Notice is hereby given that an ordinary meeting of the Te Awahou Foxton Community Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday 5 May
2025
6:00 pm
Te Awahou Nieuwe
Stroom
92 Main Street
Foxton
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Te Awahou Foxton Community Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Mr John Girling
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Deputy Chairperson
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Mr Trevor Chambers
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Members
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Mrs Nola Fox
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Mr Brett Russell
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Mr David Roache
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Deputy Mayor David Allan
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Te Awahou Foxton Community Board
05 May 2025
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ITEM TABLE OF CONTENTS PAGE
KARAKIA TIMATANGA
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Whakataka te hau
ki te uru
Whakataka te hau
ki te tonga
Kia
mākinakina ki uta
Kia
mātaratara ki tai
E hī ake
ana te atakura
He tio, he huka,
he hau hū
Tīhei mauri
ora!
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Cease the winds
from the west
Cease the winds
from the south
Let the breeze
blow over the land
Let the breeze
blow over the ocean
Let the
red-tipped dawn come with a sharpened air.
A touch of
frost, a promise of a glorious day.
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PROCEDURAL
1 Apologies 5
2 Public
Participation 5
3 Late Items 5
4 Declarations
of Interest 5
5 Confirmation
of Minutes 5
REPORTS
6 Elected
Members Reports
6.1 Chairperson Report - April
2025 7
7 Reports
7.1 Update on the Bird Viewing
Platform Project at Foxton Beach 9
7.2 Update on Te Awahou Foxton
Community Board Priorities 13
7.3 Foxton Beach Endowment
Fund Update 17
7.4 Te Awahou Foxton Community
Board - Actions Monitoring Report - April 2025 21
KARAKIA WHAKAMUTUNGA
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Kia whakairia te
tapu
Kia wātea
ai te ara
Kia turuki
whakataha ai, kia turuki whakataha ai
Haumi e, hui e,
taiki e!
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Restrictions are
moved aside
so the
pathway is clear
To return
to everyday activities
Draw together,
affirm!
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1 Apologies
2 Public Participation
Notification to
speak is required by 12 noon on the day before the meeting. Further information
is available on www.horowhenua.govt.nz or by phoning 06 366 0999.
3 Late Items
To consider, and if thought fit, to pass a resolution to permit the
Council to consider any further items which do not appear on the Agenda of this
meeting and/or the meeting to be held with the public excluded.
Such resolution is required to be made pursuant to Section 46A(7) of
the Local Government Official Information and Meetings Act 1987, and the
Chairperson must advise:
(i) The reason why the
item was not on the Agenda, and
(ii) The reason why the
discussion of this item cannot be delayed until a subsequent meeting.
4 Declaration of interest
Members are
reminded of their obligation to declare any conflicts of interest in writing
they might have in respect of the items on this Agenda.
5 Confirmation
of Minutes
5.1 Meeting minutes Te Awahou Foxton Community
Board, 10 March 2025
Recommendations
That the
meeting minutes of Te Awahou Foxton Community Board, 10
March 2025 e accepted as
a true and correct record.
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Te Awahou Foxton Community Board
05 May 2025
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File No.:
25/229
6.1 Chairperson
Report - April 2025
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Author(s)
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John Girling
Chair, Te Awahou
Foxton Community Board | Heamana
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Approved by
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John Girling
Chair, Te Awahou
Foxton Community Board | Heamana
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Purpose | TE PŪTAKE
1. To
receive the Chairperson’s report highlighting matters of interest to Te
Awahou Foxton Community Board.
NGĀ TAUNAKITANGA | RECOMMENDATION
A. That Report 25/229 Chairperson Report - April 2025 be received
and noted.
MATTERS OF INTEREST |
NGĀ
TAKE HIRAHIRA
TE AWAHOU FOXTON CLIMATE
RESILIENCE PROJECT GOVERNANCE GROUP
Kings Canal Sheet Piling
Installation
2. It
was great to have so many of you join the recent sheet piling walkover —
the turnout and conversations were really encouraging. Since our visit to the
site, sheet piling has continued to progress. They are currently working from
Coley Street and have taken steps to reinforce the opposite bank to support
digger capacity. The project remains on track to deliver the works before the
end of June.
3. Throughout
the project, we’ve had positive engagement with landowners. From Cook
Street through to Avenue Road, a number have noted their appreciation for the
way things are being handled — which has been encouraging to hear.
