Agenda of Te Awahou Foxton Community Board

Notice is hereby given that an ordinary meeting of the Te Awahou Foxton Community Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday 30 September 2024

6:00 pm

Te Awahou Nieuwe Stroom
92 Main Street
Foxton

Te Awahou Foxton Community Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Mr John Girling
Deputy Chairperson	Mr Trevor Chambers
Members	Mrs Nola Fox
	Mr Brett Russell
	Mr David Roache
	Deputy Mayor David Allan

Contact Telephone: 06 366 0999

Postal Address: Private Bag 4002, Levin 5540

Email: enquiries@horowhenua.govt.nz

Website: www.horowhenua.govt.nz

Full Agendas are available on Council’s website

www.horowhenua.govt.nz

Full Agendas are also available to be collected from:

Horowhenua District Council Service Centre, 126 Oxford Street, Levin

Te Awahou Nieuwe Stroom, Foxton,

Shannon Service Centre/Library, Plimmer Terrace, Shannon

and Te Takeretanga o Kura-hau-pō, Bath Street, Levin

Te Awahou Foxton Community Board

30 September 2024

ITEM TABLE OF CONTENTS PAGE

KARAKIA TIMATANGA

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora!

Cease the winds from the west

Cease the winds from the south

Let the breeze blow over the land

Let the breeze blow over the ocean

Let the red-tipped dawn come with a sharpened air.

A touch of frost, a promise of a glorious day.

PROCEDURAL

1 Apologies 5

2 Public Participation 5

3 Late Items 5

4 Declarations of Interest 5

5 Confirmation of Minutes 5

REPORTS

6 Elected Members Reports

6.1 Chairperson's Report - September 2024 7

6.2 Community Board Member Report - Nola Fox 9

6.3 Community Board Member Report - Brett Russell 13

6.4 Community Board Member Report - Trevor Chambers 15

7 Reports

7.1 Foxton Beach Community Centre Lease 21

7.2 Draft Foxton and Foxton Beach Community Plan 45

7.3 Foxton Beach Endowment Fund Update 55

7.4 Te Awahou Foxton Community Board - Actions Monitoring Report August 2024 59

PUBLIC EXCLUDED

7 Procedural motion to exclude the public 63

C1 Council Owned Property on Fabrin Street and Nash Parade 63

KARAKIA WHAKAMUTUNGA

Kia whakairia te tapu

Kia wātea ai te ara

Kia turuki whakataha ai, kia turuki whakataha ai

Haumi e, hui e, taiki e!

Restrictions are moved aside

so the pathway is clear

To return to everyday activities

Draw together, affirm!

Te Awahou Foxton Community Board

30 September 2024

6.1 Chairperson's Report - September 2024

File No.: 24/674

1. Purpose

1.1 To receive the Chairperson’s report highlighting matters of interest to Te Awahou Foxton Community Board

2. Recommendation

2.1 That Report 24/674 Chairperson's Report - September 2024 be received.

3. Matters of Interest

3.1 An interesting month with several positive developments.

Visit to Whanganui

3.2 TAFCB had an enjoyable trip to Whanganui in late August, to have a look at the cooperation between Whanganui District Council, Iwi and the Wanganui Endowment fund. We arrived safely in Whanganui where we were given a great presentation from Phil Wardle, the CEO of the interesting development program between the Council, Iwi and the Endowment fund. Although there is no direct similarity between our Foxton Beach Endowment Fund, it was interesting to see how they had formed a special Purpose Vehicle, working together to develop part of the Whanganui Harbour for the benefit of the Community. Food for thought, indeed.

‘Ride For Awareness’

3.3 Equestrian ‘Ride For Awareness’ through Foxton on the 14th was one of 50 rides throughout NZ to show the public that there was nothing to fear from equestrians and hopefully to improve their acceptability to Councils around the Country. There were 3 Grooms, 7 helpers, 9 Carriage drivers and 28 riders who rode through Foxton. The group included several locals who are part of the majority of equestrians who do not belong to any club and do not compete.

21st Company Charter Parade

3.4 On the 12th September, the 21st Company held their Charter Parade in Foxton. The Charter gives them the “Freedom of the Community”. With the right to march through the streets of Foxton with bayonets fixed, drums beating and band playing. They were inspected and addressed by His Worship the Mayor and the Charter was presented by the Chair of the Te Awahou Foxton Community Board. It was a special occasion for the OC, Major Matthew Horn who is off to South Sudan and the CSM who is on her way to Switzerland for a senior WO programme. We were able to meet their replacements and look forward to growing the relationship between Foxton and the 21st Supply Company.

