Agenda of Community Wellbeing Committee - Wednesday, 6 November 2024

Notice is hereby given that an ordinary meeting of the Horowhenua District Community Wellbeing Committee will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday 6 November 2024

9:30 am

Council Chambers
126-148 Oxford St
Levin

Community Wellbeing Committee

OPEN AGENDA

MEMBERSHIP

Mayor	His Worship The Mayor Bernie Wanden
Councillors	Cr Nina Hori Te Pa	Cr Clint Grimstone
	Di Rump	Mandy Fryer
	Renee Regal	Patrick Rennell
	Jacqui Moynihan	Sam Fergusson
	Joanne Parker	Brianna Tekii
	Dr Betty-Lou Iwikau	Angela Rainham
	Grant Congdon	Sose Annandale
	Amarjit Maxwell	Mike Fletcher
	Reihana Adlam	Kylie Turuwhenua-Tapsell
	Neville Heihei	Sheryll Hoera
	Patricia Jacobs	Maggie Ryan
	Paul McMillan	Jill Topia
	Maria McKenzie	Yumiko Olliver
	Beth Purcell	Scott Harvey

Contact Telephone: 06 366 0999

Postal Address: Private Bag 4002, Levin 5540

Email: enquiries@horowhenua.govt.nz

Website: www.horowhenua.govt.nz

Full Agendas are available on Council’s website

www.horowhenua.govt.nz

Full Agendas are also available to be collected from:

Horowhenua District Council Service Centre, 126 Oxford Street, Levin

Community Wellbeing Committee

06 November 2024

ITEM TABLE OF CONTENTS PAGE

KARAKIA TIMATANGA

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora!

Cease the winds from the west

Cease the winds from the south

Let the breeze blow over the land

Let the breeze blow over the ocean

Let the red-tipped dawn come with a sharpened air.

A touch of frost, a promise of a glorious day.

PROCEDURAL

1 Apologies 5

2 Late Items 5

3 Declarations of Interest 5

4 Confirmation of Minutes 5

REPORTS

5 Presentations

6.1 Hato Hone St John 5

6 Reports for Noting

7.1 Community Wellbeing Network Report 6

7.2 Community Wellbeing Dashboard Report 6

7.3 Community Wellbeing Strategy Monitoring Report 6

7.4 Emergency Management - Response Form Update 6

7 Proceedings of Committees

KARAKIA WHAKAMUTUNGA

Kia whakairia te tapu

Kia wātea ai te ara

Kia turuki whakataha ai, kia turuki whakataha ai

Haumi e, hui e, taiki e!

Restrictions are moved aside

so the pathway is clear

To return to everyday activities

Draw together, affirm!

Community Wellbeing Committee

06 November 2024

File No.: 24/771

7.1 Community Wellbeing Network Report

Author(s)

Laura Fisher

Community Development Coordinator | Kaikotuitui Tautāwhi Hapori

Approved by	Julia Atkins Community Development Team Lead \| Kaihautū Tautāwhi Hapori
	Mark Hammond Community Facilities and Services Manager \| Tumu Hanga Tukuora Hapori, Ratonga Hapori
	Brent Harvey Group Manager - Community Experience & Services \| Tumu Rangapū, Wheako Hapori, Ratonga
	Monique Davidson Chief Executive Officer \| Tumuaki

Purpose | TE PŪTAKE

1.1 This report provides an update and overview of the activities and actions undertaken by the current Wellbeing Network Committees.

This matter relates to Community Connections and Better Wellbeing.

Activate the key priorities within the Community Wellbeing Strategy.

