options and their benefits and costs, bearing in mind the significance of the decisions; and, b.   is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

Signatories

Author(s)

Justin Tamihana Councillor

 

Approved by

Justin Tamihana Councillor

 

 

Council 08 May 2024

 

File No.: 24/254

 

7.1           Three Waters Better Off Funding

 

    

 

1.     Purpose

1.1     The purpose of this report is to discuss and review current Better Off Funding projects and identify opportunities for redirection of unspent funds.

 

2.     Executive Summary

2.1     On 18 April 2024, Horowhenua District Council (HDC) received correspondence from the Department of Internal Affairs (DIA), that has tasked our Council to seek opportunities for redirection of Better Off Funding to increase investment in water infrastructure or to help establish new water services delivery organisations where appropriate.

2.2     Once the DIA have received our initial position on potential redirection opportunities, we would mutually agree our remaining Better Off programme by 30 June 2024. Any mutually agreed changes will be confirmed through a formal contract variation when the Local Government Water Services (Transitional Provisions) Bill passes into law, which is expected around mid-2024.

2.3     Any potential redirection of Better Off funding will only occur where agreed to by our Council. In the meantime:

·     For existing Better Off projects, the Department will continue to pay claims as these are submitted in accordance with the terms of the Better Off funding agreement.

·     Any project substitution requests (or other changes to project scopes) that increase allocations of funding to non-water activities will not be approved by the Department and Crown Infrastructure Partners until an agreement has been reached for the remaining Better Off programme.

2.4     Council was awarded $4.99 million of Better Off Funding to contribute to the following projects; Levin Town Centre Development, Manakau Domain Shared Pathways, Lake Punahou Development Plan, Waitārere Beach Surf Club Development, Te Maire Park Development, Trig Mountain Bike Track Improvements, Events and Destination Management Strategy, Foxton Pool Redevelopment, Rural Halls Drinking and Wastewater, Levinable Project, Foxton Courthouse Redevelopment.

2.5     From all projects, a total of $2,040,625.00[1], could be made available and be reallocated to increase investment in water infrastructure or to help establish new water services organisations. The value stated above equates to 3.89% as a rates value.  

2.6     Across all projects where funding is available to allocate, Council will need to make some tough decisions on the must haves and the nice to haves, whilst balancing any decisions with the potential impacts on those communities and the associated risks. In particular, the reputational risks which could have wider implications for Council for future projects in those communities.  

2.7     Increased investment in water infrastructure is something that Council have continued to signal in the draft Long Term Plan, addressing current supply and demand challenges, as well as future-proofing our infrastructure for planned growth. Together with increased costs that Council is facing, it would be remiss to not consider re-directing some funding of ‘nice to have’ projects to critical infrastructure. But also consider the potential cost of developing a water services delivery plan and potential ‘transition’ costs.

3.     Recommendation

3.1     That Report 24/254 Three Waters Better Off Funding be received.

3.2     That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act.

3.3     That Council retain all original funding allocations in the Better Off Funding agreement to carry-out the permitted funding activities for each project.

OR

3.4     That Council retain all original funding allocations for the projects that are in progress; Te Maire Park Development Initiative; Levinable; Manakau Domain; Levin Town Centre; Foxton Courthouse Redevelopment; Events and Destination Management Strategy, and

Retain $80,000.00 of funding for Lake Punahou and request that the Chief Executive meet with the Chairperson of the incoming Lake Domain Board to proceed with mutually agreed actions pertaining to permitted funding activities, and

Submits a re-allocation and change request for the Rural Halls Drinking and Wastewater Initiative as follows:

Re-allocate $265,000.00 toward increased investment in water infrastructure or to help establish new water services delivery organisations as deemed appropriate by the Chief Executive, and

Retain $135,000.00 and provide a one-off grant of $15,000.00 to each of the following halls; Ihakara Hall, Ōhau Hall, Opiki Hall, Manakau Hall, Tokomaru Hall, Poroutawhao Hall, Koputaroa Hall, Moutoa Hall, Mangahao Hall (Mangaore) for the purpose of supporting rural halls, with emphasis on enhancing water and wastewater resilience and emergency preparedness, empowering them to strengthen their facilities and infrastructure to better withstand and respond to emergencies.

OR

3.5     That Council agrees on an alternate process to determine the re-allocation of unspent Better Off Funding, providing officers with a recommendation to bring back to Council for endorsement before 30 June 2024.

4.     Background / Previous Council Decisions

4.1     Better Off Funding was an initiative of the Water Services Reform process under the previous Labour Government. Whereby they had set aside $2 billion (nationwide) for Councils to use to improve amenity and outcomes for residents. This funding provided opportunities for Councils to progress and accelerate projects while ensuring minimal impact to ratepayers.

4.2     The Chief Executive, the Executive Leadership Team (ELT) and Elected Members of the previous triennium facilitated a ‘Dragons Den’ style event, to allow staff to pitch projects that would meet the criteria of Better Off Funding, and that would have a positive impact on the community. At the time, it was made clear that investment in Council Water Infrastructure was not in-scope, and therefore, projects deviated from water investment. It must also be noted that many didn’t have strategic alignment. Successful projects from the pitch were put forward in an application to the DIA for Better Off Funding. 

4.3     On 1 December 2022, formal notification was received confirming that Council was awarded $4.99 million of Better Off Funding to contribute to the following projects; Levin Town Centre Development, Manakau Domain Shared Pathways, Lake Punahou Development Plan, Waitārere Beach Surf Club Development, Te Maire Park Development, Trig Mountain Bike Track Improvements, Events and Destination Management Strategy, Foxton Pool Redevelopment, Rural Halls Drinking and Wastewater, Levinable Project, Foxton Courthouse Redevelopment.

 

5.     Discussion

5.1     HDC was granted $4,990,000.00 of Better Off Funding for the delivery of 11 projects. Of the 11 projects four have had all funds fully exhausted or allocated, and have, or are due a claim payment to recoup costs as per funding contract. They are:

•     Waitārere Beach Surf Club re-development

•     Trig Mountain Bike Track Upgrade

•     Foxton Pool Redevelopment

•     Events and Destination Management Strategy

5.2     Five projects are currently deemed as ‘In Progress.’ Some have had majority of funds exhausted, whilst others have not incurred as many costs and are at pricing request phase, as a result there is a large amount of ‘unspent’ funds. It must be noted that community ownership and expectations of project delivery is high across all of these projects:

•     Te Maire Park Development Initiative

•     Levinable Project

•     Manakau Domain

•     Levin Town Centre Development

•     Foxton Courthouse Redevelopment

5.3     Two projects have not started:

•     Lake Punahou Development Plan

•     Rural Halls Drinking Water and Wastewater Initiative

5.4     The tables below set out permitted funding activities, project commitments, the risk for each project if altered, and the total of remaining funding that could be re-allocated.

5.5     As some projects are currently underway, if a recommendation is made to re-allocate funding from those projects, ELT will need to issue a stop work announcement to those Project Managers. Once Council has ratified a formal decision, there will be consistent communication to communities and there would be an expectation that Elected Members stand by their decisions and support Council staff with communicating the messaging to the respective communities.

5.6     Te Maire Park Development Initiative

 

5.7     Levinable Project

 

5.8     Manakau Domain

 

5.9     Levin Town Centre Development

 

 

5.10   Foxton Courthouse Re-development

 

5.11   Events and Destination Management Strategy

Events and Destination Management Strategy	Status	Total BOF Grant	Total Remaining funding that could be reallocated
	In-Progress	$350,000.00	$50,000.00
Permitted funding Activities	Events and Destination Management Strategy initiative, to implement the Events Strategy, including: •     Resource to establish a governance structure for explore Horowhenua; •     Creation of business plan, tourism strategy and event toolkit; •     Establishment of contestable fund major events fund (to be subject to a Council report on 8 May 2024); •     Facilitate website, marketing and media strategies.
Project Commitments	All funds except the $50,000.00 proposed for the contestable events fund have been exhausted.
What is the risk of re-allocation of funds?	Reputational & Strategic •     Not proceeding with what we said we would. •     Not progressing with recommendations in the Destination Management Plan which provides a strategic plan. •     Council have not formally adopted the contestable events fund, and might not support further funding through the LTP and therefore the $50K would become a one-off grant and not have the intended legacy outcomes.

 

5.12   Lake Punahou Development Plan

 

5.13   Rural Halls Drinking and Wastewater Initiative

 

Transition Costs

5.14   The total transition support funding received from the Department of Internal affairs for transition activities across a two year period is $773,000.00. This funding has been exhausted, with Horowhenua District Council contributing a large amount of in-kind support over and above this amount by way of Officer time.

5.15   Despite the DIA transition activities and requests slowing during the lead up to the general election and thereafter, Council as a whole had to continue to plan a Long-Term Plan abiding by previous legislation and preparing for new legislation which resulted in more time spent working on multiple scenarios to work around policy announcements as a result of a government change, resulting in additional time spent on transition activities despite the impending change of direction at the time.

Local Water Done Well

5.16   On 17 February 2024, The Coalition Government repealed the Water Services Entities Act 2022, by section 8 of the Water Services Acts Repeal Act 2024 (2024 No 2) and has been developing its replacement model under the ‘Local Water Done Well’ policy. The new policy sets out to give Councils more control and choice about how to set up their water service delivery but will have to demonstrate they meet financial, quality and economic standards and regulation. The indications are that Councils will have the choice to operate regionally if they choose to.

5.17   The Coalition Government are expecting to introduce and pass a first piece of legislation by the end of June. That will introduce a 12-month deadline for Councils to develop a ‘Water Services Delivery Plan’ which will have to say how we plan to deliver water services in the future. A second piece of legislation will be introduced in December and passed by June next year.

5.18   Given the tight timeline for decision-making, we are currently in a phase of appraising our options. Council has opted to join both the Wellington Regional and Manawatū / Whanganui ‘Local Water Done Well’ studies, to explore both regional options to ensure that any future water decisions are of the greatest benefit to our community. Equally, we want to be ready to respond to the government’s planned changes and also want to minimise uncertainty for staff.

5.19   There has been no commitment to additional third party funding, as a result, earlier in the year the Chief Executive made the tough decision to disestablish the Three Waters Transition Manager role. In the interim any requirements are being carried out with existing resourcing. This is not a permanent solution, if achieving the best outcome for Horowhenua in the face of three waters reform and transition still remains a top 10 priority for our Council, then consideration must be given to the cost of the development of a Water Services Plan and any future transition requirements that might arise.

6.     Options

Officers have prepared three options for consideration:

6.1     Option 1:

•     Retain all original funding allocations in the Better Off Funding agreement to carry-out the permitted funding activities for each project.

Project	Better Off Funding Amount
Waitārere Beach Foreshore Initiative (Complete)	$500,000.00
Te Maire Park Development Initiative	$500,000.00
Levinable Project	$80,000.00
Lake Punahou Development Plan	$80,000.00
Trig Mountain Bike Track Upgrade	$100,000.00
Manakau Domain	$400,000.00
Levin Town Centre Development	$2,000,000.00
Foxton Pool Redevelopment (Complete)	$500,000.00
Foxton Courthouse Redevelopment	$80,000.00
Events and Destination Management Strategy	$350,000.00
Rural Halls Drinking Water and Wastewater Initiative	$400,000.00
TOTAL	$4,990,000.00

 

Advantages

•     All projects will be completed.