4. Purcell
St. erosion protection at Purcell Street will get underway shortly, led by
Caldows
5. The
Raven Eye flow meter has now been approved and procured as have the flood protection
pumps.
FOXTON FUTURES:
6. Foxton
Futures Group Workshop to be held at the Manawatu Marine Boating Club, Foxton
Beach on Tuesday 6 May, 5.30pm-7pm. The Objective is to
establish the Foxton Futures Group, align roles, expectations and preferences, and
set a foundation for collaborative community planning.
LOCAL WATER DONE WELL SERVICE.
7. TAFCB
had a workshop to discuss any possible submission to HDC. A submission was made
and the Chair will speak to it on Wed. 30th April on the
following points
1. There will be a
reduction in local input into decision making on the make up of the
Board/Governance and how it’s going to be established in unclear. Sitting
at the mouth of the Manawatu River, the voice of the people of Foxton and the
Beach needs to be involved and clearly heard in decision making.
2. Despite the expectation
of potential lower costs, we are concerned about fixed income residents should
the planned savings not eventuate.
3. The
community, including the Board, must be involved in the development of the
letter of intent, including how to ensure the letter of intent is complied with
and what mechanisms the Council's and community have in terms of redress if the
letter of intent is not complied with.
4. Local
solutions, such as discharging to land as opposed to discharge to water, need
to be protected and allowable. Whilst discharge to land may not be required (as
stated in Morrison Low report p.36, para 2 of the Assumptions), it should be an
option available, along with other locally improved treatment and discharge
options. Ensuring local knowledge is incorporated in developing solutions.
5. Harmonize
costs earlier rather later - from year 3.
6. We
express concern about the high costs of the governance and the executive team;
letter of intent should ensure tight financial controls. The costs for setting
up the Water Service Organisation need to be scrutinised and significantly
decreased.
7. There
is a lack of clarity on how the split of development contributions will be
managed going forward, If the WSO decides there needs to be significant
increases in Development Contributions, how is this managed through the rate
setting process and Long Term Plan? Will development contributions be applied
equitably across the WSO area?
8. We
appreciate resource consents will need to be issued, but have concerns on how
these will be consulted on and policed, if granted. What obligation is the re
on the WSO to publicly consult on resource consent applications?
ANZAC DAY
8. The
Dawn Parade and the Civic Service were well attended by numbers greater than
last year. 21st Supply Company NZ Army were in attendance. Out local
MP Tim Costly addressed the Dawn Parade and Major Jeremy Borgman, OC 21st
Supply Company and the Chair of TAFCB addressed the Civic Service. Our
Town Crier, Lyall Benton, delivered an International message celebrating the 80th
Anniversary of VE Day, the 8th May 1945. Foxton was the first in the
world to receive this proclamation.
9. Subsequent
conversations with 21st Supply company explored closer cooperation
and the possibility of sporting events between Foxton and the 21st
Supply Company.
DUTCH BIG DAY OUT
10. Was
celebrated on Saturday 26th and attended by the Dutch Deputy
Ambassador and her family as well as our Mayor and CE., the Deputy Mayor, and
CR Justin Tamihana, the Chair of TAFCB and Board Member Nola Fox.
Attachments | NGĀ
TĀPIRINGA KŌRERO
There are no appendices for
this report
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Te Awahou Foxton Community Board
05 May 2025
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File No.:
25/230
7.1 Update
on the Bird Viewing Platform Project at Foxton Beach
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Author(s)
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Sean Hester
Parks &
Property Lead | Kaihautū Kaupapa Papa Rēhia, Rawa
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Approved by
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Brent Harvey
Group Manager -
Community Experience & Services | Tumu Rangapū, Wheako Hapori,
Ratonga
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Monique Davidson
Chief Executive
Officer | Tumuaki
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Purpose | TE PŪTAKE
1. The
Manawatu Estuary Trust (MET) have for a number of years been planning for a new
bird viewing platform overlooking the Manawatu Estuary, which is an
internationally accredited RAMSAR site, a wetland area of international
standing.
RECOMMENDATION | NGĀTAUNAKITANGA
A. That Report 25/230 Update on the Bird Viewing Platform Project at
Foxton Beach be received and noted.
bACKGROUND | hE
KŌRERO TŪĀPAPA
2. Although
their initial intent was to upgrade the existing bird viewing platform which is
at the end of Dawick Street, they were not able to demonstrate enough public
support to change this existing structure (by way of an extension to the
platform and the addition of a roof), and HDC therefore did not grant approval
from a landowner perspective.
