Notice is hereby given that an ordinary meeting of the Horowhenua District Community Wellbeing
Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday 14
August 2024
10:00 am
Council
Chambers
126-148 Oxford St
Levin
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Community Wellbeing Committee
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Mayor Bernie Wanden
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Committee members
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Cr Nnina Hori Te Pa
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Cr Clint Grimstone
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Di Rump
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Mandy Fryer
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Renee Regal
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Patrick Rennell
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Jacqui Moynihan
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Cr Sam Fergusson
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Joanne Parker
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Tracey White
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Dr Betty-Lou Iwikau
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Angela Rainham
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Grant Congdon
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Angelina Tuialii
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Amarjit Maxwell
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Mr Mike Fletcher
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Reihana Adlam
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Mark Cookson
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Neville Heihei
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Sheryll Hoera
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Patricia Jacobs
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David Jermey
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Paul McMillan
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Amber Moffitt
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Maria McKenzie
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Yumiko Olliver
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Beth Purcell
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Scott Harvey
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Tyrone Kemp
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Contact
Telephone: 06 366 0999
Postal
Address: Private Bag 4002, Levin 5540
Email:
enquiries@horowhenua.govt.nz
Website:
www.horowhenua.govt.nz
Full Agendas are available on Council’s website
www.horowhenua.govt.nz
Full Agendas are also available to be collected from:
Horowhenua District Council Service Centre, 126 Oxford Street,
Levin
Te Awahou Nieuwe Stroom, Foxton,
Shannon Service Centre/Library, Plimmer Terrace, Shannon
and Te Takeretanga o Kura-hau-pō, Bath Street, Levin
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Community Wellbeing Committee
14 August 2024
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ITEM TABLE OF CONTENTS PAGE
KARAKIA TIMATANGA
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Whakataka te hau ki te uru
Whakataka te hau ki te tonga
Kia mākinakina ki uta
Kia mātaratara ki tai
E hī ake ana te atakura
He tio, he huka, he hau hū
Tīhei mauri ora!
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Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air.
A touch of frost, a promise of a glorious day.
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PROCEDURAL
1 Apologies 2
2 Late Items 2
3 Declarations
of Interest 2
4 Confirmation
of Minutes 2
REPORTS
5 Reports
for Decision
5.1 Community Wellbeing Committee
Network - August 2024 2
6 Reports
for Noting
6.1 Community Wellbeing Strategy
Monitoring Report 2
6.2 Community Wellbeing Dashboard
Report 2
6.3 Community Wellbeing Strategy
Report 2
KARAKIA WHAKAMUTUNGA
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Kia whakairia te tapu
Kia wātea ai te ara
Kia turuki whakataha ai, kia turuki whakataha ai
Haumi e, hui e, taiki e!
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Restrictions are moved aside
so the pathway is clear
To return to everyday activities
Draw together, affirm!
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Karakia
1 Apologies
2 Late
Items
To consider, and if thought fit, to pass a resolution to permit the
Council to consider any further items which do not appear on the Agenda of this
meeting and/or the meeting to be held with the public excluded.
Such resolution is required to be made pursuant to Section 46A(7) of
the Local Government Official Information and Meetings Act 1987, and the
Chairperson must advise:
(i) The reason why the
item was not on the Agenda, and
(ii) The reason why the
discussion of this item cannot be delayed until a subsequent meeting.
3 Declarations of Interest
Members are
reminded of their obligation to declare any conflicts of interest they might
have in respect of the items on this Agenda.
4 Confirmation of Minutes
Recommendations
That the
meeting minutes of Community Wellbeing Committee, 22 May 2024 be accepted
as a true and correct record.
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Community Wellbeing Committee
14 August 2024
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File No.: 24/520
5.1 Community Wellbeing Committee Network -
August 2024
1. Purpose
1.1 To
give an update and overview of the activities and actions undertaken by the
current Wellbeing Network Committees.
2. Recommendation
2.1 That
Report Community Wellbeing Committee Network - August 2024 be received.