•     Where Council is in a challenging fiscal environment, the community will receive projects delivered with external funding, with no financial impact on the ratepayer.

•     Community expectations for the delivery of the permitted funding activities will be realised.

Disadvantages

•     Council will have zero funds to respond and contribute to Local Water Done Well. 

•     Creates a tension for Council in retaining social capital opportunities vs investment in water services infrastructure.

6.2     Option 2:

•     Retain all original funding allocations for the projects that are in progress; Te Maire Park Development Initiative; Levinable Project; Manakau Domain; Levin Town Centre Development; Foxton Courthouse Redevelopment; Events and Destination Management Strategy.

•     Retain $80,000.00 of funding for Lake Punahou and request that the Chief Executive meet with the Chairperson of the incoming Lake Domain Board to proceed with mutually agreed actions pertaining to permitted funding activities.

•     Officer submit a re-allocation and change request for the Rural Halls Drinking and Wastewater Initiative as follows:

Re-allocate $265,000.00 toward increased investment in water infrastructure or to help establish new water services delivery organisations as deemed appropriate by the Chief Executive. 

Retain $135,000.00 and provide a one-off grant of $15,000.00 to each of the following rural halls; Ihakara Hall, Ōhau Hall, Opiki Hall, Manakau Hall, Tokomaru Hall, Poroutawhao Hall, Koputaroa Hall, Moutoa Hall, Mangahao Hall (Mangaore) for the purpose of: Supporting rural halls, with emphasis on enhancing water and wastewater resilience and emergency preparedness, empowering them to strengthen their facilities and infrastructure to better withstand and respond to emergencies.

 

Project	Better Off Funding Amount
Waitārere Beach Foreshore Initiative (Complete)	$500,000.00
Te Maire Park Development Initiative	$500,000.00
Levinable Project	$80,000.00
Lake Punahou Development Plan	$80,000.00
Trig Mountain Bike Track Upgrade	$100,000.00
Manakau Domain	$400,000.00
Levin Town Centre Development	$2,000,000.00
Foxton Pool Redevelopment (Complete)	$500,000.00
Foxton Courthouse Redevelopment	$80,000.00
Events and Destination Management Strategy	$350,000.00
Rural Halls Drinking Water and Wastewater Emergency Preparedness Grant	$135,000.00
Re-allocation toward water investment or transition	$265,000.00
TOTAL	$4,990,000.00

 

Advantages

•     10 out of 11 projects will be completed in full, with one being partially fulfilled.

•     Where Council is in a challenging fiscal environment, the community will receive projects delivered with external funding, with no financial impact on the ratepayer.

•     Community expectations for the delivery of the permitted funding activities will be realised.

•     Council will have $265,000.00 to respond and contribute to Local Water Done Well.

Disadvantages

•    Creates a tension for Council in retaining social capital opportunities vs investment in water services infrastructure.

6.3     Option 3:

•      That Council agrees on an alternate process to determine the re-allocation of unspent Better Off Funding, providing officers with a recommendation to bring back to Council for endorsement before 30 June 2024.

Advantages

•     Where Council is in a challenging fiscal environment, there is an opportunity to invest in water infrastructure and transition costs with no financial impact on the ratepayer.

•     Can re-allocate funds to ensure strategic alignment with Council Top 10 Priorities.

Disadvantages

•     Strain on Iwi relationships

•     Reduced social capital and pride in smaller communities

•     Reduced project deliverables across Council due to fiscal restraints

•     Reputation of Council impacted negatively

Officer Recommendation

6.4     The Officer recommendation is for Council to adopt Option 2.

6.5     This will allow Council to complete all projects. And whilst Council is in a challenging fiscal environment, the community will receive projects delivered with external funding, with no financial impact on the ratepayer. It will also ensure Council is resourced to adhere to legislation and participate in future transition activities as part of the Local Water Done Well Policy.

Rate Impact

6.6     There are no rates impacts arising.

Community Wellbeing

6.7     Community Wellbeing impacts have been considered in the discussion.

 

Consenting Issues

6.8     There are no consenting issues arising.

LTP Integration

6.9     There is no LTP programme related to the options or proposals in this report. There are no Special Consultative Processes required.

7.     Consultation

7.1     There was no consultation required to be undertaken.

8.     Legal Considerations

8.1     There are no Legal Requirements or Statutory Obligations affecting options or proposals.

 

9.     Financial Considerations

9.1     The full $4,990,000.00 of Better Off Funding is external funding that has been granted by the Department of Internal Affairs. Any reference of expenditure or re-allocation of monies in relation to the projects mentioned in this report, is with the knowledge that 100% of funds will be sourced from the Better Off Funding.

10.  Iwi Considerations

10.1   Iwi considerations have been reflected in the discussion.

11.  Climate Change Considerations

11.1   There is no Climate Change impact.

12.  Environmental Considerations

12.1   There are no environmental considerations.

 

13.  Health & Safety Considerations

13.1   There are no specific Health & Safety impact.

14.  Other Considerations

14.1   Other considerations have been considered in the discussion.

 

15.  Next Steps

15.1   If the recommendations are accepted Council Officers will communicate with key stakeholders and manage the finance processes accordingly. 

 

 

 

Confirmation of statutory compliance In accordance with section 76 of the Local Government Act 2002, this report is approved as: a.      containing sufficient information about the options and their advantages and disadvantages, bearing in mind the significance of the decisions; and, b.      is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

 

 

•      Attachments

There are no appendices for this report    

 

Author(s)

Cathryn Pollock Delivery Manager Ō2NL

 

Approved by	David McCorkindale Group Manager - Vision & Delivery
	Monique Davidson Chief Executive Officer

 

 

Council 08 May 2024

 

File No.: 24/1

 

7.2           Major Contestable Events Fund

 

    

 

1.     Purpose

1.1     To seek approval to establish a Major Contestable Events Fund of $50,000 p.a. 

This report directly aligns with one of Council’s top 10 priorities "Reset our engagement and partnership approach, and work more with and for the community"

 

2.     Executive Summary

2.1     The return on investment for a major event ranges from 11:1 to 35:1 depending on size according to analysis by Christchurch City Council and is estimated at around 25:1 by Kāpiti Coast District Council.  Coupled with this, average daily spend from international visitors contributes $232, domestic visitors $155 and $74 from locals according to MBIE.

2.2     The Horowhenua Destination and Development and Management Plan 2020-2030, found that between 2016 and 2019, Horowhenua visitor expenditure growth outstripped New Zealand (organically).  The findings of this plan, recommended that targeted investment in Horowhenua destination development should be viewed as a critical element of the district’s future prosperity, and anticipated this investment would see the economic contribution of visitor spending double to $200m by 2030 (approximately 10% growth per annum).

2.3     Expansion of an events marketing programme was identified as an important mechanism for attracting visitors to the district.  As part of the activation for Destination Management in Horowhenua, we are proposing to establish a Major Contestable Events Fund. The purpose of this fund is to support major events, and events which have the potential to transition into major events, with the ultimate objective to boost visitor numbers in Horowhenua. For the Financial Year 2023/24 this will be funded by the Better off Funding with the recommendation to be funded by the Destination Management Budget for future years.

2.4     We are proposing three options.  Option 1 (Preferred): Approval of the Major Contestable Events Fund to start 2023/24, and for the fund to continue into 2024/25 subject to decisions made on the Destination Management budget through the Long Term Plan 2024-2044. Option 2: Decide not to support the establishment of the Major Contestable Events Fund.  Option 3: Delay the Approval of the Major Contestable Events Fund until a later financial year.

3.     Recommendation

3.1     That Report 24/1 Major Contestable Events Fund  be received.

3.2     That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act.

3.3     That Council approves the establishment of a Major Contestable Events Fund of $50,000 per annum using the better off funding to fund the first year (2023/24).  

 

4.     Background / Previous Council Decisions

4.1     The Horowhenua 2040 Strategy (October 2020) consolidated Horowhenua District Council’s strategies and plans, focusing on economic, environmental, social and cultural wellbeing across all of Horowhenua’s communities.  The strategy incorporates the principles of Te Tiriti o Waitangi, aligns with central government policies and explores opportunities for collaborative partnerships across sectors.  This fed into the Horowhenua 2040 Blueprint (adopted May 2022), which details 12 action areas for Council. Attracting more visitors with a strong district identity and nurturing and promoting a food culture were among these action areas. 

4.2     This focus was driven by the Horowhenua Destination and Development and Management Plan 2020-2030, which found that between 2016 and 2019, Horowhenua visitor expenditure growth outstripped New Zealand (organically).  The findings of this plan, suggested that targeted investment in Horowhenua destination development should be viewed as a critical element of the district’s future prosperity, and anticipated this investment would see the contribution of visitor spending double to $200m by 2030 (approximately 10% growth per annum).

4.3     Expansion of an events marketing programme was identified as an important mechanism for attracting visitors to the district.  This led Council to commission The Horowhenua Company Ltd to develop an Events Strategy, which was presented to Council in 2022.  One of the recommendations of this strategy was the establishment of a Major Contestable Events Fund.

4.4     Destination Management and the establishment of a Major Contestable Events Fund were both successful in their bids to secure Better Off Funding, with a total of $350,000 set aside to be used by 30 June 2024.  $50,000 of this has been earmarked to support the community via a Major Contestable Events Fund for this financial year.

 

5.     Discussion

5.1     The Major Contestable Events Fund includes the Fund Policy and the Application Form.  We are seeking approval of these key documents through establishing the Major Contestable Events Fund.

5.2     The action we are seeking in this report is to approve the Major Contestable Events Fund.

5.3     The documents for the Major Contestable Events Fund have had cross-council officer input and review. Input was sought from Mayor Bernie Wanden & Cr Piri-Hira Tukapua on 21 December 2024 as representatives from the Community Funding and Recognition Committee. Feedback was also sought from event organisers and our counterparts at Kāpiti Coast District Council.

5.4     Several rounds of feedback collected from stakeholders has all been considered and/or incorporated into this document.

5.5     Having advanced this work, this report is seeking a Council decision to establish the Major Contestable Events fund of $50,000 for not only the current financial year but also the following years.  This has been forecasted for in the Long Term Plan operational budget bid for Destination Management.

5.6     In recent years Council has been approached in an ad-hoc manner by events being held in the district for funding support from Council.  These requests have included the Horowhenua Taste Trail, Hurricanes rugby games, the Royal AP& I show.  Without a formal process the decisions on whether to support these events have been made without a clear framework or a dedicated budget.  Where financial support has been provided it has needed to be found from existing budgets and there has been very limited, if any terms and conditions of the event host to ensure the funding is used appropriately for the event. 

5.7     The framework developed for the Major Contestable Events Fund is designed to address these situations by making a fund available, having clear parameters and expectations of those successful obtaining funding support and having a transparent process that is clear on what events can be supported and the funding available.  The framework will ensure that decisions are made in a less ad-hoc manner and there is protection in place to ensure the funding is used appropriately to support the event or returned if the event does not proceed.

5.8     Major events are recognised as a valuable way of turning the district into a destination and encouraging local spend.  The availability of the Major Contestable Events Fund could help make the difference for organisers in the event going ahead or running smoothly.