Purcell Street

3.5 The Purcell Street Pumping requirements and setup discussion was held between HRC, HDC and members of the TAFCB on Wed. 18th September. Decisions are being developed to be able to provide the best alternative in the event of flooding in the Purcell St. region. HRC are researching and costing the various ideas discussed which included the preference for portable pumps which could be used elsewhere if required.

Author(s)

John Girling

Chair, Te Awahou Foxton Community Board | Heamana

Approved by

John Girling

Chair, Te Awahou Foxton Community Board | Heamana

6.2 Community Board Member Report - Nola Fox

File No.: 24/668

1. Purpose

1.1 To present to Te Awahou Foxton Community Board matters relating to the Te Awahou Foxton Community Board area.

2. Recommendation

2.1 That Report 24/668 Community Board Member Report - Nola Fox be received.

3. Liaison Activity

MAVtech

3.1 By the time of the Community Board meets on 30th September MAVtech will have held its Annual General Meeting with hopefully some new Board members. The Trust is still seeking a secretary. They will be farewelling Tricia Metcalf who came onto the Board originally as the representative for Te Awahou Foxton Community Board and stayed to support MAVtech’s growth. They will also be acknowledging the contributions of immediate past chair – Maree Brannigan.

3.2 To support growth, volunteer Jacob Brookie attended the recent Palmerston North Volunteer Expo hosted by Volunteer Central.

3.3 Group bookings continue to roll in along with community activities

3.4 Upcoming Events

· Thursday 31 October - Pop Up Eats from 5pm – 8pm outside MAVtech along with Candlelight Cinema, a free movie night for kids with Halloween movie at 5pm “Hotel Transylvania” and then 7pm “Horror of Dracula” in conjunction with Horowhenua District Council.

· Friday 29 November – Museum Open 6pm

· Friday 29 November – Movie Night 7pm

· Saturday 30 November – Museum Open 1pm – 4pm

3.5 More volunteers always welcome to grow the Trust’s operations to open more days.

Foxton Beach Community Centre

3.6 Demand continues to grow for the shuttle services, with it becoming more regular for volunteers to have to use their own vehicles with petrol reimbursement, to meet request. To meet this need the centre has been carrying out significant fundraising so they can pay 100% of the costs for a 4th vehicle to add to the fleet. What an amazing feat for this group of volunteers. A fourth vehicle will mean even more volunteer drivers will be needed to join the current 20+ drivers – who will go through a training and vetting process. The new caddy subsidised 50% from the Foxton Beach Endowment Fund is currently averaging 5,500+ kilometres a month – estimated 60,000 kilometres a year. Being a new car with free servicing, this cost saving has contributed towards savings for the fourth vehicle.

3.7 At tonight’s Community Board meeting, the Community Centre will be doing a presentation asking for Te Awahou Foxton Community Board endorsement for signing a 20 year lease with Horowhenua District Council on their premises. This is needed to allow for ongoing planning and certainty of tenure for the volunteers provided a much need service. I hope my fellow Board Members will support this request.

3.8 Also worthy of acknowledgement is the fantastic support these volunteers give to other groups – supporting both the Cancer Society and Daffodil Day collections – with Foxton and the Beach contributing over $5,000 to the local Cancer Society branches work.

3.9 Free Covid tests and face masks are still available from the centre.

Foxton Surf & Life Saving Club

3.10 I attended the club’s AGM on 7th September.

3.11 The new President is Daniel Cudby.

3.12 The club is in good health helped with recent changes in government funding relieving some of the financial pressure in maintaining rescue equipment in the marine environment.

3.13 However, like most not-for-profit groups, in order to keep community activities accessible this means applying for grants and receiving financial support for local businesses help keep the club afloat. High maintenance and equipment replacement costs does place a significant pressure to garner community support and it was great to see their recent quiz night raise $14,000+ -what great support for these dedicated volunteers to help ensure public safety on our beautiful beach.

4. Local Government NZ Community Board Conference

4.1 Thank you to my fellow elected members for the opportunity to attend this Conference. I was not sure what to expect and looking at the agenda, I struggled to understand why such huge breaks were in place. Well that was soon dispelled as almost too short at the first break! The opportunities to meet/network with both other elected Councillors and elected Community Board members was energising, informative as well as many interesting displays.