2.2 That
this matter or decision is recognised as not
significant in terms of S76 of the Local Government Act.
3. Our
Committees
Horowhenua Youth Services Network
3.1 The
Horowhenua Youth Services Network has met once since the last Community
Wellbeing Report.
3.2 From
their meeting held on 30 May 2024, the following updates were provided:
· Mau
Rākau – The 10-week programme concluded with a performance from the
participants in front of their whānau at the Levin War Memorial Hall.
There was a discussion on an extension for current participants; which is not
feasible at this stage due to tutor availability, however this will be
considered in the future. The meeting discussed potential collaboration with
iwi/hapū partners for future training. Positive outcomes noted: increased
confidence and mana among rangatahi. Kotahitanga, Manaakitanga, Wairuatanga and
Whanaungatanga all evident within the participants.
· An email
requesting feedback has been sent to registered participants of the
‘Building an Awesome Whānau’ with Pio Terei. This gave some
insights into how to facilitate future events of a similar nature.
· Additionally
during the meeting, members suggested several possible speakers for future
events which have been noted and will be included in planning.
· Each
organisation present at the meeting, provided an update on initiatives
happening in their area.
Horowhenua Older Person’s Network
3.3 The
Older Person’s Network has met twice since the last Community Wellbeing
Committee Report.
3.4 From
their meeting held on 20 June 2024, the following updates were provided:
· The Network
were given a copy of the old and new action plans as a base for discussion on
how these actions could improve the lives of our residents. There are 11
actions from the Community Wellbeing Strategy that focus on our older persons
community.
· The Age on
the Go budget has been reduced from $8,000 to $3,000. The date is confirmed for
11 October 2024. The network has put forward ideas for the October event and
Officer have started planning the event.
· Lynette
Jones from Grey Power volunteered to update the contacts for the A-Z Directory.
3.5 From
their meeting held on 25 July 2024, the following updates were provided:
· The meeting
was attended by Lew Rohloff and Patricia Glimer (Grey Power Upper Hutt), Mike
Ryan (Director of Community Services at Upper Hutt City Council) and Cr. Heather
Newell (Upper Hutt City Council) who were looking to replicate an Older
Person’s Network within their city.
· Discussion
on public transport improvements, highlighting the need for better connectivity
given the aging population (26% over 65).
· Discussion
on Enduring Power of Attorney (EPOA) accessibility and the associated costs. It
was mentioned that Community Law have support available.
· Need for
community education on emergency preparedness.
· A
de-escalation course has been offered to the Network.
Horowhenua Access and Inclusion
Network
3.6 The
Access and Inclusion Network has met once since the last Community Wellbeing
Network Report.
3.7 From
their meeting held on 25 June 2024, the following updates were provided:
· Priority
actions for the Access and Inclusion Network were discussed.
· Discussed
supporting community initiatives, specifically the work with the youth Levin
Disability group, to build capacity and support.
· Capacity
building opportunities for staff within facilities such as aquatic
facilities/libraries, to get training around neurodiversity.
· Horowhenua
Companion Card now has eight card holders. There was more work underway to
secure more local businesses come on board.
Education Horowhenua Network
3.8 The
Education Horowhenua Network has met once since the last Community Wellbeing
Network Report.
3.9 From
the meeting held on 23 May 2024, the following updates were provided:
· Te Tomokanga
programme was presented at the Community Wellbeing Committee meeting on 22 May
2024 where it was well received. The Committee can see how this would be a
beneficial programme to run for primary aged children. The next step was to
establish a steering committee and coordinator.
· There have
been budget changes with the school lunches at some schools.
· School
attendance for Term 4: 61% of students attended 80% of the time. This was an
improvement from last year.