 

6.     Options

6.1     Option 1 (Preferred): Approval of the Major Contestable Events Fund to start 2023/24, and for the fund to continue into 2024/25 subject to decisions made on the Destination Management budget through the Long Term Plan 2024-2044.

6.2     Option 2: Decide not to support the establishment of the Major Contestable Events Fund.

6.3     Option 3: Delay the Approval of the Major Contestable Events Fund until a later financial year.

6.4     Option 1 is the Officer’s preferred option.  A decision to support this option would enable the Better Off funding to be used and for the Events fund to be established and open up to events in the current financial year.

6.5     Council would choose Option 2 if there was insufficient support to see the Major Contestable Events Fund established.  This would mean the status quo of not offering support to Major Events and officers remaining subject to ad-hoc requests for event funding support without a formal framework to consider these.

6.6     Council would choose Option 3 if there was support for the initiative of establishing the Major Contestable Events Fund but a desire to proceed after the current financial year (2023/24).

 

Cost

6.7     Costs associated with Option 1 are expected to be covered for the current financial year 2023/24 by the Better Off Funding Grant, with the funding then to be covered by operational budgets in the Draft LTP 2024-44 for 2024/25 onwards.

 

Option	Cost
Option 1	$50,000 per annum starting 2023/24
Option 2	$0
Option 3	$50,000 per annum starting after 2023/24

 

Rate Impact

6.8     From 2024/25 rate impact arising will be dependent on Long Term Plan 2024-44 adoption, but at $50,000 p.a. would equate to 0.09% of the general rate.  Funding the first year through the Better Off funding would not have a rates impact.

Community Wellbeing

6.9     There are no negative impacts on Community Wellbeing arising.

Consenting Issues

6.10   There are no Consents required or consenting issues arising.

LTP Integration

6.11   The funding of the Events fund after the first year of being funded through the Better Off Funding would be subject to decisions the Council makes as part of the 2024-2044 Long Term Plan.  Currently the Draft LTP 2024-2044 includes provision for this in the Destination Management budget.  It will be important to ensure there is integration between the decision on this report and the decision on the LTP 2024-2044.

 

7.     Consultation

7.1     There was no consultation required to be undertaken.

 

8.     Legal Considerations

8.1     There are no Legal Requirements or Statutory Obligations affecting options or proposals

 

9.     Financial Considerations

9.1     Option 1 will cost $50,000 per financial year which will be funded by Better Off Funding in the current financial year 2023/24 and from existing operational budgets (Destination Management) in coming years.

9.2     Option 2 has nil cost.

9.3     Option 3 would cost $50,000 per financial year from the year the fund is approved to start.

10.  Iwi Considerations

10.1   There are not specific iwi considerations in making the decision on establishing the fund.

10.2   Iwi/hapū partnership is an important component of Destination Management, which is why representatives from Muaūpoko, Ngāti Raukawa Ki te Tonga and Rangitāne are included in the Horowhenua NZ steering group. The three objectives of Destination Management include growth, environmental sustainability and Inclusivity, with the latter aiming to -embrace Horowhenua’s cultural and heritage values by developing and applying protocols, growing experiences, and sharing stories that build visitor understanding of kaitiakitanga/tiaki, respect for tangata whenua and mana whenua and the capacity of the community to exercise manaakitanga, fostering a sense of community pride in identity and place.

11.  Climate Change Considerations

11.1   There are no specific Climate Change impacts in making the decision on establishing the fund.

12.  Environmental Considerations

12.1   There are no direct environmental considerations in making the decision on establishing the fund.

12.2   The adoption of the Major Contestable Events Fund will encourage applicants to have sufficient waste minimisation plans in place.

13.  Health & Safety Considerations

13.1   There are no direct health and safety considerations in making the decision on establishing the fund.

13.2   The adoption of the Major Contestable Events fund will encourage applicants to have event specific health and safety plans in place.

14.  Other Considerations

14.1   The consideration of funding the Major Contestable Events Fund beyond the current financial year will need to form part of the decision making process associated with the LTP 2024-2044 in relation to the Destination Management budget.

 

15.  Next Steps

15.1   If the recommendation is accepted opening applications for the Major Contestable Events Fund will commence for the current Financial year 2023/24. Once applications are received, they will be bought to the Community Funding and Recognition Committee for decision.

15.2   The key actions will take place as follows:

8 May 2024	Council adopts the Major Contestable Events Fund
31 May 2024	Advertising commences
31 May 2024	Applications Open for the Major Contestable Events Fund
As needed	Selection Panel Meets
Within two weeks of application	Applicants Notified
Upon allocation of $50,000 funding	Applications close for the Major Contestable Events Fund

 

16.  Supporting Information

Strategic Fit/Strategic Outcome The Horowhenua 2040 Strategy (October 2020) consolidated Horowhenua District Council’s strategies and plans, focusing on economic, environmental, social and cultural wellbeing across all of Horowhenua’s communities.  The strategy incorporates the principles of Te Tiriti o Waitangi, aligns with central government policies and explores opportunities for collaborative partnerships across sectors.  This fed into the Horowhenua 2040 Blueprint (adopted May 2022), which details 12 action areas for Council. Attracting more visitors with a strong district identity and nurturing and promoting a food culture were among these action areas.  Expansion of an events marketing programme was identified as an important mechanism for attracting visitors to the district.  This led Council to commission The Horowhenua Company Ltd to develop an Events Strategy, which was presented to Council in 2022.  One of the recommendations of this strategy was the establishment of a Major Contestable Events Fund. If the recommendation is adopted by Council, the applicants of the Major Contestable Events Fund are asked to demonstrate how their event aligns with the Community Outcomes outlined in the Long Term Plan, including demonstrating how they contribute to creating a vibrant economy, partnership with Tangata Whenua, contributing to an outstanding environment and helping build stronger communities.

Decision Making Will be delegated to the Community Funding and Recognition Committee.

Consistency with Existing Policy The Major Contestable Events Fund is consistent with Long Term Plan Community Outcomes and aligns with the Horowhenua Blueprint 2040 implementation plan.

Funding The Major Contestable Events Fund will be funded by the Better Off funding for 2023/24 and through the Destination Management operational budget in the Draft LTP 2024-2044.

 

 

Risk Area	Risk Identified	Consequence	Likelihood	Risk Assessment (Low to Extreme)	Managed how
Strategic	N/A	N/A	N/A	N/A	N/A
Financial	N/A	N/A	N/A	N/A	N/A
Service Delivery	N/A	N/A	N/A	N/A	N/A
Legal	The Fund documents are intended to be binding on the event organizer.  If there is the need to withhold funding or seek the return of funding there is a risk the funding documents could be legally challenged.	Minor	Unlikely	Low	While the documents have been reviewed to ensure they are fit for purpose, much of the mitigation will come from working closely with the event organizer and addressing any concerns early to prevent the situation when funding is at risk.
Reputational	N/A	N/A	N/A	N/A	N/A

 

 

Confirmation of statutory compliance In accordance with section 76 of the Local Government Act 2002, this report is approved as: a.      containing sufficient information about the options and their advantages and disadvantages, bearing in mind the significance of the decisions; and, b.      is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

 

 

17.  Attachments

No.	Title	Page
a⇩	Horowhenua Major Contestable Events Fund Policy	62
b⇩	Major Contestable Events Fund Application Form	69

     

 

Author(s)

Lisa Campbell Strategic Communications Manager

 

Approved by	David McCorkindale Group Manager - Vision & Delivery
	Monique Davidson Chief Executive Officer

 

 

Council 08 May 2024

 

Council 08 May 2024

 

Council 08 May 2024

 

File No.: 24/217

 

7.3           Selection of Best Practical Option for Management of the Leachate Ground Water Plume at the Old Levin Dump

 

    

 

1.     Purpose

1.1     The purpose of this report is to seek approval from Council to proceed with the Best Practical Option (BPO) for the ongoing management of the leachate ground water plume, emanating from the Levin Old Dump.

This report directly aligns with one of Council’s top 10 priorities "Make a decision on the Future of the Levin Landfill and follow through on the review of our WMMP "

 

2.     Executive Summary

2.1     The BPO selected to best manage the leachate plume is BPO3. Essentially an extraction trench to receive the leachate which then gets pumped to the Levin Waste Water Treatment Plant (WWTP) for processing.

3.     Recommendation

3.1     That Report 24/217 Selection of Best Practical Option for Management of the Leachate Ground Water Plume at the Old Levin Dump be received.

3.2     That this matter or decision is recognised as significant in terms of S76 of the Local Government Act.

3.3     That Council approve Best Practical Option 3 – described as “full trench (200m) 100% extraction (360m³/day) discharge to sewer, with the associated budget for works of $1,997,000.

4.     Background / Previous Council Decisions

4.1     The Levin Old Dump located at the front most western side of the Levin Landfill 72-hectare site was built in the 1970s to receive the district municipal waste. At the time of its build the landfill met the consent design requirements for a municipal landfill. This landfill was not required to have an impermeable bottom barrier. Such an impermeable barrier prevents typical landfill leachates from migrating into the surrounding ground water network. This landfill was closed in the early 2000s and another landfill known as the New Landfill was built. This Class I landfill named the New Landfill has an impermeable bottom barrier, a leachate collection network, a gas reticulation network and a flare to burn off methane and hydrogen sulphide. Though the consent for this New Landfill expires in 2037 Council officially voted to close it on 31 May 2023. Resolution Number CO/2023/104.

4.2     The opposition to the Levin Landfill climaxed in October 2015 when Council had to review its landfill consents pursuant to section 128 of the Resource Management Act 1991 (RMA). Commissioners released their decision on behalf of Horizons. The Hokio Environmental Kaitiaki Alliance (HEKA) a subcommittee of the Horowhenua District Ratepayer and Residents Association in association with Ngāti Pareraukawa listed as s274 appealed the decision and filed with the Environment Court for declarations (ENV – 2018-WLG-124) and enforcement orders (ENV – 2018- WLG – 125). To prevent further court action Council agreed to abide by the conditions of what is known as The Levin Landfill Agreement (The Agreement) which had as one of its objectives the closure of the landfill by 31 December 2025. If that closure date was agreed upon and enacted then HEKA would not seek enforcement actions, legal proceedings, claims or inquiries against Council in relation to the Levin Landfill. 

5.     Discussion

5.1     As the Old Dump has no barrier to contain any liquid produced from the anaerobic decomposition of waste materials the resulting liquid leachate has moved directly downwards and into the upper ground water table. This ground water flows in a northerly direction towards the Hokio Stream.

Under consent discharge permit 6010 there is to be no overland flow of leachate beyond the site boundary. Since there is leachate flowing out of the landfill boundary the revised consent condition stipulates that the Permit Holder (Council) complete an assessment of leachate remediation options and a Best Practical Option (BPO) by the end of April 2021. The intention of the assessment is to: a)         cease, or if cessation is not feasible, materially reduce the discharge of leachate to the Tatana Drain and Hokio Stream; or b)        if either of the options in (a) are not feasible then options to offset effects within the Hokio catchment and if that is not feasible or possible, options to compensate effects within the Hokio catchment or outside of it (either option through an ecological package)

5.2     The selected leachate remediation BPO must be fully implemented by June 2023

5.3     Council contracted consultants on landfill remediation Earthtech to understand the composition and characteristics of the ground water leachate plume (the plume). Analysis of all the available data was undertaken. Extra ground water sampling bores where drilled then in-depth ground water modelling was undertaken to determine the future spread and concentration of the plume.