RECOMMENDATION NGĀ | TAUNAKITANGA

A. That Report 24/771 Community Wellbeing Network Report – November 2024 be received and noted.

bACKGROUND | hE KŌRERO TŪĀPAPA

Our Committees:

Horowhenua Youth Services Network

1.2 Horowhenua Youth Services Network met once since the last Community Wellbeing Committee Report.

1.3 From their meeting held on 29 August 2024 the following updates were provided:

· Ethan Pollock, Sport Manawatū presented to the Network. Adapt Horowhenua has been established which is a collaboration between Sport Horowhenua and Uniting Communities. This is for tamariki and rangatahi whaikaha (youth with physical disabilities) in the Horowhenua district. Anticipated launch in Term 4, 2024.

· Mau Rākau - Muaūpoko Tribal Authority and Horowhenua District Council are collaborating to bring mau rākau sessions back for rangatahi in Horowhenua.

· An update was provided for the Teen Talks initiative, including potential speakers like Stan Walker ($20,000) and David Letele ($6,000), both of whom exceed the current budget. Seeking input from rangatahi on preferred speakers. Discussed the idea of hosting a festival with multiple stages to offer diverse content.

· Youth Voice - 13 representatives from three colleges, Horowhenua Learning Centre, and those on correspondence. Ages 13-21, representing a wide range of rangatahi. Attended the Festival of the Future expo and have upcoming involvement at the Future Pathways Careers Expo on 22 October 2024.

Horowhenua Older Person’s Network

1.4 The Older Person’s Network has met twice since the last Community Wellbeing Committee Report.

1.5 From their meeting held on 5 September 2024 the following updates were provided:

· Ted Melton from Horowhenua Community Camera Trust (HCCT), presented to the network. Ted discussed the expansion and maintenance of the camera network across various locations, emphasising the positive impact on community safety. The Trust operates 40 cameras in Levin, with plans for more in the coming months.

· A de-escalation course was held for community members following concerns about safety on the streets. The course covered how to de-escalate aggressive or abusive confrontations to manage personal safety. Nine people attended, and the course has already positively impacted the library environment.

· Preparations for the Age on the Go Expo taking place on 11 October 2024 which showcases services and activities available to older persons in the community.

1.6 From their meeting held on 17 October 2024 the following updates were provided:

· Presentation by Ross Branigan – Civil Defence Emergency Management (CDEM) Ross invited organisations to participate in Civil Defence training to better understand emergency protocols. New Zealand has the National “ShakeOut” event on 24 October 2024 at 9:30 am, encouraging participation to build resilience and preparedness.

· Discussed resources such as the "Get Ready" website and Council’s “What Happens, Happens” booklet to help the community prepare for emergencies.

· Age on the Go Expo held on 11 October 2024. A beautiful sunny day ensured a well-attended community event. 57 stallholders were present, with five presentations from various community groups held in the conference room. HLC supported the day with catering students running the on-site café and security staff helping manage the carpark and pack-in.

· Emergency Housing: Only two people in emergency housing currently, with 170 on the housing register. Kāinga Ora is building 22 new homes and retrofitting 60 existing houses in Horowhenua.

Horowhenua Access and Inclusion Network

1.7 The Access and Inclusion Network has met once since the last Community Wellbeing Network Report.

1.8 From their meeting held on 8 October 2024 the following updates were provided:

· A working group is planning the International Day of Persons with Disabilities on 3 December 2024. This will be held at Levin Uniting Communities Church. Plans to expand on activities from last year, to include musical aspects and to promote the event on social media.

· Neurodiversity Support: The network is exploring potential training or events to raise awareness around neurodiversity. There is a growing impact of ADHD and a lack of resources available. Currently looking into an educational event with a panel of experts about the process for getting an ADHA diagnosis.

· Currently 16 participants have the Companion Card, with further promotion ongoing. Collaboration in progress with Palmerston North, Manawatū, and Kāpiti councils to extend the companion card across regions.

Education Horowhenua Network

The Education Horowhenua Network met once since the last Community Wellbeing Committee Report.

1.9 From their meeting held on 29 August 2024 the following updates were provided:

· Te Tomokanga is a primary school-based initiative to support students' return to school using Te Whare Tapa Whā as a framework, emphasising holistic well-being. The next stage is to create a steering group. An Expression of Interest letter will be circulated to identify additional participants for the group.