4.2 The conference kicked off with a combined sessions with elected members and council staff. For me the stand out speaker on Wednesday was Sarah Lucas – Chair of LGNZ Community Board Executive. The theme of the conference was Super Local and Localism. Whilst it seems a bit of a catchphrase – it is showing itself as the way forward in an ever tighter economic environment. We heard many times over the three days, with lots of evidence provided as well – on how devolving financial and directing operational decisions down to community boards is more cost effective and lightens the load on elected Councillors to be more strategic and visionary in the governance of their district.

4.3 Let’s start small giving the Te Awahou Foxton Community Board some financial delegations and decision-making authority – local decisions for local needs which will result in savings because local knowledge provides better outcomes.

4.4 Multiple panel discussions on Thursday and Friday provided a wealth on real life experiences, including a heart wrenching discussion from some of the community around Whakaari Island elected members on community resilience and responsiveness in an emergency situation.

4.5 Takeaways: networking is an important way of getting both support but also learning from other people’s experience in local government environment. The people who put themselves forward for public service are indeed a unique group.

Author(s)

Nola Fox

Te Awahou Foxton Community Board Member

Approved by

Nola Fox

Te Awahou Foxton Community Board Member

Te Awahou Foxton Community Board

30 September 2024

6.3 Community Board Member Report - Brett Russell

File No.: 24/673

1. Purpose

1.1 This report updates the Community Board on the activities of Community Board Member Brett Russell.

2. Recommendation

2.1 That Report 24/673 Community Board Member Report - Brett Russell be received.

3. The Horowhenua Community Camera Trust - HCCT

3.1 The HCCT’s Governance Board last met on 18 August 2024 and procedural, governance (finance and funding, strategy and policy matters) were discussed together with Services and Community Safety, Coverage updates and plans. Going forward the Trust strives for innovative but cost effective future focused services that anticipate fuller regional coverage and renewal and large scale funding streams are to be explored and developed. The next Board meeting is scheduled for Tuesday, 14 October 2024.

4. Manawatu Estuary Trust

4.1 At the time of writing this report The Trust met on 3 September 2024 but unfortunately due to contracting Covid-19 the undersigned could not attend. However the Minutes indicate that a quote from Caldow Builders for the construction of further viewing platforms along the Sunset Walkway have been approved; the Dune Garden continues to progress and the Trust’s website is evolving well.

4.2 The Manawatu Estuary Management Team held its six monthly meeting at the Manawatu Marine Boating Club on Friday, 20 September 2024. After completing a series of workshops which incorporates the Team’s diverse subcommittees viewpoints among other things, DOC’s Manawatū Estuary Management Plan 2015 -2025 is about to be superseded by a new Manawatū Estuary Management Plan 2025 -2035. This is scheduled to be launched at our next six monthly meeting again to be held at the Boating Club at Foxton Beach on 14 March 2025. This meeting will also include plans for a further series of workshops every two months, co-ordinated by HDC’s Sean Hester, to update the HDC’s 2009 Foxton Beach Coastal Reserves Management Plan.

5. Wildlife Foxton Trust

5.1 Wildlife Foxton Trust has recently moved from Main Street Foxton to 207 Seabury Ave, Foxton Beach (Previously the Senior Citizens Club). They have funds for raising more native plants but need a permit from DOC to gather plants, cuttings, or seeds. There are strict procedures that WFT needs to follow to collect these. Since the Muaūpoko Tribal Authority has a permit, the Trust will seek to see if they would to enable the Trust to use that in the meantime.

Author(s)

Brett Russell

Community Board Member

Approved by

Brett Russell

Community Board Member

Te Awahou Foxton Community Board

30 September 2024

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Report: Community Board Member Report - Trevor Chambers

Attachment: Ladys Mile Petition - for discussion

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Report: Community Board Member Report - Trevor Chambers

Attachment: Ladys Mile Petition - for discussion

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Report: Community Board Member Report - Trevor Chambers

Attachment: Ladys Mile Petition - for discussion

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Report: Community Board Member Report - Trevor Chambers

Attachment: Ladys Mile Petition - for discussion

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Report: Community Board Member Report - Trevor Chambers

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Te Awahou Foxton Community Board

30 September 2024

File No.: 24/587

7.1 Foxton Beach Community Centre Lease

1. Purpose

1.1 This report informs Te Awahou Foxton Community Board of a proposed deed of lease for the Foxton Beach Community Centre Incorporated for 9866m², across two titles on Seabury Ave, Foxton, for a 20 year term and seek the Board’s recommendation to Council.