5.4     The modelling showed that the ground water concentration at the Hokio Stream is presently estimated to be 8g/m3 and if no remediation is undertaken the concentration of NH₄N could rise to 18g/m3 within 20 years.

5.5     As the surface water concentration of NH₄N in the most downstream sample point (HS3) is presently near the average trigger level of 2.1g/m3 Council expects the concentration of NH₄N will increase above the consent permitted concentration. Note: Surface sample point HS2 is presently at 3.67g/m3. HS2 is located above downstream sample point HS3.

5.6     Earthtech and Council officers considered eight BPOs. From those options BPO3 was selected as the best practical option. This option would be a staged installation. Stage I would be the installation of a 100-metre length extraction trench. The extraction rate would gradually increase to 220m3/day with the dilute leachate pumped to the Levin WWTP. After 3-4 years of operation consideration would be given for the 2^nd stage to be added. This would comprise an additional 100 metre length of trench. The combined total daily extraction would rise to a maximum 360m3/day.

5.7     The Environment Court declarations ENV-2018 -WLG-124 and enforcement orders ENV – 2018-WLG-125 enacted upon Council the Agreement in Relation to the Levin Landfill (Agreement). In the ‘Agreement’ section 8.4 States – ‘HDC has no obligation to implement any option under clause 8.1- to 8.3 if the estimated cost will be more than $350,000 to design, consent/approve, implement, and/or install, and $25,000 per year to monitor, maintain, or operate, and HDC has complied with clause 8.5’ (Funding clause)

5.8     Council has approached the Ministry for Environment (MfE) for funding but has been informed that Council does not qualify for funding for this remediation project as the consent is clear that this exceedance is the responsibility of the permit holder (Council) to manage. This then means that clause 8.4 is available to enact.

5.9     Despite the concession clause 8.4 Council in considering the community sentiment which resulted in the closure of the New Landfill and the knowledge that the plume emanating from the Old Dump has reached the Hokio Stream, believes that it as Permit Holder of the Levin Landfill still has an obligation to materially reduce the extent and mass of the leachate plume.

6.     Options

6.1     The eight BPO options considered by Council officers are tabled below

 

 

Cost

6.2     Council officers have identified two options outlined below.

Option 1	Cost
Implement environmental offsets	Capped at $350,000 or as directed by Council + potential Litigation costs
Option 2
BPO3	$1,997,000 (inc. 40% contingency)

 

6.3     Option 1: Abide by clause 8.4 HDC has no obligation to implement any option under clause 8.1 to 8.3 if the estimated cost will be more than $350,000 to design, consent/approve, implement, and/or install. HDC has complied with clause 8.5 there are no alternative funding options available to fund the consent, build and operation.

6.4     Option 2: Preferred option. Staged implementation BPO3 – Stage I would be the installation of a 100-metre length extraction trench. The extraction rate would gradually increase to 220m3/day with the dilute leachate being pumped to the Levin WWTP. After 3 - 4 years of operation the 2^nd stage could be added. This would comprise an additional 100 metre length of trench. The combined total daily extraction would rise to a maximum 360m3/day. This should prevent Environment Court litigation and should satisfy affected adjacent landowners, iwi and interested parties by ‘materially reducing the discharge of leachate to the Tatana Drain and Hokio Stream’ as per Discharge Permit 6010.

Rate Impact

6.5     The Draft Long Term Plan includes average rates funding of $1.2m for the first ten years of the plan to be used to fund the remediation of the Landfill. The total estimated spend on the 30-year remediation, known as the landfill provision, is estimated at $18m. While the BPO estimate has increased, there were other compensating factors which still estimate the provision to be no larger than $18m and therefore there is no change required to overall rates.

6.6     There will no longer be capital spending for the Landfill as it will be recorded against the provision instead. This provision is subject to an annual audit.

Community Wellbeing

6.7     The operation of a landfill adjacent to the Hokio Beach Road has been a source of hurt and frustration to iwi, neighbouring land owners and wider Hokio community for some time.  Opposition to the operation of the landfill climaxed in October 2015 when Council had to review its landfill consents pursuant to section 128 of the RMA.

6.8     HEKA with Ngāti Pareraukawa listed as s274 appealed the decision and filed with the Environment Court for declarations and enforcement orders to get the migrating leachate from the Old Dump remediated and to have the New Landfill closed by 31 December 2025.

6.9     With this historical context Council feels an obligation to clearly show it supports the restoration of the environs near to the Levin Landfill. This aligns with Council’s core values which are partnership with tangata whenua, outstanding environment, fit for purpose infrastructure and vibrant economy. Council values its partnerships with Iwi/hapū who act as kaitiaki of our rohe and acknowledges that for many people the wellbeing of the land is integral to the wellbeing of its people. Remediating the leachate plume would build increased trust and respect with the Council by those aggrieved by the ill effects of the Old Dump.

Consenting Issues

6.10   Consenting will not be a quick process, perhaps 12 months or longer in duration. Council officers understand from preliminary discussions that some members of the NLG, PMG as a collective and local iwi will likely to offer their support of the remediation proposal and work constructively with Council to obtain the necessary consents to extract the dilute leachate. The cost of the consents is included in the overall build costs.  The key consenting challenges relate to the treatment and disposal of leachate once collected and disturbance of existing wetlands on site. 

LTP Integration

6.11   The project expenditure is in the LTP and recorded as a Landfill Provision targeted rate.

7.     Consultation

7.1     Council has consulted with the governance Project Management Group (PMG), and the community Neighbourhood Liaison Group (NLG). Concerns raised by the PMG were responded to in a letter to the Chair of PMG on 17 April 2024.  This satisfies the requirements of the Landfill Agreement for us to allow the PMG to provide comments on the draft closure and remediation plan.

7.2     Further engagement with Iwi and adjacent landowners required following commitment from Council on a BPO solution.

8.     Legal Considerations

8.1     Under consent discharge permit 6010 Council was required to complete an assessment of leachate remediation options and a Best Practical Option (BPO) by the end of April 2021. The selected leachate remediation BPO must also be fully implemented by June 2023. These conditions have not been met as per the stated deadlines. Council is however in regular communication with Horizons Regional Council who are confident that Council having completed an assessment of leachate remediation options is committing the necessary resources to have a BPO in place as soon as practically possible.

8.2     Council by resolution closed the Levin Landfill. This action and the ongoing consultation with the PMG and the NLG should continue to maintain a good level of trust and halt further Environment Court action from these governance and community groups against Council.

9.     Financial Considerations

9.1     Resourcing and funding will come from either a new Landfill Provision targeted rate (subject to the LTP 2024-2044 review) or alternately from a mix of loan funding and rate funding via the general rate.

10.  Iwi Considerations

10.1   Further consultation with Muaūpoko Tribal Authority and Ngāti Pareraukawa is required ahead of consenting and will proceed once Council has approved a BPO option to move forward with.  It is important when commencing the next stage of engagement on the landfill to have a clear commitment from Council to fund and deliver a solution. 

11.  Climate Change Considerations

11.1   There is no climate change impact.

12.  Environmental Considerations

12.1   As the work would require the dewatering of a wet land and once operational the extraction of up to 360m3/day of dilute leachate an ecological report will be required as part of the consenting process. This report will identify all ecological risks and include necessary protective and or mitigation actions.

13.  Health & Safety Considerations

13.1   Gas monitoring devices will need to be in place as part of the tendering process. Another risk would be from excavating of wet sodden soils. Appropriate de-watering pumping systems and shoring will also be included in tendering package of deliverables. A minimum requirement of Sitewise certification will be required for any contractor working on Council contracts.

14.  Other Considerations

14.1   An archaeological permit will be required prior to any excavations on the landfill site. These will be applied for through Heritage New Zealand. 

 

15.  Next Steps – Indicative programme

15.1   1) May 2024 - Preliminary meetings with Horizons - extraction consent

2) May - June 2024 – Engage with iwi - extraction consent and arrangements for Council apology

3) July 2024 – Apply for archaeological permit

4) September 2024 – Initiate revision of discharge permits

5) December 2024 - Apply for ground water extraction consent

    6) March 2025 – Conclude ground water extraction consent

7) April 2025 – Request for Tenders - extraction trench

8) May 2025 - Build extraction trench

9) September 2025 Engage with iwi on revised discharge consent

10) November 2025 - Finalise discharge permits

11) February 2026 - Hearings re: Revised discharge permits

12) April 2026 – Commence Closed Landfill Management Plan

13) June 2026 - Final version Closed Landfill Management Plan

16.  Supporting Information

Strategic Fit/Strategic Outcome The material reduction in the plume concentration by way of the leachate extraction trench and the resulting environmental benefits aligns with Council’s core values which are partnership with tangata whenua, outstanding environment, fit for purpose infrastructure and vibrant economy.

Funding Subject to Council approval funding is to be through the Landfill Provision targeted rate or alternately would be via a general rate.

 

 

Risk Area	Risk Identified	Consequence	Likelihood	Risk Assessment (Low to Extreme)	Managed how
Strategic	Included in LTP	Work delayed	Unlikely	Low	Internally
Financial	Included in LTP	Rates rise	Very likely	Low	Included in LTP
Service Delivery	Request for tender	Work delayed	Low/medium	Low	Contract for services
Legal	Environment Court proceedings	Ligation cost to Council	Very likely	High	Council approval of BPO3 remediation
Reputational	Council report 8th May 2024	Community mistrust	Likely	Medium/high	Community consultation

 

 

Confirmation of statutory compliance In accordance with section 76 of the Local Government Act 2002, this report is approved as: a.      containing sufficient information about the options and their advantages and disadvantages, bearing in mind the significance of the decisions; and, b.      is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

 

 

17.  Attachments

No.	Title	Page
a⇩	Waste Management - Solid Waste - BPO Levin Landfill Council - Slide deck - 28 February 2024 PDF	82

     

 

Author(s)

David McMillan Solid Waste Manager

 

Approved by	Daniel Haigh Group Manager Community Infrastructure
	Monique Davidson Chief Executive Officer

 

 

Council 08 May 2024

 

Council 08 May 2024

 

File No.: 24/248

 

7.4           Climate Change - Council Controlled Emissions

 

    

 

1.     Purpose

1.1     To seek approval from Council to prioritise and fund the establishment of a Carbon Emissions Portal within the current financial year 2023/2024.

This report supports one of Council’s other areas of focus "Undertake a review of Council policies”

 

 

2.     Executive Summary

2.1     Council have included in the Organisation’s 2023/24 Key Performance Indicators (KPIs) the requirement to present to Council by June 2024 an updated Climate Action Plan to Council for direction and a reduction of Council controlled emissions, noting the need for additional funding for this.

2.2     In discussions at Council workshops on the Long Term Plan, there was lengthy discussion and mixed views around the Council table about whether to include a placeholder budget in the LTP 2024-2044 for ongoing Climate Change work by officers and the potential implementation of a Climate Change Action Plan if adopted by Council. A budget had been included in the Draft LTP 2024-2044 and remains subject to the final decision making process of Council. Support from Council is sought to fund a Carbon Emission Portal and to commence establishing this portal in the current financial year.