4. Attachments
There are no appendices for
this report
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Author(s)
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Laura Fisher
Community Development
Coordinator | Kaikotuitui Tautāwhi Hapori
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Mark Hammond
Community Facilities and
Services Manager | Tumu Hanga Tukuora Hapori, Ratonga Hapori
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Approved by
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Brent Harvey
Group Manager -
Community Experience & Services | Tumu Rangapū, Wheako Hapori,
Ratonga
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Monique Davidson
Chief Executive Officer
| Tumuaki
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Community Wellbeing Committee
14 August 2024
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6.1 Community Wellbeing Strategy Monitoring
Report
File No.:
24/534
1. Purpose
1.1 The
purpose of the Community Wellbeing Monitoring Report is to highlight progress
made against the Community Wellbeing Strategy Action Plan. The report also
presents an opportunity for the Committee to discuss and raise any concerns or
need to reprioritise the focus of the work programme of the Committee.
2. Recommendation
2.1 That Report
24/534 Community Wellbeing Strategy Monitoring Report be received.
2.2 That
this matter or decision be recognised as not significant in terms of s76 of the
Local Government Act 2002.
3. Background/Previous Council Decisions
3.1 The
Community Wellbeing Committee meets quarterly to review and monitor the
progress of the Community Wellbeing Strategy and overall community
wellbeing.
3.2 At
their meeting on 22 May, the Committee endorsed a new set of terms of reference
which was later adopted by Council. The purpose of the changes to the terms of
reference was to better align the work of the Committee with the desired
outcomes following a Committee workshop in March 2024. The updated terms of
reference also clearly outline what reports and information the Committee will
receive during their meetings and these include:
· A
Community Wellbeing Dashboard
· A
Community Wellbeing Strategy Monitoring Report.
3.3 For
the purposes of this report, the intention of the Community Wellbeing Strategy
Monitoring Report is to:
· Highlight
the progress made on the Community Wellbeing Action Plan. Alternatively,
identify any areas of concern or reductions in progress on the Action Plan.
· Keep both
the Council and the Committee accountable for the role that they play in
community wellbeing.
· Highlight
work happening across all of Council business that is contributing to the
success of the Strategy and overall community wellbeing.
· Identify
community-led initiatives that are also contributing to the delivery of the
Action Plan.
4. Proposed Community Wellbeing Strategy Monitoring
Report
4.1 In
Appendix 1 to this report is a proposed Community Wellbeing Strategy Monitoring
Report for your consideration in which officers are seeking feedback to ensure
that it is fit for purpose for the Committee and will provide enough
information to enable meaningful and robust discussion.
4.2 The
Community Wellbeing Strategy Monitoring Report consolidates all actions from
the Community Wellbeing Strategy into an easy-to-monitor table, featuring a
status indicator that shows the current stage of each action/activity.
4.3 The
Community Wellbeing Strategy Monitoring Report is divided into two parts:
· Current
Community Wellbeing Actions: Actions currently underway with varied states
of progress as indicated by the status bar.
· Work
Plan: A plan outlining the priorities and timeframe for all other actions
to be achieved and when work will progress on them.
4.4 Officers
are seeking feedback and discussion from the Committee to accompany this report
at their meeting. In particular, officers are interested in ensuring that the
monitoring report is fit for purpose and can assist the Committee in their work
programming.
Attachments
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No.
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Title
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Page
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a⇩
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Community Wellbeing Strategy
Monitoring Report V1
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2
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Confirmation of statutory
compliance
In accordance with section 76 of the
Local Government Act 2002, this report is approved as:
a. containing sufficient information about the options
and their benefits and costs, bearing in mind the significance of the
decisions; and,
b. is based on adequate knowledge about, and adequate
consideration of, the views and preferences of affected and interested
parties bearing in mind the significance of the decision.