2. Executive Summary

2.1 Foxton Beach Community Centre has operated from Council owned property since 2011. Until this point this has been done without a signed lease.

2.2 In 2022 Council agreed to subdivide a section of Dawick Reserve, extending the Foxton Beach Community Centre footprint to allow for a new three car garage.

2.3 A lease has been negotiated from 1 July 2024 for a term of 20 years. The annual rental of $200 inc.GST has been calculated using the Community Leases Policy criterion.

2.4 The rent will be reviewed in accordance with the Community Leases Policy, on each third anniversary of the Commencement Date during the term of the lease.

3. Recommendation

3.1 That Report 24/587 Foxton Beach Community Centre Lease be received.

3.2 That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act.

3.3 That Te Awahou Foxton Community Board recommends Council enters into a new Deed of Lease with Foxton Beach Community Centre Incorporated for 9866m², across two titles on Seabury Ave, Foxton, for a 20 year term.

4. Background / Previous Council Decisions

4.1 Council and Te Awahou Foxton Community Board have supported the Foxton Beach Community Centre over the years, by providing funding via the Foxton Beach Freeholding account for vehicles and garaging.

4.2 In June 2022 Council supported the partial use of the land on Lot 2 DP 91336 for the Foxton Beach Community Centre for a three car garage, extending the footprint of land being used by the Foxton Beach Community Centre.

4.3 In accordance with Council’s Community Leases Policy, applications for leases in excess of five years will be referred to Council for a resolution.

5. Discussion

5.1 The Community Centre undertakes a number of valued functions within the Foxton Beach community, including:

a) providing transport options for those members of the community who are unable to transport themselves for hospital and medical visits;

b) monthly clinics, including a community nurse at set available hours;

c) drop-in services; and

d) rooms for hire.

5.2 The Centre states “We are a community centre that provides a shuttle service for patients requiring transport to Palmerston North Hospital and all medical appointments within the Foxton, Shannon and Levin area and we pick up and deliver patients back home including Himatangi”.

5.3 Council holds no records of a lease with the Foxton Beach Community Centre, other than a draft, unsigned lease in 2011.

5.4 The Foxton Beach Community Centre would like the assurance a 20-year lease will provide.

5.5 Officers have calculated the lease amount using the Community Leases Policy criterion, which allows for the annual rent to be $200 per annum. There is a rent review every three years as per the Policy.

5.6 The Community Centre Board have impressed upon officers the desire to have as few additional outgoings as possible that are related to the lease and building. Particularly as the centre has not previously had these costs as there has not been a lease.

5.7 While officers have proposed that Council as the landlord is liable for rates, which comes to $2,847.02 per annum, all other outgoings including utilities, pest control, cleaning and maintenance (excluding structural repairs) will be met by the Foxton Beach Community Centre. This is consistent with the Community Leases Policy.

5.8 Council officers have been working closely with the Community Centre over the past 12 months to undertake maintenance of the building, replacing and upgrading signage as has been highlighted as necessary through Council’s asset management planning.

5.9 Additionally, officers are aware of the community good the Foxton Beach Community Centre provides and the financial pressures constantly facing the centre, therefore have worked with board members to negotiate outgoing costs.

5.10 As the proposed lease term is greater than five years, Council approval is required.

6. Options

6.1 That the Board recommends Council grants a lease to Foxton Beach Community Centre, this is the recommended option from officers. It considers the continuous long-term community service the Centre provides the Horowhenua District. Foxton Beach Community Centre are receptive to a shorter term in recognition of the possibility Council’s future use of the land may change over the medium term.

6.2 That the Board recommends Council chooses not to grant a lease to Foxton Beach Community Centre. While this remains an available course of action, it's important to note that this option could lead to operational disruptions for the Centre and wider community.

Cost

6.3 Each party will bear their own costs in respect to the development of the lease and will carry out the costs as outlined in the lease.