· The Ministry of Education shared that budgets are very tight with the priorities being laser focussed. They acknowledged that the group already includes multiple agencies but suggested adding a representative from the Health sector. They also recommended that the group prioritise the needs of Māori and Pasifika communities.

· Discussion about anxiety and wellbeing and the effects this has on rangatahi. There are frustrated parents who can’t get their children to go to school and attendance numbers are dropping. The Network discussed current options that exist to manage this. There has also been an increase of students attending school by correspondence.

Confirmation of statutory compliance

In accordance with sections 76 – 79 of the Local Government Act 2002, this report is approved as:

a. containing sufficient information about the options and their advantages and disadvantages, bearing in mind the significance of the decisions; and,

b. is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

Attachments | NGĀ TĀPIRINGA KŌRERO

There are no appendices for this report

Community Wellbeing Committee

06 November 2024

File No.: 24/770

7.2 Community Wellbeing Dashboard Report

Author(s)

Emma Gowan

Community Development Adviser | Kaitohutohu Tautāwhi Hapori

Approved by	Julia Atkins Community Development Team Lead \| Kaihautū Tautāwhi Hapori
	Mark Hammond Community Facilities and Services Manager \| Tumu Hanga Tukuora Hapori, Ratonga Hapori
	Brent Harvey Group Manager - Community Experience & Services \| Tumu Rangapū, Wheako Hapori, Ratonga
	Monique Davidson Chief Executive Officer \| Tumuaki

Purpose | TE PŪTAKE

1. The purpose of the Community Wellbeing Dashboard Report is to provide the Committee with a draft visual dashboard presenting data, analysis and assist in the tracking of the Community Wellbeing Strategy priority areas.

This matter relates to Community Connections and Better Wellbeing.

Activate the key priorities within the Community Wellbeing Strategy.

RECOMMENDATION | NGĀ TAUNAKITANGA

A. That Report 24/770 Community Wellbeing Dashboard Report be received and noted.

bACKGROUND | hE KŌRERO TŪĀPAPA

2. For the purposes of this report, the intention of the Community Wellbeing Dashboard Report is to:

· At a high level, from a community wellbeing perspective, get a sense of what the community is currently experiencing.

· Enable the Committee to actively monitor any trends that may require the Committee to pivot, realign its focus, enable action and influence change.

· Provide an opportunity for the Committee to identify future priority discussions and presentations that the Committee may wish to hear and see to allow for further action and work programming.

DISCUSSION | HE MATAPAKINGA

3. The Community Wellbeing Dashboard (the dashboard) is split into six areas of focus for each Committee meeting and quarter. Each area has a link to the Community Wellbeing Strategy the priorities identified in the Strategy.

4. Housing

· Housing Register - The data displayed on the dashboard highlights the number of applicants on the Housing Register as at 30 June 2024. The Housing Register contains 174 applicants not currently in public housing who have been assessed as eligible and who are ready to be matched to a suitable property. Since March 2024, compared to June 2024 this is an increase of six applicants.

· Emergency Housing Special Needs Grants - The dashboard provides a breakdown of the number of households in Emergency Housing at the end of September 2024. This grant is available to people who cannot remain in their usual place of residence, if any, and do not have access to other accommodation which is adequate for them or their family's needs. As at September 2024 numbers remain the same as June 2024 at 57 grants, but the total amount granted is down by $9,564. Compared to September 2023, numbers are down by six grants, with a $36,898 decrease in total grants.

· The average house value in the Horowhenua district was $565,359 in March 2024, which was lower than the New Zealand median of $933,612.

· House value growth in the Horowhenua district increased by 1.2% for the year to March 2024. Growth was lower than in New Zealand (2.5%).