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Signatories
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Author(s)
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Emma Gowan
Community Development Adviser | Kaitohutohu
Tautāwhi Hapori
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Mark Hammond
Community Facilities and Services Manager | Tumu Hanga
Tukuora Hapori, Ratonga Hapori
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Approved by
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Brent Harvey
Group Manager - Community Experience & Services |
Tumu Rangapū, Wheako Hapori, Ratonga
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Monique Davidson
Chief Executive Officer | Tumuaki
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Community Wellbeing Committee
14 August 2024
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Community Wellbeing Committee
14 August 2024
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6.2 Community Wellbeing Dashboard Report
File No.:
24/535
1. Purpose
1.1 The purpose of the Community Wellbeing Dashboard
Report is to provide the Committee with a draft visual dashboard presenting
data, analysis and assists in the tracking of the recently adopted Community Wellbeing
Strategy priority areas.
2. Recommendation
2.1 That Report
Community Wellbeing Dashboard Report be received.
2.2 That this
matter or decision be recognised as not significant in terms of s76 of the
Local Government Act 2002.
3. Background/Previous Council Decisions
3.1 The
Community Wellbeing Committee meets quarterly to review and monitor the
progress of the Community Wellbeing Strategy and overall community wellbeing.
3.2 At
their meeting on 22 May, the Committee endorsed a new set of terms of reference
which was later adopted by Council. The purpose of the changes to the terms of
reference was to better align the work of the Committee with the desired
outcomes following a Committee workshop in March 2024. The updated terms of reference
also clearly outline what reports and information the Committee will receive
during their meetings and these include:
· A
Community Wellbeing Dashboard
· A
Community Wellbeing Strategy Monitoring Report.
3.3 For
the purposes of this report, when discussed with the Committee, the intention
of the Community Wellbeing Dashboard Report was to:
· At a high
level, get a sense of what the community is currently experiencing.
· Enable the
Committee to actively monitor any trends that may require the Committee to
pivot or realign its focus.
· Provide an
opportunity for the Committee to identify future priority discussions and
presentations that the Committee may wish to hear and see to allow for further
action and work programming.
3.4 At
their meeting on 12 June 2024, Council adopted He Hapori Pakari Strong
Communities – Community Wellbeing Strategy 2024-2027. The Strategy has
identified a number of refreshed community priorities and subsequent action
plan to address those priority areas. Additionally, a Strategy Plan on the Page
was also developed which outlines at a high level the different areas, actions,
who’s responsible and also key indicators to assist with measuring
success.
4. Community Wellbeing Dashboard
4.1 In
Appendix 1 to this report is a proposed Community Wellbeing Dashboard template
for your consideration in which officers are seeking feedback to ensure that it
is fit for purpose for the Committee and will provide enough information to
enable meaningful and robust discussion.
4.2 Officers
in developing this dashboard have attempted to replicate the Horowhenua
Economic Dashboard that Mayor Bernie showed as an example to the Community
Wellbeing Committee during their workshop held in March 2024.
4.3 It
should be noted that officers have simply created the layout, and included some
suggested areas of interest that incorporate the key indicators from the
Strategy Plan on a Page as well as key data and trends from across each of the
Community Wellbeing priority areas. Officers are of the view that six quadrants
are sufficient and as a result does not create too much information that is
difficult to interpret.
4.4 Officers
are seeking feedback and discussion from the Committee to accompany this report
at their meeting. In particular, officers are interested in the following
questions that can assist in ensuring that the dashboard is fit for purpose and
can assist the Committee in their work programming.
· Do we have
the format and layout correct which will allow the Committee to decide on what
subject matter can fill each quadrant?
· Right now,
understanding the priorities of the Community Wellbeing Strategy, how should we
populate each quadrant? Noting that some examples have been provided to give
guidance to the Committee.
· We’ll
need the Committee's help to populate the correct data. What can your agency,
organisation or group contribute to help build the dashboard each quarter?
Attachments
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No.
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Title
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Page
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a⇩
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Community Wellbeing Dashboard Example
V1
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2
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Confirmation of statutory
compliance
In accordance with section 76 of the
Local Government Act 2002, this report is approved as:
a. containing sufficient information about the options
and their benefits and costs, bearing in mind the significance of the
decisions; and,
b. is based on adequate knowledge about, and adequate
consideration of, the views and preferences of affected and interested
parties bearing in mind the significance of the decision.