Rate Impact

6.4 There will be no rates impacts arising.

Community Wellbeing

6.5 Granting a lease to Foxton Beach Community Centre will assist in Council’s Community Wellbeing priority areas of Connected Community, Health and Wellbeing and Sense of place and belonging.

Consenting Issues

6.6 There are no consents required or consenting issues arising.

LTP Integration

6.7 There is no LTP programme related to the option of proceeding with this new lease. There are no Special Consultative Processes required.

7. Consultation

7.1 No consultation was required to be undertaken.

8. Legal Considerations

8.1 There are no legal requirements or statutory obligations affecting options or proposals.

9. Financial Considerations

9.1 Should Council grant the lease, including the suggested outgoing charges this will see a reduction in operational costs to Council and a slight addition to income each year. The utilities (electricity and water) were $1,388 in the 2023/24 financial year.

10. Iwi Considerations

10.1 There are no iwi considerations.

11. Climate Change Considerations

11.1 There is no Climate Change impact.

12. Environmental Considerations

12.1 There are no Environmental considerations.

13. Health & Safety Considerations

13.1 There is no Health & Safety impact.

14. Other Considerations

14.1 There are no other considerations.

15. Next Steps

15.1 Should the Board recommend a lease to Council, this will be taken to Council for a decision.

16. Supporting Information

Strategic Fit/Strategic Outcome

· Granting of the lease fits with Council’s community outcomes, particularly Strong Communities as the lease delivers the desired outcome of providing infrastructure and services as a foundation for resilient and connected communities.

Decision Making

This decision can be made outside of the LTP.

Consistency with Existing Policy

This report and recommendation is consistent with the Community leases Policy.

Risk Area	Risk Identified	Consequence	Likelihood	Risk Assessment (Low to Extreme)	Managed how
Reputational	There is a risk to reputation should Council not sign a lease agreement, given the community good the centre provides and the support already provided by Council such as endowment funds for the garage and vehicles.	Such a decision would be viewed as contradictory and therefore would negatively impact Council’s reputation.	Low	Low	Risk is outlined, and communication is maintained between Council, community and the Centre.

Confirmation of statutory compliance

In accordance with section 76-79 of the Local Government Act 2002, this report is approved as:

a. containing sufficient information about the options and their advantages and disadvantages, bearing in mind the significance of the decisions; and,

b. is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

17. Attachments

No.	Title	Page
a ⇩	Foxton Beach Community Centre lease draft agreement - 108 Seabury Ave - Sept 2024	26

Author(s)

Lacey Winiata

Parks & Property Manager | Tumu Rawa, Papa Rēhia

Approved by

Brent Harvey

Group Manager - Community Experience & Services | Tumu Rangapū, Wheako Hapori, Ratonga

Te Awahou Foxton Community Board

30 September 2024

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Report: Foxton Beach Community Centre Lease

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Te Awahou Foxton Community Board

30 September 2024

File No.: 24/660

7.2 Draft Foxton and Foxton Beach Community Plan

1. Purpose

1.1 To provide an update to the Te Awahou Foxton Community Board on the progress and current status of the draft Community Plan for the Foxton and Foxton Beach community.

2. Executive Summary

2.1 Officers are working towards the timeline to develop a finalised draft community plan for the Foxton and Foxton Beach community by November 2024.

2.2 Officers provided community planning presentations in November 2023 to gauge the community’s ideas and aspirations as to what aspects they see important to the future of Foxton and Foxton Beach. Attendees were asked a series of questions and worked in groups to offer and discuss their thoughts.

2.3 Responses were collated and common themes were presented back to the community in May 2024 at a Foxton Futures Business Breakfast hosted by The Horowhenua Company Limited, and community workshops facilitated by officers. Additional follow up workshop sessions were held in July and August 2024 for the community to attend. A draft Foxton and Foxton Beach Community Plan has been developed and is currently open to the public to provide their feedback as part of the consultation process.

3. Recommendation

3.1 That Report 24/660 Draft Foxton and Foxton Beach Community Plan be received.

3.2 That this matter or decision is recognised as not significant in terms of S76 of the Local Government Act.

3.3 That the Board note the progress on the Foxton and Foxton Beach Community Plan, and thank officers for involving the Board in its development.