5. Income, Social Welfare and Beneficiary Support

· Nationally, as of September 2024, 391,224 people were receiving a main benefit, an increase of 29,130 (8%) from September 2023 and up by 10,335 from June 2024. At a local level at the end of September 2024, 4,257 people were receiving a main benefit, which is up by 243 from September 2023 and 111 from June 2024.

· Sole Parent Support: Between September 2023 and September 2024, the proportion of the working-age population receiving Sole Parent Support remained stable or slightly increased, with Central New Zealand (including Horowhenua district) seeing the largest rise (0.2%).

· The average household income in the Horowhenua district was $100,869 in 2024, which was lower than the New Zealand average of $132,538.

· Household income growth in the Horowhenua district was 5.9% for the year, reported in March 2024. Growth was greater than in New Zealand (5.7%).

· Per capita income in the Horowhenua district was $42,944 in 2024, which was lower than the New Zealand average of $50,854.

· Per capita income growth in the Horowhenua district was 8.4% for the year to March 2024. Growth was greater than in the rest of New Zealand (7.8%).

6. Education / Youth Employment

· The Government's recently introduced target is for 80% of students to attend more than 90% of each term.

· Term 1, 2024 data shows attendance at 61.7% across the whole of Aotearoa.

· As part of the Government’s attendance action plan that was announced in April 2024, cabinet agreed to mandatory daily reporting from Term 1, 2025 and therefore we are yet to receive that mandatory reporting data.

· According to data from Ministry of Education (via educationcounts.govt.nz) Horowhenua student attendance is below the government’s baseline data and current Term 1, 2024 data at 52.7%. The baseline data for term 2 is still unavailable.

· Nationally, short-term illness and medical absences, including COVID-19 and seasonal illnesses, remain the main drivers of non-attendance.

7. Health and Wellbeing

· Local Immunisation Levels: Immunisation rates are 79.5% for 12-month-old children, but lower at 58.7% for 6-month-olds.

· Steering groups meet regularly to develop strategies to boost coverage and Te Whatu Ora is creating resources to enhance understanding of its importance for health care providers, parents, whānau and care givers.

· The Horowhenua Health and Wellbeing Hub is set to open in late 2025 in Durham Street will provide additional healthcare needs for the district in addition to current providers.

8. Growth and Population

· The 2023 Census data, released in early October, reports Horowhenua district's population at 36,693, making it the 10th fastest-growing district in New Zealand. This reflects a 10.3% increase since 2018 and a 21.9% rise since 2013.

· Most ethnicities in the district have grown, increasing community vibrancy, noting that the European population has slightly decreased from 81% in 2018 to 79.3% in 2023.

· Growth in the Middle Eastern/Latin American/African demographic is linked to refugee resettlement. Since June 2022, Horowhenua has welcomed 129 Colombian and Venezuelan refugees, with 80 more expected in 2024/2025. All refugees are supported by the Red Cross in their first 12 months.

9. Community Safety

· The dashboard shows a decrease in robbery and burglary, improving overall community safety, but all other crime types have increased.

· The dashboard does not capture issues such as disorderly behaviour, family harm and crashes, which are more prevalent in Horowhenua but are not reflected in the data.

· The Police’s Prevention/Community Workgroup has focused on making the CBD safer, leading to increased reporting and better safety despite higher crime statistics.

· Work will begin in the new year to establish the first bi-annual community safety forum with the Mayor and Council as per an action in the Community Wellbeing Strategy.

Confirmation of statutory compliance

In accordance with sections 76 – 79 of the Local Government Act 2002, this report is approved as:

a. containing sufficient information about the options and their advantages and disadvantages, bearing in mind the significance of the decisions; and,

b. is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

Attachments | NGĀ TĀPIRINGA KŌRERO

No.	Title	Page
a ⇩	Community Wellbeing Dashboard - November 2024	6

Community Wellbeing Committee

06 November 2024

File No.: 24/801

7.3 Community Wellbeing Strategy Monitoring Report

Author(s)