 

3.     Recommendation

3.1     That Report 24/248 Climate Change - Council Controlled Emissions  be received.

3.2     That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act.

3.3     That Council supports the establishment of a Carbon Emission Portal to monitor and measure Council controlled emissions.

3.4     That Council approves the unbudgeted operational funding of up to $50,000 in the current financial year 2023/24 to commence establishing the Carbon Emission Portal.

 

4.     Background / Previous Council Decisions

4.1     Council is working regionally with councils in the Manawatu-Whanganui region through the Joint Climate Action Committee and is also working with councils from the Greater Wellington region, through Council’s involvement with the Wellington Regional Leadership Committee and Growth Framework.

4.2     On 29 March 2023, Council confirmed support to the implementation of the Manawatu-Whanganui Climate Action Plan.

4.3     Council is also working in partnership with the Wellington Regional Leadership Committee on a Regional Emissions Reduction Strategy that outlines an approach to transition to a zero-carbon environment, working together to make the most impact. The project aims to inspire, energise and enable partners and stakeholders to make change easy to do, so that creating a zero-carbon future is central to all activities. Council officers have been involved in providing input into the strategy.

4.4     On Tuesday 19 March 2024, the Wellington Regional Leadership Committee formally approved Te Mahere ā-Rohe Whakaheke Tukunga 2024-2030 | The Regional Emissions Reduction Plan 2024-2030, and endorsed the Plan for action.

4.5     Council has begun to prepare for climate change, particularly through controls set out by the District Plan. There are also other mechanisms to build resilient infrastructure for natural hazards and climate change allocated within the 2021-2041 Long Term Plan. This included funding for an alternative water supply and storage in Levin. Wastewater was also planned to be managed through shifting to a land-only discharge, and address of how Council manage infiltration and incursion into the network.

4.6     On 25 October 2023, Council agreed to support the inclusion of a placeholder climate change budget line in the Long Term Plan 2024-2044. This budget is within the Draft Long Term Plan and remains subject to the current submission and hearing proceedings.

4.7     On 25 October 2023, Council also agreed that the preparation of an updated Climate Action Plan remains a priority and that the update be costed, tailored to Horowhenua’s environment. This update is planned to be presented to Council for direction at the upcoming Council workshop on 15 May 2024.

4.8     Council officers have been exploring potential options for a Carbon Emissions Portal, as per the Organisation’s KPI on the Climate Change work programme. Specifically, the reduction of Council controlled emissions focusing on the implementation of a tool to monitor and measure emissions, that requires additional funding.

4.9     Officers have been completing market research into options for implementing this framework to monitor and measure Council emissions, including specific meetings with potential providers. To deliver on this organisation KPI, officers are now seeking approval for funding from the current financial year to establish this tool.

 

5.     Discussion

5.1     Earlier in 2023 Council agreed the Organisation’s KPIs which included the following regarding Climate Change:

1. Reduction of Council controlled emissions

Implementation of framework to monitor and measure emissions, noting that additional funding will be required for this.

Council energy efficiency saving of up to 2.5%*

2. Policy setting & actions

Present updated Climate Action Plan to Council for direction by June 2024.

5.2     Officers have sought direction on the Climate Action Plan at an earlier Council Meeting on the 25 October 2023, and are presenting the direction of the draft Climate Action Plan at the upcoming Wednesday, 15 May 2024 Workshop.

5.3     Implementing a framework to monitor and measure emissions will enable Council to make informed and transparent decisions on wider environmental outcomes. Currently, officers can base emissions emitted off data and projections, but these are based around assumptions not project based monitoring. Enabling the procurement of a Carbon Model Portal will implement a framework that either tracks our carbon emission through reporting or improves decision making through project-based carbon modelling. 

5.4     Officers have been actively working with the organisation to reduce energy spend, and have been exploring options to deliver a framework to monitor and measure emissions. The current options that Officers have explored include The Big Zero, eSmart Smart Power (Council’s Asset Energy Monitoring provider) and Mott McDonalds Moata Carbon Portal.

5.5     In investigating the suitability of the potential providers Officers have determined that The Big Zero is not a suitable option to pursue as an emissions monitoring and measuring tool as the company are more focused on data and climate projections.

5.6     Of the two other options, Mott McDonalds ‘Moata Carbon Portal’ is an infrastructure carbon calculator that allows anyone within the business and supply chain to identify and calculate carbon emissions. Moata makes carbon calculations based on inputted materials or designs with a solution to deliver carbon savings. This provides the transparency to assess and reduce the carbon impact of infrastructure at any stage of a project or asset’s lifecycle. 

5.7     The other option eSmart Smart Power ‘Carbon Reporting Service’, provides a potential solution in that Council has an existing relationship with them through our Asset Energy Monitoring. The carbon reporting process involves calculating the direct and indirect greenhouse gas emissions associated with the organisation’s operations, such as energy consumption, transportation, waste, and other relevant activities. The reported data can then be used to set emission reduction targets and develop strategies to achieve carbon reductions /neutrality. This solution would require additional work to “set boundaries” and Officer time to upload reports for them to process.

5.8     At present, Officers recognise options available through two of the identified providers to deliver on the KPI. Officers are awaiting further direction from Mott McDonald outlining a potential partnership with them and LGNZ, including what this would achieve and cost. Officers have received ‘ballpark’ figures on the cost of the Carbon Reporting Service for other customers of eSmart, but will request a specific quote following Council direction. 

5.9     Officers acknowledge that further work is required to understand what other tools might be available to Council at a lower cost. Finding the balance between start up cost, and then the officer time required to build and utilise the platform is an important consideration. The decision of Council is not what tool we use, but support to allocate funding to progress this work or not.

 

6.     Options

6.1     To deliver on the KPI, two providers have been identified as providing potential solutions. It was noted by Council at the time of setting the KPI, and remains the case now, that this work is currently unbudgeted and to advance further will require Council to fund the associated procurement and implementation.

6.2     Option 1

-     Council approve funding of $50,000 to fund the procurement and implementation of a Carbon Emission Portal.

6.3     Option 2

-     Council hold off on funding the implementation of a Carbon Emission Portal in this Financial Year, noting that the KPI then cannot be delivered upon within the set timeframe.

6.4     Option 3

-     Council do nothing further, stopping work towards this KPI.

 

Cost

6.5     There are costs involved with these decisions, as discussed in the body of the report, if direction is provided to include a budget for an implementation framework to monitor and measure emissions. The investigations done to date indicate that a budget of $50,000 would be necessary to establish and implement the emissions framework.

6.6     It is possible that savings could be made through better understanding of how we commit our resources, and the lifecycle of products used within our assets. This would be done through the implementation of a Carbon Model Portal across Council operations, that clearly displays the lifecycle of resources and the future costs (both environmental and capital).

Rate Impact

6.7     The costs associated with implementing the emissions framework are unbudgeted operational expenditure.  In terms of the $50,000 funding sought, this would equate to 0.09% of rates. For Council to fund this at this stage of the financial year without further impacting rates it would be approving a reduced level of operational savings in the Leadership and Representation budget to enable this work to be undertaken. To fund this work in a future year would have a direct rate impact.

 

Community Wellbeing

6.8     Investment in climate change supports Council’s community outcomes, specifically:

·      Partnership with Tangata Whenua: We will uphold the Treaty/Te Tiriti o Waitangi and its principles; and

·      Fit for purpose infrastructure: Our community facilities and infrastructure are resilient, helping us to respond to climate change and natural hazards; and

·      Outstanding environment: We protect and maintain the important natural features in our district.

 

Consenting Issues

6.9     There are no consents required or consenting issues arising from making a decision on the implementation of a Carbon Model Portal across Council operations.

 

LTP Integration

6.10   This relates directly to the Draft LTP 2024-2044, and future LTP decisions.

 

7.     Consultation

7.1     No direct community consultation has been undertaken in relation to the emissions monitoring framework.  There is no statutory requirement to do so and it is not a matter that through Council’s Significance and Engagement Policy would trigger the need for consultation.

7.2     It is noted that the LTP 2024-2044 has been consulted on in 2024, with Council’s draft budgets published and available for public feedback, with specific inclusion of the Climate Change budget. Submissions on the inclusion or non-inclusion of the Climate change budget in the LTP will be considered by Council as part of the hearings and deliberations process associated with the LTP 2024-2044.

 

8.     Legal Considerations

8.1     No specific legal requirements or statutory obligations affecting the options proposed.

 

9.     Financial Considerations

9.1     There are financial considerations to these decisions, as set out in the body of the report. These will be provided in clearer detail once direction on the implementation of a Carbon Emissions Portal is provided, either through Council Report or Councils Procurement Review Group.

9.2     Officers are seeking clarity on where the financial resourcing of a Carbon Emissions Portal will come from, prior to providing direction in June 2024 as per the Organisations KPI.

10.  Iwi Considerations

10.1   Officers have not directly engaged with Iwi on the implementation of a Carbon Emissions Portal. There are not specific iwi considerations associated with this decision.

11.  Climate Change Considerations

11.1   This report has direct Climate Change considerations, these are set out in this report.

12.  Environmental Considerations

12.1   This report has direct Environmental considerations through the potential environmental benefits of monitoring and reducing Council’s carbon emissions.

 

13.  Health & Safety Considerations

13.1   There is no health and safety impact.

14.  Other Considerations

14.1   The outcome of this report does have a connection to the work being progressed through the Climate Action Plan. The Draft Climate Action Plan is to be presented to Council at the upcoming Wednesday, 15 May 2024 Workshop. The decision made in relation to the Carbon Emission Portal will need to be reflected in the Action Plan.

 

15.  Next Steps

15.1   If the recommendations are accepted Officers will proceed with a procurement process for establishing a Carbon Emissions Portal at Horowhenua District Council, presenting a recommendation on the potential provider to the Procurement Review Group.

15.2   If the recommendations are not accepted, Council will not achieve part of the Climate Change Organisation KPI before June 2024.

 

16.  Supporting Information

 

 

 

 

Confirmation of statutory compliance In accordance with section 76 of the Local Government Act 2002, this report is approved as: a.      containing sufficient information about the options and their advantages and disadvantages, bearing in mind the significance of the decisions; and, b.      is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

 

 

17.  Attachments

There are no appendices for this report    

 

Author(s)

Jacinta Ward Policy Planner

 

Approved by	David McCorkindale Group Manager - Vision & Delivery
	Monique Davidson Chief Executive Officer

 

 

Council 08 May 2024

 

File No.: 24/263

 

7.5           Green Avenue Reserve - Revocation

 

    

 

1.     Purpose

1.1     The purpose of this report is to consider submissions received through the consultation process undertaken re the Revocation of the Reserve Status of the Green Avenue Reserve to further the decision pertaining to the proposed revocation and sale of the land for Affordable Housing.

 

2.  Executive Summary

2.1     This paper seeks approval to continue with the proposed revocation and sale of the;

·         Green Avenue Reserve

2.2     It would be considered highly likely that new build housing units would be established in a timely fashion, to a high standard and will provide affordable housing opportunities supporting the Housing Action Plan and more importantly, supporting those in our district who are currently on the Housing Waiting List.

2.3     Submissions received through the consultation process ending on the 2^nd of April (having run for over 1 month) are attached for consideration.

2.4     It is important that the Council resolution, in respect of any objection, be made based on a thorough assessment of the objection.