4. Background / Previous Council Decisions

4.1 At a meeting of the Foxton Futures Group held in 2023, it was agreed that a community plan be developed to ascertain the future direction of the Foxton and Foxton Beach community. In November 2023, officers facilitated community planning sessions to obtain community input and perspectives to inform the development of a community plan that captured the vision, outcome, principles, themes and priorities that was of importance to the community. Over 70 people attended across the three sessions in November and comprised a good mix representing different community interests and ages, however only one ‘youth’ was present at these sessions and it was recognised that engagement with Iwi/hapū was also required.

4.2 As it had been identified that targeted engagement with local youth be explored, officers visited Manawatu College and engaged with a leadership group. The group were asked about what they enjoyed about living in Foxton and Foxton Beach, what they feel is missing from the community, and what opportunities could be offered to youth to keep them from relocating elsewhere. Officers also designated one of the July community sessions to secondary school aged youth, however as this was held during the school holidays, it was identified that most students work throughout the holidays so no students attended. There were six primary school aged children that were visiting Te Awahou Nieuwe Stroom at the same time, so officers took the opportunity to ask them what they liked about living in Foxton and Foxton Beach.

4.3 Officers have been working with the Te Tumatakahuki Navigator on Raukawa hapu engagement and are also currently exploring the appropriate channels for further engagement and consultation with Muaūpoko.

4.4 The initial information from the three sessions held in November was collated and common themes taken from the responses to the questions asked were presented back to the community in May 2024, firstly at the Foxton Futures Business Breakfast hosted by The Horowhenua Company Ltd, and two further workshops aimed for the rest of the community that were facilitated by officers.

4.5 Officers facilitated four further community planning workshops on 9 and 16 July 2024. These sessions were held both at Te Awahou Nieuwe Stroom, Foxton, and the Manawatu Marine Boating Club, Foxton Beach. The purpose of the workshops was to explore the common themes identified at previous planning sessions held in May 2024, and create a vision, define outcomes and provide potential solutions and actions to shape into a draft community plan. Aside from Elected Members, there were 45 members of the community that attended across all sessions. Officers also engaged with six primary school aged children who were visiting Te Awahou Nieuwe Stroom during the school holidays, as to their thoughts and aspirations on what makes Foxton and Foxton Beach a great place to live.

4.6 Two additional ‘drop-in’ community sessions were arranged on 6 August 2024 for those unable to attend during July. At these sessions, the first draft “Plan on a Page” was presented back to the community to commence the community engagement process. Officers acknowledge that more work is required with the community to finalise a draft plan. Engagement with key community organisations and groups are continuing for officers to develop the community plan.

4.7 It is envisaged the final draft Foxton and Foxton Beach Community Plan that will be published in November 2024, to be a multi-page document that explores each of the key theme areas in more detail. This will include important social, economic, iwi/hapū, demographic district planning and environmental information specific to the identified themes.

4.8 In addition to the draft ‘Plan on a Page’ that was presented in August, a community feedback form was provided for community members to submit feedback, with officers advising attendees that online channels would also be accessible to the community to provide feedback.

4.9 A copy of the draft Foxton and Foxton Beach ‘Plan on a Page’ and feedback form are attached for reference. The opportunity to provide feedback has also been publicly advertised via Council’s social and media channels.

4.10 The consultation period is open until Friday 25 October 2024.

5. Discussion

The vision statement created for the draft Foxton and Foxton Beach Community Plan is as follows:

‘A community that cares for its river and beach environments, unique rural and beach character, and one another’.

With that in mind, the six priority areas have been identified as follows:

· Protecting and enhancing the natural environment

· Fostering our inclusive and proud community spirit

· Recognising our unique cultures and safeguarding our character and authentic sense of place

· Commercial and tourism activities, provide varied employment opportunities

· Ensuring infrastructure meets community needs

· Enhancing our community organisations, facilities and assets

5.1 To date, officers have received feedback from 25 members of the community at the time of writing this report. Mostly the feedback has been submitted via email or Let’s Kōrero, Council’s online engagement platform and is still being received. Three members of the community provided their feedback at the end of the sessions held in August 2024. Additionally, there is a designated space at Te Awahou Nieuwe Stroom for the community to leave hard copies of their feedback.

5.2 So far, most of the feedback has been positive and supportive of the vision statement and enabling themes of Nature and Environment, Community, Culture and Heritage, Commercial and Tourism, Infrastructure and Transport, and Recreation. The respondents have taken the time to rank the priorities listed under the themes as to how they see is the most important, and there has been a few respondents that have added other information that does not currently feature in the draft community plan.