3. This
meant that MET switched their focus into looking at other potential sites
bordering the Estuary. Where they have settled on is on land which is owned by
the Department of Conservation (DOC), being land title: Part Section 268 TN
OF Foxton (see Attachment One, with aerial plan of proposed bird viewing
platform). This land is subject to a Management Agreement between the
Department of Conservation and Horowhenua District Council (HDC), for HDC to do
basic maintenance on the site, including mowing and edging. All management
decision-making on this land that goes beyond minor maintenance sits with
DOC.
4. MET
has progressed the Bird Viewing Platform project to the following point:
· MET have gained
consent from HRC;
· MET have consulted
on the proposal with iwi and adjacent landowners;
· All approvals from
DOC have been received for the project, subject to HDC confirming long term
management responsibilities for the asset.
5. In
this context, the decision to allow MET to build a bird viewing platform on
this land was one for DOC to make, and subject to certain conditions that MET
have worked through, this has largely been approved.
6. The
one key matter to resolve before DOC give their final land owner approval for
this project, is the concern that DOC have about:
a) the long-term
maintenance of this asset;
b) as well as its
replacement at the end of its useful life.
7. The
Manawatu Estuary Trust is a well-respected and effective ecological group that
has provided, and continues to provide, valuable advocacy and energy with
regards both the Estuary, and the wider Foxton Beach environment. However,
despite this, MET is not in a position to maintain this asset into the future,
nor be realistically placed to fund and organise its replacement at the end of
its lifecycle. This is from both a resource and a skill-set perspective.
8. On
that basis, this report is to outline HDC’s decision-making on this
matter to the Te Awahou Foxton Community Board, as well as next
steps.
DISCUSSION | HE MATAPAKINGA
9. The
key discussion point is the on-going long-term maintenance, and subsequent
replacement of this asset once it reaches the end of its life. Uncertainty has
been expressed by the Department of Conservation about giving final land owner
approval for this to go ahead without a comprehensive asset management approach
to look after this asset over the long term.
10. HDC’s
Chief Executive has agreed that HDC will take responsibility for the asset
management of the bird viewing platform, as well as the long-term maintenance.
11. The
costings will be included in the 2027-47 Long Term Plan, made up of:
· Maintenance costs
of $500 per annum;
· Replacement cost
of $200,000 in year 2055 (30 year lifecycle).
12. This
decision provides certainty to the land owner, the Department of Conservation,
that this community driven project will result in an asset that has a
structured management approach over the long term, including annual
maintenance.
13. The
next steps will be for:
· HDC Officers to
confirm in writing to the Department of Conservation that indeed HDC will
assume asset management responsibility for the Bird Viewing Platform;
· Seek confirmation
in writing from DOC that with this decision by HDC to assume the long-term
management of this asset, that all approvals from DOC to MET have been resolved
in order for the project to proceed;
· Seek a work
programme from MET for the project construction.
·
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Confirmation of statutory compliance
In accordance
with sections 76 – 79 of the Local Government Act 2002, this report is
approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
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Attachments | NGĀ
TĀPIRINGA KŌRERO
There are no appendices for
this report
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Te Awahou Foxton Community Board
05 May 2025
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File No.:
25/190
7.2 Update
on Te Awahou Foxton Community Board Priorities
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Author(s)
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Alice Petersen
Support Officer
- Democracy | Āpiha Tautoko - Manapori
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Grayson Rowse
Principal
Advisor - Democracy | Kaitohutohu Mātāmua - Manapori
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Approved by
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Monique Davidson
Chief Executive
Officer | Tumuaki
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Purpose | TE PŪTAKE
1. This
report updates progress of the Board’s priorities.
RECOMMENDATION | NGĀTAUNAKITANGA
A. That Report 25/190 Update on Te Awahou Foxton Community Board
Priorities be received and noted.
bACKGROUND | hE KŌRERO TŪĀPAPA
2. In
mid-2024, Te Awahou Foxton Community Board participated in a mid-term review.
This provided board members an opportunity to share insights into what was
going well and where improvements could be made. The board also discussed where
their collective focus could turn to for the remainder of the Council term.