 

3.     Recommendation

3.1     That Report 24/263 Green Avenue Reserve - Revocation be received.

3.2     That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act.

3.3     That Council considers the submissions provided in relation to the revocation of reserve status

3.4     That, having considered the submissions, Council agrees to

Proceed with the revocation process to make available the land for sale and affordable housing.

OR

Maintains the status quo.

 

4.     Background / Previous Council Decisions

4.1     In September 2021 Council passed a resolution to make available for sale a number of properties currently held as assets within the HDC land portfolio.   These resolutions were part of in-committee business.

4.2     The Chief Executive has released from in-committee business the specific resolutions in relation to the revocation of reserve status and disposal of the Green Avenue Reserve.

4.3     These resolutions included the revocation of reserve status and disposing of Green Avenue Reserve, and were:

MOVED by Cr Allan, seconded Cr Jennings:  THAT the Horowhenua District Council resolves to revoke the Reserve status of 221-223 Cambridge Street (Section 73, SBRN) for the purpose of developing Residential/Medium Density housing on the site via an Expression of Interest (EOI) subject to an affordable housing proposal. CARRIED

 

MOVED by Cr Bishop, seconded Cr Allan:  THAT the Horowhenua District Council resolves to revoke the Reserve status of Green Avenue Reserve (Lot 32, DP 24110) for the purpose of developing the site as Residential/Medium Density housing via an Expression of Interest (EOI) which is subject to an affordable housing proposal. CARRIED

 

4.4     In 2019 council also established a strong focus on the Housing Action Plan which was targeted at providing affordable and social housing opportunities across the district. This became a core component of both the Blueprint and the Horowhenua Plan on a Page.

4.5     The establishment of the Housing and Business Development Group in the organisation was off the back of the desire for Council to see real housing outcomes become a reality. Off the back of previous Council resolutions, Officers have been working on potential options to use current bare land to enable housing outcomes.

4.6     This objective is also a core component of both the Blueprint and the Horowhenua Plan on a Page.

4.7     Council will also recall the resolution from the 28^th of June Council Paper although it should be noted that this paper was commercially sensitive and also included revocation proposals for other reserves.

 

5.     Discussion

5.1     The recent consultation process undertaken to advise of the proposed revocation of reserve status ended on the 2^nd of April 2024. Adverts were placed in the local paper and letters were dropped to houses directly adjoining the reserve. A landing page was also created on the HDC website to further inform the proposed revocation. Direct contact was also made with Iwi partners.

5.2     Responses received are attached in full as appendix A

Submission Summary from Revocation Consultant Armstrong Dixon were as follows;

5.3     Submission 1 – Rachael Fyfe.

·     Doesn’t refer directly to the value of the Recreation Reserve to the community.

·     The concerns expressed arise as an indirect effect of the revocation.

·     The validity of the concerns needs to be evaluated by council.

 

5.4     Submission 2 – Stefan Hayward.

·     Refers to the value of the reserve.

·     “We as a community still use the reserve to kick the ball around and other activities.”

·     Other concerns raised are an indirect result of the revocation.

·     The validity and significance of the concerns need to be evaluated by council.

 

5.5     Submission 3 – Melva Nordell & Suzanne Bartholomew

·     Refers to “the original agreement to keeping this space and utilising this for the benefit of the community.”

·     An indirect effect resulting from the Revocation.

·     “It is hard enough to pull out of Green Avenue onto Queen Street already adding more vehicles will make this situation worse.”

·     The validity and significance of the concerns need to be evaluated by council.

·     Other concerns raised seem to sit more with Council than the Revocation process.

 

Traffic Impact Assessment

5.6     Any potential development in Green Ave would need to consider environmental impacts in the resource consent application. The consent applicant would be asked to specifically assess the traffic impacts of the development, and provide a plan to mitigate these effects. Based on the concerns raised in two of the submissions, it would be recommended that a Traffic Impact Assessment be undertaken, with a specific assessment of the level of service of the intersection with Green Ave and Queen Street East.

 

6.     Options

6.1     That council considers the submissions provided in relation to the revocation of reserve status and agrees to proceed with the revocation process to make available the land for sale and affordable housing.

6.2     That council considers the submissions provided and decides not to proceed with the revocation process, retaining the land as a Reserve.

 

Cost & Rate Impact

6.3     Cost to complete revocation process was estimated at $30,000, some of which has already been incurred

6.4     Detailed Property Analysis

Property	Green Avenue Reserve
Land Area	2246m2
Land Status	Recreation reserve vested in the Horowhenua District Council. Title to this reserve was derived from the council and upon revocation the land would be owned by the Council. The reserve is not subject to obligations as it is not owned by the Crown and has been in local government ownership since 1962.
Likely Typology	2, 3, 4 Bedrooms
Likely Yield	7 Homes, est.19 Rooms

 

See attached Detailed Property Analysis for commercial details (withheld under LGOIMA s.7(2)(h) – to allow the Council to undertake, without prejudice or disadvantage, commercial activities)

 

Community Wellbeing

6.5     Community wellbeing impacts have not been assessed from a green space perspective. It is thought that utilisation of these two reserves is very low – and is a core reason why Council first agreed to dispose of the properties.  Green Avenue Reserve is a back section reserve and consultation has been conducted to consider community effects.

 

Consenting Issues

6.6     There are no consents required or consenting issues arising.

 

LTP Integration

6.7     This property is the subject of a Council disposal resolution in September 2021 and was expected to return revenue to council. Also delivers on the housing outcomes sought in Council’s Housing Action Plan and Blueprint.

 

7.     Consultation

7.1     Consultation of the proposed change was conducted for over a month in the community ending on the 2 April 2024. This was conducted over the council website, through the local paper and via direct letter.

 

8.     Legal Considerations

8.1     Legal considerations are outlined below in section 11.

 

9.     Financial Considerations

9.1     Financial costs and benefits have been included in the table above ‘ 6.5 Detailed Property Analysis’

 

10.  Iwi Considerations

10.1   Pursuant to section 4 of the Conservation Act 1987, the Council is required to interpret and administer the Reserves Act to give effect to the principles of the Treaty of Waitangi and for this purpose, Council consulted with both Muaūpoko and Ngāti Raukawa ki te Tonga.

10.2   A follow up to initial notification in writing was undertaken, however no feedback to the consultation process was received.

 

11.  Next Steps

11.1   As required in section 24(2)(c), Council is to forward a copy of any objections to the Commissioner together with a copy of the Council resolution in relation to those objections.

11.2   It is important that the Council resolution, in respect of any objection, be made based on a thorough assessment of the objection.

11.3   The Minister is subsequently required to consider the content of any objection and be able to conclude that the administering body has given fair and reasonable consideration to the subject matter; with regard given to the classification and purpose of the reserve and considering the wider functions and purposes of the Reserves Act.

11.4   The resolution in relation to the objections must therefore be supported by information contained in a report to Council where full consideration is given to the objections.

11.5   Pursuant to section 25(1) of the Reserves Act, as ownership of the reserve was not derived from the Crown, upon revocation of the reservation the subject land may be disposed of by Council in such manner and for such purpose as may be specified by the Minister.

 

12.  Supporting Information

Strategic Fit/Strategic Outcome This proposal is considered to have strong alignment to the Housing Action Plan 2019 which was targeted at providing affordable and social housing opportunities across the district. This proposal also aligns as a core component of both the Blueprint and the Horowhenua Plan on a Page.

Decision Making Departs from the Long Term Plan should the decision be made to not proceed with the sale from the September 2021 resolution through Council.

Consistency with Existing Policy September 2021 a previous decision by Council passed a resolution to make available for sale the Green Avenue Reserve

Funding The only funding required would be the $30,000 estimate provided for by the parks and property team to revoke the reserve status from the land.

 

 

 

 

Confirmation of statutory compliance In accordance with section 76 of the Local Government Act 2002, this report is approved as: a.      containing sufficient information about the options and their advantages and disadvantages, bearing in mind the significance of the decisions; and, b.      is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

 

 

13.  Attachments

No.	Title	Page
a⇩	Green Avenue Reserve Revocation Submissions	109
b⇩	Detailed Property Analysis - Green Avenue - Confidential

     

 

Author(s)

Blair Spencer Group Manager Housing & Business Development

 

Approved by

Monique Davidson Chief Executive Officer

 

 

Council 08 May 2024

 

 

Council 08 May 2024

 

File No.: 24/245

 

8.1           Horowhenua District Council Organisation Performance Report May 2024

 

    

 

1.     Purpose

To present the Organisation Performance Report for May 2024.

This report directly aligns with one of Council’s top 10 priorities “Get the basics right and support the customer focussed delivery of core services”.

2.     Recommendation

2.1     That Report 24/245 Horowhenua District Council Organisation Performance Report May 2024 be received.

2.2     That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act.

2.3     That having considered all matters raised in the Organisation Performance Report May 2024 the report be noted.

3.     Background / Previous Council Decisions    

3.1     This report is provided for information purposes only and seeks to update Council on a number of key projects and priorities for Horowhenua District Council. This report seeks to provide a snapshot of progress since the previous meeting. Officers are happy to receive feedback on future improvements to this report.

 

 

Confirmation of statutory compliance In accordance with section 76 of the Local Government Act 2002, this report is approved as: a.      containing sufficient information about the options and their advantages and disadvantages, bearing in mind the significance of the decisions; and, b.      is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

 

 

4.     Appendices

No.	Title	Page
a⇨	Organisation Performance Report - May 2024 (Under Separate Cover)

     

 

Author(s)

Charlie Strivens Senior Advisor - Organisation Performance

 

Approved by	Jacinta Straker Group Manager Organisation Performance
	Monique Davidson Chief Executive Officer

 

 

Council 08 May 2024

 

8.2           Council Resolution and Actions Monitoring Report May 2024

File No.: 24/244

  

1.     Purpose

1.1     The purpose of this report is to present to Council the updated monitoring report covering resolutions and requested actions from previous meetings of Council.

This report directly aligns with one of Council’s top 10 priorities “Get the basics right and support the customer focussed delivery of core services”.

2.     Recommendation

2.1     That Report 24/244 Council Resolution and Actions Monitoring Report May 2024 be received.

2.2     That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002.

 

 

Attachments

No.	Title	Page
a⇩	May 2024 - Council Actions Monitoring Report	117

    

 

Confirmation of statutory compliance   In accordance with section 76 of the Local Government Act 2002, this report is approved as: a.   containing sufficient information about the options and their benefits and costs, bearing in mind the significance of the decisions; and, b.   is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

Signatories

Author(s)

Alice Petersen Business Support Officer - Democracy

 

Approved by	Jacinta Straker Group Manager Organisation Performance
	Monique Davidson Chief Executive Officer

 

 

Council 08 May 2024

 

 

Council 08 May 2024

 

9.1           Proceedings of the Community Wellbeing Committee 27 March 2024

File No.: 24/226

  

1.     Purpose

To present to the Council the minutes of the Community Wellbeing Committee meeting held on 27 March 2024.

 

2.     Recommendation

2.1     That Report 24/226 Proceedings of the Community Wellbeing Committee 27 March 2024 be received.

2.2     That the Council receives the minutes of the Community Wellbeing Committee meeting held on 27 March 2024.

 

3.     Issues for Consideration

There are no items that require further consideration.