5.3 The feedback received is being considered to assist with defining the draft community plan. Following the community engagement period closing on 25 October 2024, a final version of the draft community plan will be presented in November 2024 that incorporates the input from the community.

5.4 Two meetings have been scheduled for the initial Foxton Futures Group for 3 October 2024 and 4 November 2024. The purpose of these meetings is to identify the actions and responsibilities in the draft Foxton and Foxton Beach Community Plan, and ascertain the future direction and representation of the Foxton Futures Group.

6. Attachments

No.	Title	Page
a ⇩	DRAFT 2.1 - Foxton and Foxton Beach Community Plan on a Page - August 2024	49
b ⇩	Draft Foxton and Foxton Beach Community Plan - Feedback Form - August 2024	51

Author(s)

Robyn Ryder

Strategic Projects Coordinator | Kaikotuitui Kaupapa Rautaki

Approved by

Susan Philp

Strategic Projects Manager | Kaihautū Hinonga Rautaki

David McCorkindale

Group Manager - Vision & Delivery | Tumu Rangapū, Matawhānui Hapori, Whakarite

Monique Davidson

Chief Executive Officer | Tumuaki

Te Awahou Foxton Community Board

30 September 2024

7.3 Foxton Beach Endowment Fund Update

File No.: 24/671

1. Purpose

1.1 This report provides the Board the most recent Foxton Beach Endowment Fund statement.

2. Recommendation

2.1 That Report 24/671 Foxton Beach Endowment Fund Update be received.

2.2 That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002.

3. Issues for Consideration

3.1 The latest financial statements for the Foxton Beach Endowment Fund are attached.

3.2 Work is continuing to have the name of the Fund updated in Council’s finance system.

4. Discussion

4.1 The value of the fund as at the end of August 2024 is $4.9M. This report doesn’t reflect interest earned for July and August. This will be included in future reports.

Foxton Beach Endowment Fund Update

4.2 On Thursday, 29 August 2024, a visit to Whanganui took place to gather information and gain insights into the structure and learnings of Te Pūwaha, the Whanganui Port revitalisation project. The purpose was to explore potential options for the review process and understand possibilities for collaborative approaches.

Next Steps

4.3 A feedback session will be held to discuss the next steps and share ideas on how the remainder of the review process will proceed, including timelines.

Attachments

No.	Title	Page
a ⇩	Foxton Beach Free Holding Account Financial Results August 2024	57

Confirmation of statutory compliance

In accordance with section 76 of the Local Government Act 2002, this report is approved as:

a. containing sufficient information about the options and their benefits and costs, bearing in mind the significance of the decisions; and,

b. is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

Signatories

Author(s)

Ashley Huria

Business Performance Manager | Tumu Tutukinga Pakihi

Approved by

Jacinta Straker

Group Manager Organisation Performance | Tumu Rangapū, Tutukinga Whakahaere

Monique Davidson

Chief Executive Officer | Tumuaki

Te Awahou Foxton Community Board

30 September 2024

7.4 Te Awahou Foxton Community Board - Actions Monitoring Report August 2024

File No.: 24/672

1. Purpose

1.1 To present to Te Awahou Foxton Community Board the updated monitoring report covering requested actions from previous meetings of the Board.

2. Recommendation

2.1 That Report 24/672 Te Awahou Foxton Community Board - Actions Monitoring Report August 2024 be received.

2.2 That this matter or decision be recognised as not significant in terms of s76 of the Local Government Act 2002.

Attachments

No.	Title	Page
a ⇩	September 2024 - TAFCB Actions Monitoring Report	60

Confirmation of statutory compliance

In accordance with section 76 of the Local Government Act 2002, this report is approved as:

a. containing sufficient information about the options and their benefits and costs, bearing in mind the significance of the decisions; and,

b. is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

Signatories

Author(s)

Alice Petersen

Support Officer - Democracy | Āpiha Tautoko - Manapori

Approved by

Monique Davidson

Chief Executive Officer | Tumuaki

Te Awahou Foxton Community Board

30 September 2024

Exclusion of the Public : Local Government Official Information and Meetings Act 1987

The following motion is submitted for consideration:

That the public be excluded from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Council Owned Property on Fabrin Street and Nash Parade

Reason:	The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
Interests:	s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.
Grounds:	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
Plain English Reason:	To further negotiations with the Boys Brigade in respect to the property..