Following positive and constructive conversations, the Board formed a consensus
on the following priorities.
3. The
Board identified the following priorities:
3.1. Foxton Beach
Endowment Fund Policy Review
3.2. Foxton and Foxton
Beach Community Plan
3.3. Foxton Beach
Stormwater Consent
Foxton Beach Endowment
Fund Policy Review
4. A
hui has been scheduled to take place in mid-May, during which the participants
will work together to develop and shape the content of the policy. The goal is
to have the draft policy ready for consultation with relevant stakeholders,
followed by formal adoption, all to be completed prior to September 2025.
Foxton and Foxton Beach
Community Plan
5. An
expressions of interest process opened on 12 February 2025 seeking applications
from community members or groups that had the passion and skills to represent
any themes applicable to them identified in the Foxton and Foxton Beach
Community Plan on a Page. The themes include Community, Recreation,
Culture and Heritage, Commercial and Tourism, Nature and Environment and
Infrastructure and Transport. The expressions of interest process ran for
three weeks, closing on 5 March 2025. The interest and response was very
positive for these voluntary roles. At closing, 18 applications had been
received that indicated representation across all themes, where some submitters
had selected to represent across multiple themes. There were four
additional expressions of interest received after the closing date, which have
been also been included.
6. Reviewing
the expressions of interest received and identifying next steps were the focus
on the Foxton Futures Group meeting held on 20 March 2025. The meeting
discussed determining the best process for appointing leads to four of the six
themes within the Foxton Futures Group. It had been agreed in previous
meetings that Infrastructure and Transport, and Nature and Environment would be
led by Horowhenua District Council and Horizons Regional Council respectively.
Discussions included the process for appointing a chairperson, the role of
stakeholders, and whether leadership of the themes should be assigned to
individuals or groups.
7. The
next steps include hosting a workshop for all those who expressed interest to
meet each other, outline expectations, determine leaders and organise a process
for meetings going forward. This workshop has been scheduled for Tuesday
6 May, 5.30pm to 7pm at the Manawatu Marine Boating Club. Officers have contacted
all those who applied to thank them for their expression of interest and
provided details of the upcoming workshop, along with outlining role
expectations and information on what is included as a theme lead if this is
something that is of interest to them, or alternatively, if they would like to
nominate someone else to a lead role. Submitters that expressed interest across
multiple themes were asked to advise their top one or two preferences to try
and manage an even spread across the themes. All members of the current
Foxton Futures Group were sent the same information that was sent to all
submitters for their information and awareness, and have been sent a separate
invitation to attend the workshop.
8. Although
the expressions of interest application process has closed, it was agreed to
leave the process open for other members of the community to be involved in the
future. This would provide people the opportunity to contribute to this
work in the future if they may not have the capacity to be involved at present
or allow for those with additional skillsets to join. It could also
attract members of the community that would like to contribute to a specific
project of interest to them. Once the newly formed Foxton Futures Group
is established, work will begin to create the more detailed Community Action
Plan that will identify the projects and priorities to be implemented to bring
the Foxton and Foxton Beach Community Plan on a Page to life.
Foxton Beach Stormwater
Consent
9. This
update provides a summary of recent and upcoming stormwater management work in
the Foxton and Foxton Beach areas. The main goals are to improve flood
protection, protect water quality, and meet regulatory and community
expectations.
Foxton Beach
10. Work
is progressing on the Foxton Beach Stormwater Consent, with iwi
engagement playing an important role. The first meeting with Raukawa took place
in January 2025, and further hui with Muaūpoko Tribal Authority (MTA) and
Rangitāne are being arranged. The council is currently preparing its
response to Horizons Regional Council on technical matters (as part of the
Section 92 process), which will be submitted once iwi consultation is
completed.
11. In
the meantime, HDC will be installing a flow meter at one of the stormwater
outlets later this year. This will help us gather accurate data to guide future
flood management work.
Te Awahou Foxton Flood
Mitigation Project
12. It
is a multi-agency initiative to strengthen Foxton’s flood resilience. The governance group comprises representatives from local iwi and
hapū, the community, HDC, Horizons Regional Council, and the Foxton
Community Board. Key project updates include:
13. Sheet
Piling along Kings Canal Drain - Installation of sheet piling will begin in
February 2025. This work will help reduce water seepage, prevent erosion, and
improve the strength of existing flood protection. Completion is expected by
mid-2025, depending on weather and construction progress.