Emma Gowan

Community Development Adviser | Kaitohutohu Tautāwhi Hapori

Approved by	Julia Atkins Community Development Team Lead \| Kaihautū Tautāwhi Hapori
	Mark Hammond Community Facilities and Services Manager \| Tumu Hanga Tukuora Hapori, Ratonga Hapori
	Brent Harvey Group Manager - Community Experience & Services \| Tumu Rangapū, Wheako Hapori, Ratonga
	Monique Davidson Chief Executive Officer \| Tumuaki

Purpose | TE PŪTAKE

1. The purpose of the Community Wellbeing Strategy Monitoring Report is to highlight progress made against the Community Wellbeing Strategy (the Strategy) and Action Plan. The report also presents an opportunity for the Committee to discuss and raise any concerns or need to reprioritise the focus of the work programme of the Committee.

This matter relates to Community Connections and Better Wellbeing.

Activate the key priorities within the Community Wellbeing Strategy.

RECOMMENDATION | NGĀ TAUNAKITANGA

A. That Report 24/801 Community Wellbeing Strategy Monitoring Report be received and noted.

bACKGROUND | hE KŌRERO TŪĀPAPA

2. The purpose of the Community Wellbeing Strategy Monitoring report is to:

· Highlight the progress made on the Community Wellbeing Strategy Action Plan. Alternatively, identify any areas of concern or reductions in progress on the Action Plan.

· Keep both the Council and the Committee accountable for the role that they play in community wellbeing.

· Highlight work happening across all of Council business that is contributing to the success of the Strategy and overall community wellbeing.

· Identify community-led initiatives that are also contributing to the delivery of the Action Plan.

DISCUSSION | HE MATAPAKINGA

Community Wellbeing Strategy Action Plan Progress

3. The way in which the monitoring report has been designed is two-fold.

4. The first part, highlights the current actions that are underway and provides further details on where they fit into the Strategy, timeframe, funding, who’s taking the lead and current status.

5. For the purpose of this report and for the benefits of the members of the Committee, at each meeting where an item is flagged as ‘completed’, we will report on that and then, any future meetings those items will be removed from the report as they have been completed and placed back into the work plan if required.

6. The second part is the work programme that has laid out different actions and work streams for the next three years. Noting that when necessary, this can change.

7. The following progress has been made against the Community Wellbeing Strategy Action Plan:

7.1. The 2024 Matariki Programme has been completed for 2024, with 19 events taking place for the Horowhenua community. Impressive numbers were recorded across the many events, including:

· Te Ahurei o Horowhenua Kapahaka Festival – Which included performances by 16 kapa haka groups made up of kindergartens, primary schools, kura, intermediate, college groups, organisations and community groups – more than 550 performers performed throughout the day.

· Te Putanga mai o Matariki - Muaūpoko karakia was held on the Wednesday morning. Breakfast was provided after the event with everyone being invited in with waiata – 80 in attendance.

· Matariki ki Ōtauru – The Shannon community came out to enjoy the kapa haka, bouncy castles, musical entertainment, free hāngī and many other kai options. It was estimated that 2000 people attended.

· Puna Kaukau – Approx 65 people braved the early morning cold to come along for a dip in the river. Hot drinks and kai were enjoyed after while people took the opportunity to keep warm by the braziers.

· Other events included, Kapa Haka & Community Kai – 800 people in attendance, Matariki lunchtime Konohete – 100 spectators and Taitoko Night Market – 2000 in attendance.

7.2. The non-contestable portion of the Urupā fund was notified to the district’s 12 Marae mid-October. A further contestable funding pool will open in February 2025 in round 2 of the Community Grants and Funding programme.

7.3. Horowhenua is gearing up for a series of vibrant events and activities for all age groups and cultural backgrounds between now and Christmas, including:

o Multicultural Sports Day, 2 November 2024.

o Diwali Festival, 23 November 2024.

o Multicultural Festival, 30 November 2024.

o Christmas Parade, 7 December 2024.