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Signatories
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Author(s)
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Emma Gowan
Community Development Adviser | Kaitohutohu
Tautāwhi Hapori
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Mark Hammond
Community Facilities and Services Manager | Tumu Hanga
Tukuora Hapori, Ratonga Hapori
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Approved by
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Brent Harvey
Group Manager - Community Experience & Services |
Tumu Rangapū, Wheako Hapori, Ratonga
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Monique Davidson
Chief Executive Officer | Tumuaki
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Community Wellbeing Committee
14 August 2024
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Community Wellbeing Committee
14 August 2024
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6.3 Community Wellbeing Strategy Report
File No.:
24/536
1. Purpose
1.1 The
purpose of this report is to advise the Community Wellbeing Committee of the
adoption of He Hapori Pakari - Community Wellbeing Strategy 2024-2027 (the
Strategy).
2. Recommendation
2.1 That Report
24/536 Community Wellbeing Strategy Report be received.
2.2 That this
matter or decision be recognised as not significant in terms of s76 of the
Local Government Act 2002.
3. Background/Previous Council Decisions
3.1 At
its meeting on 22 May 2024, the Community Wellbeing Committee was presented
with the draft form of the Strategy. At the same meeting, the Committee
acknowledged that the strategy was in draft form and that some minor changes
might be made up until its adoption by the Council.
3.2 Additionally,
the Community Wellbeing Committee endorsed the direction of the draft Community
Wellbeing Strategy and supported the Council in adopting the Strategy, by
endorsing it.
3.3 At
its meeting on 12 June 2024 the Council adopted He Hapori Pakari –
Community Wellbeing Strategy 2024-2027 and associated Action Plan. The
discussion around the Council table included praise for the Strategy with the
Mayor and Councillors looking forward to seeing it come to life and ensuring
that this a Strategy that everyone in the community takes pride in and also
responsibility for delivering on.
3.4 The
Council also authorised the Chief Executive to make any necessary editorial
changes in consultation with the Mayor prior to publication of the Plan.
4. Final Version and Publication of He Hapori Pakari
– Community Wellbeing Strategy
4.1 In
Appendix 1 of this report is the version of He Hapori Pakari –
Community Wellbeing Strategy 2024-2027 that was presented to the Council.
At the time of writing this report, the final version is in the final stages of
being finalised, correcting some minor editorial changes.
4.2 Once
completed, He Hapori Pakari – Community Wellbeing Strategy 2024-2027 will
be published on the website and launched with a media release advising the wider
community about the published Strategy.
4.3 The
‘Community Wellbeing Strategy – a Plan on a Page’ has also
been created to clearly illustrate the Community Wellbeing Strategy in a
one-page document for those who do not wish to read the full document and is
helpful in tracking progress against some key indicators.
4.4 At
the request of Councillors, the Plan on a Page also indicates who is
responsible for each action/activity and how each action/activity is
funded.
Attachments
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No.
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Title
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Page
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a⇩
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Community Wellbeing Strategy
2024-2027
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2
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Confirmation of statutory
compliance
In accordance with section 76 of the
Local Government Act 2002, this report is approved as:
a. containing sufficient information about the options
and their benefits and costs, bearing in mind the significance of the
decisions; and,
b. is based on adequate knowledge about, and adequate
consideration of, the views and preferences of affected and interested
parties bearing in mind the significance of the decision.
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Signatories
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Author(s)
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Emma Gowan
Community Development Adviser | Kaitohutohu
Tautāwhi Hapori
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Mark Hammond
Community Facilities and Services Manager | Tumu Hanga
Tukuora Hapori, Ratonga Hapori
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Approved by
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Brent Harvey
Group Manager - Community Experience & Services |
Tumu Rangapū, Wheako Hapori, Ratonga
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Monique Davidson
Chief Executive Officer | Tumuaki
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Community Wellbeing Committee
14 August 2024
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