14. Future
Wetland/Retention Basin Site - Horizons Regional Council has purchased a
property near the eastern end of Cook Street. The site is being considered for
the development of a wetland or retention basin in the future, which would help
slow down and store stormwater during heavy rain, reducing flood risk and
improving water quality.
15. New
Tractor Pumps for Stormwater Management - Two tractor-driven pumps have
been ordered to help manage surface flooding during heavy rain and high tides.
These pumps are due to arrive in May 2025. HDC will own them and contract local
operators to use them when needed.
16. Stormwater
pipe assessments and flow monitoring – HDC has used some project
funds for CCTV inspections of critical stormwater pipes. In addition, a new flow
monitoring device will be installed near one of the outlets to the River
Loop. This data will help inform future flood mitigation projects and
contribute to improved flood modelling.
LiDAR Aerial Survey
17. Both
Foxton and Foxton Beach catchments are part of a wider LiDAR (Light Detection
and Ranging) aerial survey project. This aerial survey will capture highly
accurate ground elevation data, which will help:
· Identify low-lying
zones, overland flowpaths and potential ponding locations
· Improve the
accuracy of flood models and long-term stormwater planning
· Assist with
infrastructure design and stormwater network improvements, especially in
growing urban areas
·
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Confirmation of statutory compliance
In accordance
with sections 76 – 79 of the Local Government Act 2002, this report is
approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
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Attachments | NGĀ
TĀPIRINGA KŌRERO
There are no attachments for this
report.
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Te Awahou Foxton Community Board
05 May 2025
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File No.:
25/172
7.3 Foxton
Beach Endowment Fund Update
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Author(s)
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Grayson Rowse
Principal
Advisor - Democracy | Kaitohutohu Mātāmua - Manapori
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Ashley Huria
Business
Performance Manager | Tumu Tutukinga Pakihi
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Approved by
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Jacinta Straker
Group Manager
Organisation Performance | Tumu Rangapū, Tutukinga Whakahaere
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Monique Davidson
Chief Executive
Officer | Tumuaki
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Purpose | TE PŪTAKE
1. This
report updates the board on financial movements in the Foxton Beach Endowment
Fund.
RECOMMENDATION | NGĀ TAUNAKITANGA
A. That Report 25/172 Foxton Beach Endowment Fund Update be received
and noted.
DISCUSSION | HE MATAPAKINGA
Financial Statement
– as at 31 March 2025
2. The
financial statement of the Foxton Beach Freeholding Account for the year to
date end 31 March 2025 is attached to this report. Due to timing the April
report was not able to be provided in time for this meeting.
3. The
balance of the fund currently sits at $5.218M.
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Confirmation of statutory compliance
In accordance
with sections 76 – 79 of the Local Government Act 2002, this report is
approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
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Attachments | NGĀ TĀPIRINGA
KŌRERO
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No.
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Title
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Page
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a⇩
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Foxton Beach Endowment Fund 31
March 2025
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19
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Te Awahou Foxton Community Board
05 May 2025
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Te Awahou Foxton Community Board
05 May 2025
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File No.:
25/174
7.4 Te
Awahou Foxton Community Board - Actions Monitoring Report - April 2025
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Author(s)
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Alice Petersen
Support Officer
- Democracy | Āpiha Tautoko - Manapori
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Approved by
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Monique Davidson
Chief Executive Officer
| Tumuaki
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Purpose | TE PŪTAKE
1. This
report presents Te Awahou Foxton Community Board the updated monitoring report
covering requested actions from previous meetings of the Board.
RECOMMENDATION | NGĀ TAUNAKITANGA
A. That Report 25/174 Te Awahou Foxton Community Board - Actions
Monitoring Report - April 2025 be received and noted.
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Confirmation of statutory compliance
In accordance
with sections 76 – 79 of the Local Government Act 2002, this report is
approved as:
a. containing
sufficient information about the options and their advantages and
disadvantages, bearing in mind the significance of the decisions; and,
b. is
based on adequate knowledge about, and adequate consideration of, the views
and preferences of affected and interested parties bearing in mind the
significance of the decision.
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Attachments | NGĀ
TĀPIRINGA KŌRERO
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No.
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Title
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Page
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a⇩
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TAFCB Actions Monitoring Report
- April 2025
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23
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Te Awahou Foxton Community Board
05 May 2025
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