7.4. Since the last meeting, five community capacity-building courses have been held in de-escalation and first aid, with 56 community members being upskilled.

7.5. The Community Development and Communications team is in the process of developing a centralised directory of services and activities.

7.6. The funding application for the community bus has been put on hold due to the Butterfly Pathway Project taking priority. The community bus has now been deferred to year two.

7.7. The first Community Wellbeing Dashboard will be presented to the Community Wellbeing Committee meeting on November 6, 2024. Please share your feedback for improvements, so we can make our next meeting even more impactful. Together, let's shape a healthier, happier community!

7.8. The Community Wellbeing section on the HDC website has been completed and now includes a list of support services for those in need, as well as information on how the community can support their own health and wellbeing. This includes joining local groups or volunteering, enjoying the district’s many green spaces, and connecting at our community centres and libraries.

7.9. Since May 2024, we’ve issued twenty companion cards—an impressive increase of 12 since our last meeting! This growth reflects our commitment to supporting individuals in our community, ensuring they have the assistance they need to thrive.

7.10. The Annual Age on the Go Expo was a success, connecting our older residents with 57 community organisations, groups, and business that can support their health and wellbeing. It is the event of the year for our older residents and it is heart-warming to see so many of them come together to connect, learn and engage with the community.

7.11. An internal meeting took place 17 October regarding community members who were displaced or homeless. A central register is being established to monitor the number of people affected with a view to connect with agencies and community to implement solutions.

7.12. The Local Welfare Group consisting of agency reps and community groups met on 1 August and again on 14 October, 2024, and continues to receive education and prepare the district for potential emergencies. Training for the wider community will take place during Q4 2025.

7.13. Housing - The current focus is around fully understanding the impact of the changes made to the Kainga Ora model through central government initiatives, and how HDC can then pivot to the new direction for social and affordable housing development, which will be led by the CHPs (Community Housing Providers). The focus remains on enabling and influencing positive outcomes for the community in the affordable housing space.

7.14. The Parks and Property Team organised a conservation week planting event at Kowhai Park, followed by morning tea for park users. The team planted 10 new kowhai plants and tidied up the park by collecting rubbish.

7.15. Council has supported six community-led planting and clean up days. This includes coastal foredune planting at Foxton Beach, where 30 people attended planting more than 3,000 spinifex and pingao plants. The planting continues to build resilience for the Foxton Beach residents, and their ability to live by the coast. Green by Nature provided a BBQ at the end of the planting. The Hōkio Beach Clean-Up was held on 5 October, and Waikawa Beach community held a planting day at the end of September. HDC has provided advice, tools and resources to support their community in their aspirations to build up their environment and provide resilience.

Highlights contributing to the Action Plan

8. The following highlights from across all of HDC business units have also contributed to overall community wellbeing in the last three months:

8.1. We successfully wrapped up round 1 of grants and funding, distributing $153,000 to 67 community organisations and groups to support and sustain their incredible work.

8.2. In response to the recent threat of lead contamination in the water supply, HDC staff from across the organisation sprang into action to provide vital welfare support to Tokomaru residents. Our dedicated team delivered bottled water, facilitated public meetings, and ensured that up-to-date information was readily available. Throughout this challenging time, we prioritised the wellbeing of our residents, demonstrating our commitment to keeping the community safe and informed.

8.3. Reo cafe’s were held at Shannon Library, Te Awahou Nieuwe Stroom and Te Takeretanga o Kura-hau-pō during Wiki o te Reo Māori, providing an opportunity for community members to connect with each other. There was great feedback requesting more of these events, not just during Wiki o te Reo Māori.

8.4. The Solid Waste Team delivered a presentation to Waiopehu College, educating students about eco-friendly period products. Over seventy students attended. A further presentation on food waste minimisation was also held in Foxton.

8.5. HDC’s three libraries came alive during the school break, delivering an exciting and action-packed holiday program for our youngest community members. These programs not only provided fun and engaging activities but also play a vital role in fostering a sense of belonging from an early age.