 

Attachments

There are no attachments for this report.   

 

Confirmation of statutory compliance   In accordance with section 76 of the Local Government Act 2002, this report is approved as: a.   containing sufficient information about the options and their benefits and costs, bearing in mind the significance of the decisions; and, b.   is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

Signatories

Author(s)

Alice Petersen Business Support Officer - Democracy

 

Approved by

Monique Davidson Chief Executive Officer

 

 

Community Wellbeing Committee 27 March 2024

 

 

 

 

Community Wellbeing Committee   OPEN MINUTES UNCONFIRMED

 

 

present

Chairperson	Mayor Bernie Wanden
Councillors	Nina Hori Te Pa
	Clint Grimstone
Members	Di Rump	Apology
	Mandy Fryer	Apology
	Patrick Rennell	Apology
	Jacqui Moynihan
	Sam Fergusson
	Dr Betty-Lou Iwikau
	Angela Rainham
	Reihana Adlam	Apology
	Neville Heihei
	Patricia Jacobs
	Paul McMillan
	Amber Moffitt
	Maria McKenzie	Apology
	Yumiko Olliver
	Rebecca Kinloch

IN ATTENDANCE

Reporting Officer	Mark Hammond	Community Facilities and Services Manager
	Julia Atkins	Community Development Team Lead
	Kim Stewart	Community Development Advisor
	Emma Gowan	Community Development Advisor
Meeting Secretary	Alice Petersen	Business Support Officer - Democracy

 

 

 

 

 

 

 

 

 

 

1        Apologies

 

Apology

Resolution number CWCCC/2024/1 MOVED by Cr Wanden, seconded Cr Fergusson:   That the apologies Di Rump, Mandy Fryer, Reihana Adlam, Patrick Rennell and Maria McKenzie from be accepted. CARRIED

 

 

2        Public Participation

 

There was no public participation.

 

3        Late Items

 

There were no late items.

 

4        Declaration of Interest

 

There were no declarations of interest. 

 

5        Confirmation of Minutes

 

Resolution Number  CWCCC/2024/2 MOVED by Cr Grimstone, seconded Amber Moffitt: That the minutes of the meeting of the Community Wellbeing Committee held on Wednesday, 13 December 2023, be confirmed as a true and correct record. Carried

 

6        Reports for Noting

 

6.1	Community Wellbeing Network Report
	This report gave an update and overview on the current Community Wellbeing network committees’ activities and actions.
	Resolution Number  CWCCC/2024/3 MOVED by Mayor Wanden, seconded Cr Grimstone: 2.1     That Report 24/158 Community Wellbeing Network Report be received. 2.2     That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002. Carried
	Officers spoke to the report highlighting key aspects from the Horowhenua Youth Services Network, Horowhenua Older Person’s Network, Horowhenua Access and Inclusion Network and Education Horowhenua including upcoming events, and work currently underway to benefit Community Wellbeing.

 

 

6.2	Community Wellbeing Strategy - Approach and Timeline
	This report provided the Committee with an update on the approach and timeline to update the Community Wellbeing Strategy – Ngā Hapori Kia Kaha and seek any input from Committee Members on the process proposed.
	Resolution Number  CWCCC/2024/4 MOVED by Mayor Wanden, seconded Cr Grimstone: That Report 24/169 Community Wellbeing Strategy - Approach and Timeline be received. That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002. Carried
	Officers spoke to the report updating the Committee on the current progress of the Community Wellbeing Strategy refresh. This process is being lead by the Community Development Team but input is sort throughout the organisation and engagement is underway with community networks, informal groups and iwi/hapu.   Officers advised the draft strategy will come back to the Community Wellbeing Committee for further consideration and discussion.

 

 

7        Items for Discussion

 

7.1	Committee Reset and Refresh – Workshop facilitated by Yumiko Olliver
	Yumiko Olliver facilitated a workshop focusing the Committee Wellbeing Committee reset and refresh. The Committee discussed at the current strategy and terms of reference focused on an outcomes-based approach through a series of open questions.   The feedback provided from members will help Officers shape the Community Wellbeing Strategy and refreshed Committee Terms of Reference. These documents will return to the Committee for further discussion and

 

12.02 pm                                            There being no further business, the Chairperson declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF Community Wellbeing Committee HELD ON

 

 

 

DATE: ...........................

 

 

CHAIRPERSON:                 

Council 08 May 2024

 

9.2           Proceedings of the Community Funding and Recognition Committee 10 April 2024

File No.: 24/264

  

1.     Purpose

To present to Council the minutes of the Community Funding and Recognition Committee meeting held on 10 April 2024.

 

2.     Recommendation

2.1     That the Council receives the minutes of the Community Funding and Recognition Committee meeting held on 10 April 2024.

 

3.     Issues for Consideration

There are no items that require further consideration.

 

Attachments

There are no attachments for this report.   

 

Confirmation of statutory compliance   In accordance with section 76 of the Local Government Act 2002, this report is approved as: a.   containing sufficient information about the options and their benefits and costs, bearing in mind the significance of the decisions; and, b.   is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

Signatories

Author(s)

Grayson Rowse Principal Advisor - Democracy

 

Approved by

Monique Davidson Chief Executive Officer

 

 

Community Funding and Recognition Committee 10 April 2024

 

 

 

 

Community Funding and Recognition Committee   OPEN MINUTES UNCONFIRMED

 

 

present

Chairperson	Cr Piri-hira Tukapua
Councillors	Cr Rogan Boyle
	Cr David Allan
	Cr Alan Young	Apology
	Cr Nina Hori Te Pa	Not present
	Mayor Bernie Wanden

IN ATTENDANCE

Reporting Officer	Mark Hammond	Community Facilities and Services Manager
	Julia Atkin	Community Development Team Lead
	Emma Gowan	Community Development Adviser
	Lauren Fisher	Community Development Coordinator

 

 

1        Apologies

 

Apology

Resolution number CFARC/2024/1 MOVED by Cr Boyle, seconded Cr Allan: That the apology from Councillor Alan Young be accepted. CARRIED

 

2        Declaration of Interest

 

Members are reminded of their obligation to declare any conflicts of interest in writing they might have in respect of the items on this Agenda.

 

3        Confirmation of Minutes

 

Resolution Number  CFARC/2024/2 MOVED by Cr Allan, seconded Cr Boyle:   That the minutes of the meeting of the Community Funding and Recognition Committee held on Thursday, 28 September 2023, be confirmed as a true and correct record. That the minutes of the meeting of the In Committee Meeting of Community Funding and Recognition Committee held on Thursday, 28 September 2023, be confirmed as a true and correct record Carried

 

 

 

 

4        Reports for Noting

 

4.1	Grants and Funding - Direction from the Committee
	The Community Funding and Recognition Committee to provide strategic direction to council officers and discuss the proposed changes to grants and funding for the 2024-2025 financial year.
	Resolution Number  CFARC/2024/3 MOVED by Cr Boyle, seconded Cr Allan: 2.1     That Report Grants and Funding - Direction from the Committee be received. 2.2     That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002. 2.3    That the Committee requests officers to further develop fund category options, including clarification of fund criteria, as identified. Carried
	The Committee discussed the items raised in the Direction from the Committee report.   Urupā fund The Committee asked Council Officers to research Horowhenua urupā to be presented to the Committee in a report alongside draft criteria for the fund. Some specific questions for consideration included: How many urupā are there in the Horowhenua? What is the designation of the land the urupā are on and how many urupā fit into the different land categories? Categories include: Land designated a Māori reservation under section 338 of the Te Ture Whenua Māori Act 1993 for the purposes of an urupā; or Māori freehold land; or General freehold land in Māori ownership What rates are being charged on Māori land? Are urupā considered in our Rates Remission Policy?   Rural Halls Fund No changes will be made to this fund.   Youth Scholarships Council Officers to prepare a proposal for allocating the new funding of $25,000.00. This includes the remit to double the current scholarship amounts from $250.00 to $500.00 and increasing the number of candidates from 12 to a maximum of 16. It also includes exploring the establishment of a fund for youth led community development activities.   Criteria The Committee agreed that the fund names and criteria were confusing and that it would be a good idea to merge funds and rename them so that it would be clearer for applicants. Therefore: The Community Development and Vibrant Communities funds will be combined to become the Events and Programmes Fund. The Community and Social Services Fund and Special Projects funds will be combined to become the Admin, Operations and Small Assets Fund.   The Committee agreed it was not appropriate to use Council funding to pay for food and this criteria will remain in place.

 

 

 

5        Procedural motion to exclude the public

Resolution Number  CFARC/2024/4 MOVED by Mayor Wanden, seconded Cr Boyle: That the public be excluded from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:   C1     Vibrant Communities Grant Round 2 2023-2024 Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7. s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.   C2     Community Development Fund R2 2023-2024 Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7. s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.     The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. Carried

 

10.49 am    The public were excluded.

 

The meeting come out of in-committee business at 11.56am and having resolved to do so, release the following minutes from in-committee business:

 

C1	Vibrant Communities Grant Round 2 2023-2024
	The Committee discussed applications received for Round 2 of the Horowhenua Vibrant Communities Grant 2023-2024 and made decisions on funding allocations.
	Mayor Wanden declared a conflict of interest in relation to the Thompson House application
	Resolution Number  CFARC/2024/5 MOVED by Cr Allan, seconded Cr Boyle:   2.1     That Report 24/150 Vibrant Communities Grant Round 2 2023-2024 be received. 2.2     That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act. 2.3     That the Committee approve the following grants for the Horowhenua Vibrant Communities fund: Applicant: Amount awarded: Manawatū Literacy Association (MLA) $500.00 Kapiti  Levin Malayali Association INC $570.00 Uniting Communities on behalf of a Collaboration of individuals and organistions planning International Day of the Disabled Person $3,000.00 Thompson Memorial Cultural Centre, Inc. $800.00 Unison Community Choir $5,036.10   2.4     That these minutes are to be released from in-committee business at the close of the meeting. Carried

 

C2	Community Development Fund R2 2023-2024
	The committee discussed applications received for Round 2 of the Horowhenua Community Development Fund 2023-2024 and made decisions on funding allocations.
	Mayer Wanden declared an interest in applications from: Horowhenua Pickle ball Incorporated, Horowhenua District Health Transportation Trust, and ??
	Resolution Number  CFARC/2024/6 MOVED by Cr Boyle, seconded Mayor Wanden:   2.1     That Report 24/152 Community Development Fund R2 2023-2024 be received. 2.2     That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act. 2.3     That the Committee approve the following grants for the Horowhenua Community Development fund: Applicant: Amount awarded: Levin Citizens Advice Bureau $2,470.80 Age Concern Horowhenua $2,500.00 Makerua Community Pool $200.00 New Zealand National Refugee Youth Council Incorporated $1,800.00 Horowhenua Sports Academy $2,000.00 Levin Menzshed $500.00 Tokomaru Opiki Community Support  And Civil Defence $547.00 Horowhenua Pickleball Incorporated $500.00 Horowhenua District Health Transportation Trust $4,000.00 Creative Hands $250.00 Waitarere Beach Progressive And Ratepayers Association Incorporated $1,780.00 Uniting Communities (An Initiative of Levin Uniting Parish) $2,000.00 Te Roopuu Koorero Haumaru ki Te Awahou - Safe Talk Foxton $2,500.00 Horowhenua Super Grans Trading As Skills4Living $2,000.00 Horowhenua-Kapiti Maori Wardens (Moutoa Maori Wardens) $5,000.00 Te Roopu Kahuihuinga o Nga Pakeke $1,000.00   2.4     That these minutes are to be released from in-committee business at the close of the meeting. Carried

 

 

  

 

12:00 pm                                            There being no further business, the Chairperson declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF Community Funding and Recognition Committee HELD ON

 

 

 

DATE: ...........................

CHAIRPERSON:    

Council 08 May 2024

 

9.3           Proceedings of Te Awahou Foxton Community Board 8 April 2024

File No.: 24/268

  

1.     Purpose

To present to the Council the minutes of the Te Awahou Foxton Community Board meeting held on 08 April 2024.

 

2.     Recommendation

2.1     That the Council receives the minutes of the Te Awahou Foxton Community Board meeting held on 08 April 2024.

2.2     That Council approve funding of $27,241 from the Foxton Beach Endowment Fund to the Foxton Beach Community Centre as a grant towards the purchase of a 2024 Toyota RAV4.

 

3.     Issues for Consideration

The following items considered by the Te Awahou Foxton Community Board meeting held on the 08 April 2024 will require further consideration by the Horowhenua District Council and will be included on a future Council agenda:

Item 8.1: Foxton Beach Community Centre - Request for Funding from Foxton Beach Endowment Fund was considered by the Board.

The Board resolved:

Resolution Number  TAFCB/2024/26

MOVED by Mr Roache, seconded Mr Russell:

3.3    That the Board recommend that Council approve funding of $27,241 from the Foxton Beach Endowment Fund as a grant towards the purchase of a 2024 Toyota RAV4.

Carried

The original report and its attachments are attached to these proceedings.

Attachments

No.	Title	Page
a⇩	Te Awahou Foxton Community Board Report Foxton Beach Community Centre - Request for Funding from Foxton Beach Endowment Fund 8 April 2024	139
b⇩	Foxton Beach Community Centre - Endowment Fund Application - March 2024 - Vehicle	144
c⇩	Foxton Beach Community Centre - Endowment Fund  - March 2024  - Toyota Rav 4 Quote	147

    

 

Confirmation of statutory compliance   In accordance with section 76 of the Local Government Act 2002, this report is approved as: a.   containing sufficient information about the options and their benefits and costs, bearing in mind the significance of the decisions; and, b.   is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

Signatories

Author(s)

Grayson Rowse Principal Advisor - Democracy

 

Approved by

Monique Davidson Chief Executive Officer

 

 

Council 08 May 2024

 

Council 08 May 2024

 

Council 08 May 2024

 

Te Awahou Foxton Community Board 08 April 2024

 

 

 

 

Te Awahou Foxton Community Board   OPEN MINUTES UNCONFIRMED

 

 

present

Chairperson	Mr John Girling
Deputy Chairperson	Mr Trevor Chambers
Members	Mrs Nola Fox
	Mr Brett Russell
	Mr David Roache
	Deputy Mayor David Allan

 

IN ATTENDANCE

Reporting Officer	Monique Davidson	Chief Executive
	Jacinta Straker	Group Manager - Organisation Performance
	Ashley Huria	Business Performance Manager
Meeting Secretary	Grayson Rowse	Principal Advisor – Democracy

 

 

The meeting was opened by the Chairperson, who advised the presentation by Dr Jillian Rapson will be heard as the first item of business.

 

	Dr Jillian Rapson: Climate Change and its effect on Foxton and Foxton Beach
	1.       Purpose A presentation by Dr Jillian Rapson to inform the Board of climate change and its effect on Foxton and Foxton Beach

 

 

 

1        Apologies

 

There were no apologies.

 

2        Public Participation

 

The following people attended the meeting and spoke to the items listed:

Christina Paton	Item 7.1 – Chairperson’s Report
Kerekere Ward Cr Ross Brannigan	Item 7.1 – Chairperson’s Report Item 8.1 – Foxton Beach Community Centre – Request for Funding from Foxton Beach Endowment Fund
Lyal Brenton	Item 8.1 – Foxton Beach Community Centre – Request for Funding from Foxton Beach Endowment Fund

 

 

3        Late Items

 

There were no late items.

 

4        Declaration of Interest

 

There were no declarations of interest.

 

5        Confirmation of Minutes

 

Resolution Number  TAFCB/2024/18 MOVED by Mr Roache, seconded Mrs Fox:   That the minutes of the meeting of the Te Awahou Foxton Community Board held on Monday, 4 March 2024, be confirmed as a true and correct record. That the minutes of the meeting of the In Committee Meeting of the Te Awahou Foxton Community Board held on Monday, 4 March 2024, be confirmed as a true and correct record Carried

 

 

7        Elected Members Reports

 

7.1	Chairperson's Report
	The meeting received the Chairperson’s report highlighting matters of interest to Te Awahou Foxton Community Board. Concerns were raise that the claim that there had not been movement by Horowhenua District Council when it comes to water quality and storm water consent was incorrect; this firmly rests with Horizon’s Regional Council. The proposed role of the Board in the assisting the Manawatu Estuary Management team was clarified as one of disseminating information to the community.
	Resolution Number  TAFCB/2024/19 MOVED by Mr Roache, seconded Mrs Fox: 2.1     That Report 24/190 Chairperson's Report be received. 2.2     That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002. Carried

 

 

7.2	Community Board Member Report - Nola Fox
	This item reported back on liaison activity in relation to MAVtech, the Foxton Beach Community Centre and the Foxton Beach Progressive Assn Inc.
	Resolution Number  TAFCB/2024/20 MOVED by Mr Girling, seconded Mr Roache: 2.1     That Report 24/179 Community Board Member Report - Nola Fox be received. 2.2     That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002. Carried
	Mrs Fox clarified that her request was for a submission the Horizon’s Regional Council LTP for increased funding for pest control; and plant protection.

 

 

7.3	Community Board Member Report - Brett Russell
	This report provides updates to the Community Board on the activities of Community Board Member Brett Russell.
	Resolution Number  TAFCB/2024/21 MOVED by Mr Girling, seconded Cr Allan: 2.1     That Report 24/191 Community Board Member Report - Brett Russell be received. 2.2     That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002. Carried

 

 

7.4	Submission to Horizons Regional Council Long Term Plan 2024
	This report requested the Board consider making a submission to the Horizons Regional Council Long Term Pan 2024 to increase funding for RAMSAR site works.
	Resolution Number  TAFCB/2024/22 MOVED by Mrs Fox, seconded Mr Russell: 2.1     That Report 24/181 Submission to Horizons Regional Council Long Term Plan 2024 be received. Carried
	Resolution Number  TAFCB/2024/23 MOVED by Mrs Fox, seconded Mr Russell:   That the Te Awahou Foxton Community Board request the Chief Executive make a submission to the Horizons Regional Council Long Term Plan 2024 to increase funding for the RAMSAR site works by an additional $100,000 for pest control,and animal and plant protection Carried
	Further discussion was had on making additional submissions to the Horizons Regional Council Long Term Plan, including mattes related to the Easter Drainage Scheme.   The Chief Executive offered to include any additional feedback from the Board in a wider Council submission on the Horizons Regional Council LTP.   The matter that Council Are submitting on included the East Drainage Scheme, Restoration of the River Loop, visibility of Horizons, Waikawa and Waihola stream catchment areas, and continued investment in public transport.   Other matters Board members were raising included the replacement of the Moutoua Flood Gates, local transport links between Foxton and Shannon, and protection of the RAMSAR site.   The Chief Executive advised that Board members should get any matters they want raised in the LTP submission to her by the end of the week so that they could be included in the Council submission.

 

 

8        Reports

 

8.3	Foxton Beach Endowment Fund Update
	This report provided the Board the most recent Foxton Beach Endowment Fund statement.
	Resolution Number  TAFCB/2024/24 MOVED by Mr Girling, seconded Mr Russell: 2.1     That Report 24/204 Foxton Beach Endowment Fund Update be received. 2.2     That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002. Carried
	Board Member Fox had submitted questions to offices prior to the meeting concerning adjustments made t the 2022-23 Annual Report.  Officers advised hay were still working on an answer and that would distributed to board members once finalised.   The use of the of the Foxton Beach Endowment Fund to find its own review was discussed.  The costs of the review to date have been absorbed by Council; officers wanted a decision by Council before assigning costs to the fund.   It was noted that the time taken to consider the review is based on a good faith process that will take the time it will take, with December 2024 being a target for completed of the review

 

 

8.1	Foxton Beach Community Centre - Request for Funding from Foxton Beach Endowment Fund
	This report presented a request for funding from the Foxton Beach Endowment Fund for the purchase of a vehicle for the Foxton Beach Community Centre.
	Resolution Number  TAFCB/2024/25 MOVED by Mr Roache, seconded Mr Russell: 3.1     That Report 24/178 Foxton Beach Community Centre - Request for Funding from Foxton Beach Endowment Fund be received. 3.2     That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act. Carried
	Officers presented the report, noting that request for funding broadly meets the requirements of the fund, but caution should be noted around the principle of complementarity.   It was noted that the rating structure has changed at Foxton Beach which means that over time the requests for assistance from the Fund have also changed.   There was a view put that in further there be a public call for expression of interests or applications for funding so there is greater contestability, and awareness of the fund for the wider community.
	Resolution Number  TAFCB/2024/26 MOVED by Mr Roache, seconded Mr Russell:   3.3     That the Board recommend that Council approve funding of $27,241 from the Foxton Beach Endowment Fund as a grant towards the purchase of a 2024 Toyota RAV4. Carried

 

 

8.2	Breakdown of Direct and Indirect Costs Reflected in the Proposed Board Targeted Rate
	This report provided the Board with a breakdown of the costs that make up the proposed targeted rate to fund Te Awahou Foxton Community Board.
	Resolution Number  TAFCB/2024/27 MOVED by Mr Girling, seconded Mr Chambers: 2.1     That Report 24/214 Breakdown of Direct and Indirect Costs Reflected in the Proposed Board Targeted Rate be received. 2.2     That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act. Carried

 

 

 

 

8.4	Te Awahou Foxton Community Board - Actions Monitoring Report April 2024
	This report presented Te Awahou Foxton Community Board the updated monitoring report covering requested actions from previous meetings of the Board.
	Resolution Number  TAFCB/2024/28 MOVED by Mr Roache, seconded Mr Russell: 2.1     That Report 24/173 Te Awahou Foxton Community Board - Actions Monitoring Report April 2024 be received. 2.2     That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002. Carried

 

 

 

 

 

   

 

 

7.16 pm                                              There being no further business, the Chairperson declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF Te Awahou Foxton Community Board HELD ON

 

 

 

DATE: ...........................

CHAIRPERSON:    

 

 

Council 08 May 2024

 

Exclusion of the Public : Local Government Official Information and Meetings Act 1987

The following motion is submitted for consideration:

That the public be excluded from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

7.5    Green Avenue Reserve - Revocation - Attachment b - Detailed Property Analysis - Green Avenue

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1     Tara-Ika Crown Infrastructure Partners Update and Procurement

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2     Council Resolution and Actions Monitoring Report May 2024

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3     Three Waters Service Delivery Management Options

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.