8.6. The Butterfly Pathway community initiative has gained momentum. When completed, the Butterfly Pathway will provide a place where whānau can remember their babies and children who have passed away.

8.7. After receiving feedback from our Libraries Team attendance at the Cognitive Stimulation Therapy webinar, the Team has moved the Dementia Friendly collection downstairs from the mezzanine to better meet the needs of our neurodegenerative community. The new location offers clearer navigation, reduces anxiety caused by noise and confined spaces, and eliminates the disorienting experience of using the lift. It’s also closer to the service desk, allowing staff to provide better support, and near the disabled toilet, making it more accessible for caregivers and those they assist. This change reflects our commitment to creating a more welcoming and accessible environment and continuously looking to improve the way in which we deliver our services to the whole community.

8.8. A significant amount of work has gone into the Climate Action Plan over the last month, with teams across the organisation providing valuable reviews, with a final version now ready for review by the Executive Leadership Team and Council.

Confirmation of statutory compliance

In accordance with sections 76 – 79 of the Local Government Act 2002, this report is approved as:

a. containing sufficient information about the options and their advantages and disadvantages, bearing in mind the significance of the decisions; and,

b. is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

Attachments | NGĀ TĀPIRINGA KŌRERO

No.	Title	Page
a ⇩	Community Wellbeing Strategy Monitoring Report - November 2024	6

Community Wellbeing Committee

06 November 2024

File No.: 24/802

7.4 Emergency Management - Response Form Update

Author(s)

Julia Atkins

Community Development Team Lead | Kaihautū Tautāwhi Hapori

Approved by

Mark Hammond

Community Facilities and Services Manager | Tumu Hanga Tukuora Hapori, Ratonga Hapori

Brent Harvey

Group Manager - Community Experience & Services | Tumu Rangapū, Wheako Hapori, Ratonga

Monique Davidson

Chief Executive Officer | Tumuaki

Purpose | TE PŪTAKE

1. The report provides an update to information requested at our last hui in order to prepare ourselves as a community to respond to emergencies in the district.

This matter relates to Community Preparedness

Emergency management planning and preparation.

RECOMMENDATION NGĀ | TAUNAKITANGA

A. That Report 24/802 Emergency Management - Response Form Update be received and noted.

bACKGROUND | hE KŌRERO TŪĀPAPA

2. At our last Community Wellbeing Committee hui we heard from Ross Brannigan, Emergency Management Adviser who talked about our roles and responsibilities in Civil Defence Emergency Management.

3. As is mandated for local government and government agencies, we work together with the community to respond to emergency events that take place in our rohe.

4. One way of helping to build relationships and connections to prepare us for times of crisis, is to share information of agency and hapū representatives, their roles, and how they can respond in an emergency.

5. Following the hui, Council Officers sent out an Emergency Response Form for Committee members to fill out and return to Council. Council Officers were to share the information with Committee members so we have the correct contact details for members in times of emergency.

6. Council is working with other groups such as the Local Welfare Group who are involved in emergency management response and seeking the same information. Therefore, if your agency is already represented in these groups, you do not need to supply the information again.

DISCUSSION | HE MATAPAKINGA

7. We have only had two responses from members, with at least 20 outstanding.

8. In order to progress this, we ask that members complete the form attached and Council Officers will collate the information and present it to members at the next hui in 2025.

Confirmation of statutory compliance

In accordance with sections 76 – 79 of the Local Government Act 2002, this report is approved as:

a. containing sufficient information about the options and their advantages and disadvantages, bearing in mind the significance of the decisions; and,

b. is based on adequate knowledge about, and adequate consideration of, the views and preferences of affected and interested parties bearing in mind the significance of the decision.

Attachments | NGĀ TĀPIRINGA KŌRERO

No.	Title	Page
a ⇩	D24 145045 Emergency Response Form - CDEM for CWC	6